Item 4I - MemoCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 30, 2018
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve renewal of contract with Crowley Sports Officials for
sports officiating and scorekeeping services in the amount of
$197,000
_______________________________________________________________
Action Requested: City Council approval of a renewal contract with Crowley
Sports Officials for sports officiating and scorekeeping
services in the amount of $197,000.
Background
Information: The City’s current contract with Crowley Sports Officials to
provide sports officiating and scorekeeping services for
basketball, volleyball, flag football and softball expires
November 7, 2018. The current contract includes a provision
to renew the contract for up to four (4) one-year renewal
terms. If approved, this would be the first of the four eligible
renewals.
The City has worked with Crowley Sports for the past sixteen
(16) years and staff is satisfied with their ability to provide
sports officiating services.
The contract calls for Crowley Sports to provide two officials
per game for basketball, volleyball, flag football and adult
softball; one official for 3-on-3 basketball; two scorekeepers
per game for basketball and volleyball; and an assigner’s fee
per game for all sports.
Crowley Sports Officials is required to provide proof to the
City that all officials and scorekeepers assigned to City
programs have successfully passed a background check
prior to being scheduled to Southlake games.
Financial
Considerations: The FY 2019 budget contains funding for contract services
for athletics and recreation programs based on FY 2018
participation. The City’s cost for these programs are offset
100% by the revenues received from program participant
fees.
Shana Yelverton, City Manager
City Council Meeting Date – November 6, 2018
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Strategic Link: This item is linked to the City’s Strategy Map related to the
focus area of Performance Management and Service
Delivery and meets the core service area to Collaborate with
select partners to implement service solutions.
Citizen Input/
Board Review: City Council consideration November 6, 2018
Legal Review: The contract is a standard form of agreement previously
reviewed by the City Attorney.
Alternatives: Alternatives may include the following:
• City Council approval as presented
• City Council approval with input as desired
• City Council decision not to approve the contract
Supporting
Documents: Supporting documents include the following:
• Copy of Contract Award Letter & Proposal
Staff
Recommendation: City Council approval of the renewal contract for sports
officiating and scorekeeping services with Crowley Sports
Officials, in the amount of $197,000, for a twelve month
period ending November 7, 2019.