Loading...
Item 4G - Memo FINAL[Type text] Item 4G Page 1 of 2 M E M O R A N D U M (November 6, 2018) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve an annual purchase agreement with Stripe-A-Zone, Inc. for pavement markings in an amount not to exceed $125,000 Action Requested: Approve an annual purchase agreement with Stripe-A-Zone, Inc. for pavement markings in an amount not to exceed $125,000. Background Information: Southlake Public Works requires the services of a pavement marking contractor for the installation of new pavement markings on several paving projects. The City also uses the services of this contractor to replace worn pavement lane markings, reflective buttons and crosswalks throughout the City as part of an annual maintenance program. Clean and bright pavement markings are critical to ensuring visibility, and the safety of motorists and pedestrians. The City’s bidding process for this contract award was met through an ILA with the City of Grand Prairie. Chapter 271 of the Texas Local Government Code allows governmental entities to enter into ILA with other governmental entities to share contracts which have met the statutory bidding requirements as prescribed by the State of Texas. On August 16, 2016, the City of Grand Prairie City Council awarded Pavement Marking Service Price Agreement Contract – RFB #16113 for the purchase for pavement markings to Stripe-A-Zone. On August 17, 2018, the City of Grand Prairie renewed this contract. Grand Prairie’s selection criteria have been included in the council packet for your review (Attachment C, page 6). Utilizing the ILA provides the Department with the ability to leverage the contract with competitive pricing. Further, the collaborative arrangement reduces the City’s administrative costs since Staff is not performing any contract administration. Item 4G Financial Considerations: Funding for this contract is provided in the FY 2018 annual operating budgets for the Streets & Drainage Division, Traffic Division, Facilities Division and the FY 2019 CIP budget. Expenditures will not exceed budgeted funds. For the last three fiscal years, the City has spent the following with Stripe-A-Zone, Inc.: • FY 2016, $ 106,237 • FY 2017, $ 57,052 • FY 2018, $ 107,112 Strategic Link: This item relates to the City’s strategy map focus areas of Safety & Security and Mobility. It specifically relates to the City’s Corporate Objectives of C1 Achieve the highest standards of safety & security, C2 Provide travel convenience within City & region and B2 Collaborate with select partners to implement service solutions. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny this request. Supporting Documents: Attachment A – City of Grand Prairie Renewal Letter Attachment B –Request for BID (RFB) # 16113 Pavement Marking Service (Evaluation Criteria may be found on page 6) Staff Recommendation: Approve an annual purchase agreement with Stripe-A-Zone, Inc. for pavement markings in an amount not to exceed $125,000. Staff Contact: Rob Cohen, Director of Public Works Cristina McMurray, M.P.A, C.P.M, Deputy Director of Public Works Grand Prairie City - Contract Cover Sheet Page 1 of 1 ID 8912 Department: Purchasing for Streets Vendor Name: Stripe-a-Zone Project Name: 16113 R2 Pavement Marking Service-Stripe-a-Zone-Amendment 3 Work Order Number(s): Account Number: 232010-63115 Contract Amount: Implementation Date: Termination Date: City Council Appr.Date: 473,933.00 8/17/2018 8/16/2019 8/16/2016 Insurer A Name: Insurer A Expiration: Zurich American Insurance Company 11/1/2018 Insurer B Name: Insurer B Expiration: American Guarantee&Liability Ins Co 11/1/2018 Insurer C Name: Insurer C Expiration: Travelers Lloyds Insurance Company 11/1/2018 Insurer D Name: Insurer D Expiration: Insurer E Name: InsurerOration: Return Executed Copy To: Bryce Davis,Purchasing Manager Department Manager Signature: Date: act-/L sk; .201r City Attorney Signature: DaX(, cte g /o/` City Manag puty ity Manager Signature: Date: City Secretary Signature: Date: eCe http://ravingfans/gptx/CMO/ContractCoverSheet/Print.aspx?ID=8912 8/6/2018 AMENDMENT TO PRICE AGREEMENT CITY OF GRAND PRAIRIE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF DALLAS § THIS AMENDMENT is made and entered into this date by and between the CITY OF GRAND PRAIRIE, a Texas municipal corporation (hereinafter referred to as the "CITY", and STRIPE-A-ZONE(hereinafter referred to as"VENDOR"). WHEREAS, the CITY and VENDOR have entered into a price agreement to provide pavement marking services per bid award resulting from vendor's response to RFB #16113, submitted by David Sargent on July 20,2016;and WHEREAS, the above referenced agreement was for an initial term of one year with the option to renew for four additional one year periods, totaling $2,322,915.00 if all extensions were exercised. This Contract was effective as of August 17, 2016, and was to terminate at midnight on August 16, 2017,unless the parties mutually agreed in writing to extend the term of the Contract through an allowable renewal option, or, unless otherwise terminated as provided in provided in paragraph XVI of the original contract; and WHEREAS, Change Order #1 was executed on September 28, 2016 increasing the contract to$474,933.00 annually for added provisions for TYI and TYII 4"yellow BRK; and WHEREAS, the first of four available renewal options was executed on July 13, 2016 and extended the term of the contract through August 16,2018; and NOW, THEREFORE, for and in consideration of the mutual acts and covenants set out herein,the CITY and VENDOR agree as follows: 1. The parties mutually agree to extend the term of the contract and execute the second of the four available renewal options and extend the contract expiration to midnight on August 16, 2019 at which time all of the work called for under this Contract must be completed unless the parties mutually agree in writing to extend the term of the Contract through an additional allowable renewal option, or, unless otherwise terminated as provided in provided in paragraph XVI of the original contract;and 2. The estimated annual amount to be paid to VENDOR under such contract shall remain the sum of$474,933.00,to reflect the contract renewal; and 3. This shall constitute an Authorization for extension of price agreement as set out in the agreement between the parties, and an amendment to such contract. All of the terms and conditions of the original contract shall remain in full force and effect, as amended hereto,unless set out otherwise herein. AMENDMENT PRICE AGREEMENT CONTRACT RFB#16113 Page 1 of 2 1 EXECUTED this the II day of J. 20/8. CITY OF GRAND PRAIRIE,TEXAS S • PE-A-ZONE By: OA,// By: a Doll, Deputy City Manager Printed Name: c. ( b Ct.r, AA-- b ATTEST: Title: i— \ l Cathy E. DiMaggio,City Seer to APPROVED AS TO FORM: Atii GW"" mi Megan =h." ity A orney AMENDMENT PRICE AGREEMENT CONTRACT RFB#16113 Page 2 of 2 Client#:934279 STRIPINC ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 8/01/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Pamela King USI Southwest Dallas PHONE FAX A/C,No,Ext):214-443-3251 AJC,No). 610-537-9894 2711 N Haskell Ave Suite 2000 E-MAREILSS: pamela.king@usi.comADDg Dallas,TX 75204 214443-3100 INSURER(S)AFFORDING COVERAGE 16535 NAIC# INSURER A:Zurich American Insurance Company INSUREDINSURER B:American Guarantee&Liability Ins Co 26247 Stripe-A-Zone,Inc. INSURER C:Travelers Lloyds Insurance Company 41262 Diamond"S"Striping,Inc. 2714 W.Sherman INSURER D Grand Prairie,TX 75051 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTRR TYPE OF INSURANCE NWSR VD POLICY NUMBER POLICY EFF POLICY EXP MM/DDIYYYY) (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY GLO706419000 11/01/2017 11/01/2018 EACH OCCURRENCE 1,000,000 CLAIMS-MADE X OCCUR PREMISES(EaEoccccurRENTED $300,000 X PD Ded:5,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY X ECOT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: A AUTOMOBILE LIABILITY BAP106419300 11/01/2017 11/01/2018EaOMBIaccident)NED SINGLE LIMIT 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ X AUTOS ONLY X NON-OWNED PROPERTY DAMAGE AUTOS ONLY Per accident) B x UMBRELLA LIAB X OCCUR AUC106434000 11/01/2017 11/01/2018 EACH OCCURRENCE 10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE 10,000,000 DED X RETENTION$10,000 A WORKERS COMPENSATION WC106419200 11/01/2017 11/01/2018 X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT 1,000,000 OFFICER/MEMBER EXCLUDED? N N/A Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C Rented/Leased Eqp 66005286319 11/01/2017 11/01/2018 $250,000 2,500 Deductible DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: 16113 Pavement Marking Service. The General Liability policy contains a blanket additional insured endorsement that provides additional insured and primary and non-contributory status for ongoing and completed operations only when there is a written contract between the named insured and the certificate holder that requires such status. See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION Ci of Grand Prairie SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn:A.Bryce Davis ACCORDANCE WITH THE POLICY PROVISIONS. 326 W Main St Grand Prairie,TX 75050 AUTHORIZED REPRESENTATIVE 1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 2 The ACORD name and logo are registered marks of ACORD S23625374/M21912271 RXCZP DESCRIPTIONS (Continued from Page 1) The Auto policy contains a blanket additional insured endorsement that provides blanket additional insured status only when there is a written contract between the named insured and the certificate holder that requires such status. The Auto policy contains a primary and non-contributory endorsement that provides primary and non contributory status only when there is a written contract between the named insured and the certificate holder that requires such status. The General Liability policy contains a blanket waiver of subrogation endorsement that provides waiver of subrogation only when there is a written contract between the named insured and the certificate holder that requires such status. The Auto policy contains a blanket waiver of subrogation endorsement that provides waiver of subrogation only when there is a written contract between the named insured and the certificate holder that requires such status. The Workers Compensation policy contains a blanket waiver of subrogation endorsement that provides waiver of subrogation only when there is a written contract between the named insured and the certificate holder that requires such status. SAGITTA 25.3(2016/03) 2 of 2 S23625374/M21912271 Specification 1 REQUEST FOR BID RFB #16113 PAVEMENT MARKING SERVICE GENERAL INFORMATION 1. PROJECT SCOPE It is the intent of this specification to obtain an annual price agreement for the purchase of pavement marking services for the City of Grand Prairie. These services shall include but not limited to furnishing and placing of hot applied thermoplastic reflective pavement markings of extruded and/or sprayed thermoplastic compound and the removal of existing pavement markings on a work order basis. This agreement will begin on or after August 17, 2016. 1.1 The pavement markings to be applied generally will consist of crosswalk lines, stop lines, crosshatch lines, symbols, legends and arrows, channelizing lines, and short sections of centerlines and lane lines. Several "typical" Intersection Marking Program drawings showing some of the types of markings are attached to these specifications as Attachment A for general information only. 1.2 The pavement that the thermoplastic markings will be applied to will be primarily asphalt. Some pavements may have been rejuvenated by means of a "chip seal" or "slurry seal" surface treatment. Some pavements may be Portland Cement Concrete. 2. REQUIREMENTS - Services shall include but not limited to the following: 2.1 Vendor shall furnish all equipment, materials, service, labor, and all miscellaneous items necessary for the required pavement preparation, layout, and completion of the pavement marking installation 2.2. Standards - All markings shall be installed in accordance with the following: 2.2.1 Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD), published by the Texas Highway Administration, latest edition. (http://www.txdot.gov/government/enforcement/signage/tmutcd.html) 2.2.2 TXDOT Pavement Marking Handbook (http://onlinemanuals.txdot.gov/txdotmanuals/pmh/pmh.pdf) 2.2.3 These specifications and special provisions; and Specification 2 2.2.4 Work orders issued by the Street Division, which will include appropriate drawings from the TXDOT Pavement Marking Standard Detail Sheets. (ftp://ftp.dot.state.tx.us/pub/txdot-info/cmd/cserve/standard/traffic/pm1- 12.pdf) 2.2.5 In the event of conflict between the above standards, the work orders and the drawings attached thereto shall take precedence. 2.3 THERMOPLASTIC, HOT APPLIED – ATTACHMENT A The attached specification shall govern for the materials, composition, quality, sampling, and testing of thermoplastic, hot applied, and materials utilized in its application to the roadway surface. 2.4 ELIMINATING EXISTING PAVEMENT MARKINGS & MARKERS – ATTACHMENT B The attached specification shall govern for the elimination of existing pavement markings of the various types and sizes, and raised pavement markers as shown on the plans or as directed by the Engineer. 2.5 PAVEMENT SURFACE PREPARATION FOR MARKINGS – ATTACHMENT C The attached specification shall govern for the surface preparation of pavement surface areas prior to placement of pavement markings or raised pavement markers. 2.6 RAISED PAVEMENT MARKERS – ATTACHMENT D The attached specification shall govern for the materials, composition, quality, sampling, and testing of raised pavement markers of the various classes and types shown on the plans. 3. QUALIFICATIONS 3.1 The Vendor must be have a minimum of five years’ experience in the application of hot thermoplastic retro-reflective pavement markings at intersections, on streets, and highways that are open to traffic. Bidders that cannot demonstrate successful previous experience in work of the type in this agreement will be considered not responsible and will not be considered for award of agreement. 3.2 The Vendor must possess (own or rent) and/or assure the availability of sufficient equipment, meeting the requirements, to successfully pursue the work in this agreement. 3.3 Personnel employed by the Vendor for work on this agreement shall be experienced in operating the striping equipment, requiring little or no training necessary to expeditiously commence the work and pursue it to completion. Before the City will authorize the Vendor to start work, the Vendor shall inform the City representative of the names and specific jobs of the Vendor's employees assigned to the Agreement. Any personnel replacements or job assignment changes during the Agreement must be reported immediately to the City representative and any replacement personnel must meet the personnel experience qualifications stated above. If, at any time, the City representative believes that inexperienced personnel are being employed, the City representative may halt the work until experienced personnel are provided. Specification 3 4. LOCATIONS The specific locations of work are not listed herein, but will be assigned via written work order by the City’s representative during the duration of the agreement. Each work order will specify the locations, items, and estimate quantities of work to be performed. The City may add, delete, or change the work locations or details of the markings layouts 'at any time during the work period, with at least two (2) working days prior notice to the Vendor. 5. RATE OF PURSUING THE WORK 5.1 The Vendor shall start the work required by each work order within two weeks of notification and complete the work, no later than one (1) calendar month after receipt of the work order. The only exception to this requirement will be extenuating circumstance as may be accepted by the City representative. Requests for exceptions due to extenuating circumstances must be made in writing to the City representative within 48 hours of the occurrence. The City representative’s decision on extenuating circumstances will be final. 5.2 Lost work days due to holidays, weather, break-down or non-availability of materials or of Vendor's equipment shall not be allowed as an excuse for not meeting the required schedule. The Vendor shall assure that necessary materials and equipment are available for use on this Agreement. Each day that a work order is not completed after the one (1) month allowed shall be considered failure to pursue the work at an adequate rate. See “Default on Agreement”. 6. DEFAULT OF AGREEMENT 6.1 In the event of any of the following conditions, the City may consider the Vendor to have defaulted on the agreement: 6.1.1 Failure of the Vendor to start work within 30 days from the issuance of the work order. 6.1.2 Failure of the Vendor to pursue the work at an adequate rate such that, Liquidated Damages are eligible to be assessed in excess of 14 calendar days total. 6.2 Default on the agreement may result in termination of the agreement. 7. SCHEDULING AND RECORD KEEPING 7.1 The Vendor shall designate a foreman in charge of the daily striping work. Each Monday morning, (Tuesday morning following a Monday City holiday), the Vendor shall submit a weekly written schedule of work to the City representative. The schedule shall be verbally updated each working day (i.e. progress report on accomplishments and schedule changes) by the Vendor’s foremen. This daily contact with the City representative is required. Specification 4 7.2 A permanent written log of each day’s work shall be maintained by the Vendor. This daily log shall consist of the name of the intersecting roadways, the work order number that was executed, the markings actually installed, the approximate time of day that the markings were installed, the quantity (L.F., Sq. Ft., or each) of each bid item installed at locations, and any other comments as may be desirable. A copy of the daily logs and completed work orders for the previous week’s work shall be submitted no later than each Tuesday. Repeated failure to turn in logs and completed work orders when due may result in assignment of one (1) day of Liquidated Damages for each occurrence. 7.3 If there are locations that the Vendor desires to do at night or during other than normal working hours for his own convenience, the Vendor shall submit a request in writing to the City representative at least three (3) working days in advance of any intended work on nights, weekends, or holidays, and shall not undertake such work without the approval of the City representative. 7.4 Provisions must be made, at the Vendor’s expense, for adequate lighting of the marking operation and additional traffic control devices required for night time work. For night work, a minimum of six (6) 3000 watt lights shall be used to illuminate the area where pavement markings are being installed or removed. These lights shall be positioned so they do not interfere with the travelling public. Night work is defined as any work occurring between one-half (1/2) hour after sunset and one-half (1/2) hour before sunrise. 8. DELIVERY OF MATERIAL 8.1 It shall be the Vendor’s responsibility to see that merchandise is delivered within or adjacent to the area of installation repair as specified by the City. 8.2 The work described in this specification shall be done with the least inconvenience. Vehicles must have egress capabilities at all times. The amount of time that normal operations are interrupted must be kept to an absolute minimum and shall be coordinated with the City representative. 8.3 The Vendor is responsible to protect all existing and newly installed work, materials, equipment, improvements, utilities, structures, and vegetation at all times during the course of this agreement. Any property or incidentals damaged during the course of this agreement shall be repaired or replaced to the satisfaction of the City representative. 9. SAFETY REQUIREMENTS 9.1 The Contractor must be thoroughly familiar with all prevailing safety measures pertinent to its operation and shall meet or exceed those measures. This shall include, but not necessarily be limited to Environmental Health Agency (EPA) regulations, State of Texas regulations, local city ordinances, and Occupational Safety and Health Agency (OSHA) regulations. In addition, the Contractor shall be wholly responsible for instructing its employees in these safety measures and seeing that they are fully complied with in every respect. 9.2 Vendor will provide all required safety signage, barricades, and flashers/strobes. Specification 5 9.3 All employees shall follow all applicable safety procedures, have appropriate fuel safety training certification when required by federal or state law, have immediate access to all appropriate safety equipment, and shall be trained in the use of that equipment. 9.4 All vehicles shall have proper safety signage, be fit for their intended purpose, and meet all FAA, OSHA, and State of Texas requirements. 9.5 Vendors discovered working without necessary safety devices or equipment in place will be required to stop all work in progress until adequate equipment has been obtained and approved by to the Contract Administrator. 9.6 Any hazardous condition or any damage to City property is to be immediately reported to the City Contract Administrator. 9.7 Vendor will not permit unsafe practices. Examples of unsafe practices include but are not limited to: using inappropriate equipment for the job, operating with one arm of a bat wing mower raised with blades exposed and spinning, removing chains or other safety devices from equipment, traveling with an operator sitting in the back of a pickup truck with the tailgate lowered and operating mowing equipment at excessive speed. Unsafe practices will be grounds for termination of the contract. 10. IMPLIED WORK All incidental work required by the drawings and specifications, for which no payment is specifically provided, and any work or materials not therein specified which are required to complete the work and which may fairly be implied as included, shall be done or furnished by the Vendor without extra compensation. 11. DAMAGE TO PROPERTY In case any direct or indirect damage is done to public or private property by or because of the work, or in consequence of any act or omission on the part of the Vendor, his employees or agents, the Vendor shall, at his own cost, restore such property to a condition similar or equal to that existing before such damage was done, by repairing, rebuilding, or otherwise restoring, as may be required by the City representative, or shall make good such damage in a satisfactory manner; and in case of failure on the part of the Vendor to promptly so restore or make good such damage, the City representative may, upon 48 hours written notice, proceed to repair, rebuild, or otherwise restore such property as may be necessary, and the cost thereof will be deducted from any monies due to become due the Vendor under the Agreement; or the Chief Administrative Officer may deduct from any monies due the Vendor a sum sufficient, in the judgement of the City representative, to reimburse the owners of the property so damaged. Specification 6 12. PROCUREMENT SCHEDULE The projected schedule for this procurement is as follows: 13. CONTACT Information, questions or clarification concerning the intent of this RFB should be in writing and addressed to Angi Mize, Sr. Buyer at amize@gptx.org / 972-237-8262 no later than July 20, 2016, at 4:30 pm (CST). City of Grand Prairie’s response to questions and requests for clarification will be posted to BidSync (www.bidsync.com) by July 21, 2016 at 4:30 pm (CST). 14. EVALUATION CRITERIA The following evaluation criteria will be utilized in the selection of a vendor: Price 40% Reputation 30% Experience 20% Past Relationship with the City and/or other Municipalities 10% TOTAL 100% 15. AGREEMENT TERMS AND AWARD The price agreement shall be for an initial period of one year with four, one year renewal options. The price agreement shall be awarded to the vendor(s) submitting the bid(s) deemed to be in the best interest of the City. The City of Grand Prairie reserves the right to award a separate agreement to separate vendors for each item/group, to award one or multiple agreement(s) for portions of the bid or to award one agreement for the entire bid. The City may also award one Primary and one Secondary vendor per item/category, by portions or for the entire bid. The City of Grand Prairie may award to a single vendor, multiple vendors, or use any combination that serves the best interest of the City. 16. CONTRACT AWARD Vendor selected for contract will be required to return an executed contract to the City, a certificate of insurance naming the City as an additional insured, and a notarized copy of Form 1295 Certificate of interested parties within 10 days of the notice of award. Activity Target Dates Release Bid Monday, July 11, 2016 Deadline for Questions Wednesday, July 20, 2016 Responses to Questions Thursday, July 21, 2016 Deadline for Receipt of Bids Monday, July 25, 2016 Council Date Tuesday, August 16, 2016 Specification 7 17. SUBMITTAL - ITEMS TO BE SUBMITTED Interested parties should submit all of the following items for consideration in the order stated: A. Bid Pricing (Attachment A) B. Questionnaire & References (Attachment B) C. Conflict of Interest Questionnaire (Attachment C) D. Submittal Affirmation Form (Attachment D) E. OR Statement of No Response (Attachment G) Vendor must submit at least one hard copy and one electronic (flash drive or CD) copy or via www.bidsync.com for an annual fee of $60. Bids must be submitted no later than the response deadline of July 25, 2016 by 2:00 p.m. to: Angi Mize, Sr. Buyer Purchasing Division 326 Main Street Grand Prairie, Texas 75050 Late responses will be unopened and not accepted for consideration. The City of Grand Prairie is not responsible for lateness or failure of timely delivery via mail (whether delays are internal/external), e-mail, carrier, etc. Please ensure you allow time to provide your response timely so that you may be properly considered. The City reserves the right to reject any or all responses, to waive formalities, award a separate agreement to separate vendors for each item/group, or to award one agreement for the entire bid.