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Item 4F - Memo FINAL[Type text] Item 4F Page 1 of 3 M E M O R A N D U M (November 6, 2018) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Authorize expenditures with Smith Pump Company, Inc. for Water Distribution Pump Station preventive maintenance in an amount not to exceed $120,000 Action Requested: Authorize expenditures with Smith Pump Company, Inc. for Water Distribution Pump Station preventive maintenance in an amount not to exceed $120,000. Background Information: The City of Southlake purchases its potable drinking water from the City of Fort Worth through a Wholesale Purchase Agreement. This water is delivered to the City’s two entry points at the pump stations. Pump Station No. 1 is located at 3200 W. Southlake Blvd. (FM1709), and Pump Station No. 2 is located at T. W. King Rd. The City, also referred to as a Public Water System (PWS) by the Texas Commission on Environmental Quality (TCEQ), is required to comply with Texas requirements for adequate storage and pumping to supply potable water for drinking purposes and firefighting activities. This ensures the highest standards of public health and emergency preparedness. As part of the Public Works Operations Water Division’s preventative maintenance program, the Water Distribution System High Service Pumps (HSPs) which feed the City’s low and high pressure planes require inspection and rebuilding approximately every ten years to ensure optimum efficiency and reliable operations. The inspection includes full disassembly, assessment of the condition of the suction impellers, bearings, shafts, seals and replacement of worn components. The HSPs at Pump Station No. 1 are original to the Water Distribution Facility constructed in 1997. In FY 2019, two of the HSPs at Pump Station No. 1 require inspection and maintenance. Item 4F The Ingersol Dressor brand 4 stage HSP #2 was last inspected and rebuilt in March 2008, and HSP #3 was last inspected and rebuilt in October 2008. The GE 400HP motors which run the HSPs will also be inspected and rebuilt by Brandon & Clark, Inc. when these two pumps are taken out of operation for servicing. Financial Considerations: The City's bidding process for this contract was met through an Interlocal Agreement (ILA) with the City of Fort Worth. The City will be utilizing Fort Worth Contract #16-0311 for Vertical Pumps, Parts and Repair which was renewed on June 22, 2018. Funding for water distribution system preventive maintenance is budgeted in the FY 2019 Public Works Water Operating Budget. The Public Works Water Division anticipates spending approximately $120,000 per year over the next several years to inspect and rebuild the other HSPs at both pump stations as part of the preventive maintenance program. Strategic Link: This item relates to the City’s strategy map focus areas of Safety & Security and Infrastructure. It specifically relates to the City’s Corporate Objectives of (C1) Achieve the highest standards of safety & security, and (F2) Invest to provide & maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny this contract. Supporting Documents: Attachment A: City of Fort Worth Bid No. 16-0311 Contract Renewal - June 22, 2018 Attachment B: Smith Pump Company, Inc. Quote SQ023494-1 – October 9, 2018 Attachment C: Smith Pump Company, Inc. 2008 Reports Item 4F Staff Recommendation: Authorize expenditures with Smith Pump Company, Inc. for Water Distribution Pump Station preventive maintenance in an amount not to exceed $120,000. Staff Contact: Rob Cohen, Director of Public Works Cristina McMurray, M.P.A, C.P.M, Deputy Director of Public Works 05/29/2018 Bailey Insurance and Risk Management 1201 Washington Ave. P.O. Box 298 Waco TX 76701 Kathy Sunday (254) 753-5317 (254) 753-1132 kathy@baileyinsurance.com Smith Pump Company, Inc. 301 M&B Industrial Blvd. Waco TX 76712 Cincinnati Insurance Company 10677 Texas Mutual Insurance Company 22945 2018 - Renewal A $1,000 Property Damage Deductible EPP0117812 05/01/2018 05/01/2019 1,000,000 100,000 5,000 1,000,000 2,000,000 2,000,000 A EBA0117812 05/01/2018 05/01/2019 1,000,000 A 10,000 EPP0117812 05/01/2018 05/01/2019 5,000,000 5,000,000 B N TSF0001168283 05/01/2018 05/01/2019 1,000,000 1,000,000 1,000,000 RE: Vertical Pumps, Parts & Repair (PO No: PO-17-00099792 16-0311) The City of Fort Worth, its Officers, Employees and Volunteers are included as Additional Insureds on the General Liability & Auto Liability policies if required by written contract between the Named Insured and the Additional Insureds. Waiver of Subrogation in favor of the City of Fort Worth, its Officers, Employees and Volunteers applies to the General Liability, Auto Liability & Workers Compensation policies if required by written contract. All Additional Insured and Waiver of Subrogation references on this Certificate of Insurance are as per corresponding endorsements and policy language. Copies of all endorsements are available upon written request. City of Fort Worth Attn: Bid 16-0311 200 Texas Street Fort Worth TX 76102 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY Table 1. Producer price indexes and percent changes for ﬁnal demand1 [Nov 2009=100, unless otherwise indicated] Grouping Other index base Relative Impor- tance Dec. 20172 Unadjusted index Unadjusted percent change to Apr. 2018 from: Seasonally adjusted percent change from: Dec. 20173 Mar. 20183 Apr. 20183 Apr. 2017 Mar. 2018 Jan. to Feb. Feb. to Mar. Mar. to Apr. Final demand.............................................................100.000 113.8 115.5 115.6 2.6 0.1 0.2 0.3 0.1 Final demand goods.....................................................33.013 112.5 113.9 114.3 2.9 0.4 -0.1 0.3 0.0 Final demand foods...................................................5.723 116.2 118.1 117.1 -0.3 -0.8 -0.4 2.2 -1.1 Finished consumer foods4........................................... 00/82 4.605 207.1 209.3 207.2 -1.1 -1.0 -0.8 2.3 -1.2 Finished consumer foods, crude................................... 00/82 0.482 221.0 225.7 201.6 -13.5 -10.7 -7.8 17.3 -11.3 Finished consumer foods, processed.............................. 00/82 4.123 206.0 207.9 208.2 0.4 0.1 0.0 0.8 0.0 Government purchased foods.......................................0.344 119.0 119.8 119.6 -0.2 -0.2 -0.4 1.1 -0.4 Foods for export....................................................0.774 110.0 116.1 115.9 3.5 -0.2 1.3 2.4 -0.5 Final demand energy..................................................5.576 103.4 105.5 107.6 9.0 2.0 -0.5 -2.1 0.1 Finished consumer energy goods4................................... 00/82 4.553 163.5 167.1 170.1 6.8 1.8 -0.6 -2.0 -0.2 Government purchased energy......................................0.783 104.9 106.7 109.1 16.9 2.2 0.4 -2.6 1.1 Energy for export...................................................0.240 95.8 97.4 100.6 26.2 3.3 0.8 -3.3 2.3 Final demand goods less foods and energy............................21.714 114.1 115.3 115.5 2.1 0.2 0.2 0.3 0.3 Finished goods less foods and energy4.............................. 00/82 12.772 200.6 202.0 202.4 1.9 0.2 0.0 0.2 0.3 Finished consumer goods less foods and energy................... 00/82 6.900 223.5 225.6 226.2 2.6 0.3 0.1 0.3 0.4 Nondurable consumer goods less foods and energy. . . . . . . . . . . .. 00/82 4.205 284.3 288.5 289.9 3.7 0.5 0.3 0.2 0.6 Durable consumer goods....................................... 00/82 2.695 160.2 160.3 160.3 1.0 0.0 -0.3 0.4 0.1 Private capital equipment......................................... 00/82 5.872 171.8 172.4 172.6 1.0 0.1 0.0 0.3 0.1 Private capital equipment for manufacturing industries. . . . . . . . . .. 00/82 1.315 173.9 175.3 175.7 1.7 0.2 0.3 0.2 0.2 Private capital equipment for nonmanufacturing industries. . . . . . .. 00/82 4.557 170.9 171.3 171.4 0.7 0.1 -0.1 0.3 0.1 Government purchased goods, excluding foods and energy...........2.240 111.0 112.2 112.5 1.8 0.3 0.3 0.3 0.3 Government purchased goods excluding foods, energy, and capital equipment......................................................1.308 112.6 114.2 114.5 2.3 0.3 0.4 0.4 0.3 Government purchased capital equipment. . . . . ....................0.932 107.4 108.0 108.3 0.9 0.3 0.1 0.1 0.4 Goods for export, excluding foods and energy........................6.702 111.3 113.0 113.3 2.8 0.3 0.2 0.5 0.4 Final demand services..................................................65.345 114.2 116.0 115.9 2.4 -0.1 0.3 0.3 0.1 Final demand trade services5..........................................20.351 115.0 116.3 116.7 1.9 0.3 -0.2 0.2 0.2 Trade of ﬁnished goods4............................................17.720 114.7 116.0 116.3 1.7 0.3 0.0 -0.2 0.1 Trade of personal consumption goods.............................14.511 114.3 115.5 115.5 1.0 0.0 0.3 -0.7 -0.2 Trade of private capital equipment.................................3.209 115.5 117.2 118.6 4.3 1.2 -1.3 2.3 1.2 Trade of government purchased goods..............................0.726 117.5 118.8 119.7 3.7 0.8 -0.9 1.7 0.8 Trade of government purchased goods, excluding capital equipment......................................................0.446 116.6 117.4 117.8 2.8 0.3 -0.4 1.1 0.3 Trade of government purchased capital equipment.................0.280 118.5 120.5 122.2 5.3 1.4 -1.7 2.8 1.4 Trade of exports....................................................1.905 116.7 118.3 119.2 3.3 0.8 -0.8 2.2 0.8 Final demand transportation and warehousing services.................4.465 117.3 120.7 121.0 4.7 0.2 0.9 0.6 0.6 Transportation of passengers for ﬁnal demand.......................1.230 110.0 116.7 116.8 1.7 0.1 1.8 1.5 1.3 Transportation of private passengers..............................0.840 110.0 116.7 116.9 1.7 0.2 1.8 1.5 1.3 Transportation of government passengers. . . . .....................0.127 110.0 116.7 116.9 1.7 0.2 1.9 1.5 1.3 Transportation of passengers for export. . . . . . . . . . . . . . . . . . . . . . . . . ..0.263 109.8 116.6 116.8 1.7 0.2 1.9 1.5 1.3 Transportation and warehousing of goods for ﬁnal demand. . . . . . . . . ..3.235 119.6 121.6 121.9 5.4 0.2 0.5 0.3 0.2 Transportation and warehousing of ﬁnished goods4. . . . . . . . . . . . . . ..2.285 118.5 120.4 120.7 5.4 0.2 0.5 0.3 0.2 Transportation and warehousing of personal consumption goods........................................................1.789 118.8 120.7 121.0 5.4 0.2 0.5 0.3 0.2 Transportation and warehousing of private capital equipment. . . ..0.496 117.4 119.2 119.5 5.7 0.3 0.5 0.3 0.3 Transportation and warehousing of government purchased goods...0.238 118.7 120.7 120.9 5.0 0.2 0.5 0.3 0.3 Transportation and warehousing of exports........................0.712 123.1 125.5 125.7 5.1 0.2 0.5 0.3 0.2 Final demand services less trade, transportation, and warehousing......40.529 113.5 115.4 115.1 2.4 -0.3 0.3 0.3 -0.1 Finished services less trade, transportation, and warehousing4........36.037 113.8 115.7 115.4 2.4 -0.3 0.3 0.3 -0.1 Finished consumer services less trade, transportation, and warehousing...................................................32.587 113.8 115.6 115.3 2.1 -0.3 0.4 0.3 -0.2 Private capital investment services less trade, transportation, and warehousing...................................................3.450 114.1 116.5 116.5 4.6 0.0 0.1 0.6 0.0 Government purchased services less trade, transportation, and warehousing......................................................3.046 109.9 111.0 110.7 1.7 -0.3 0.7 0.1 -0.2 Gov. purchased services less trade, transportation, and warehousing, excl. capital investment. . . . . . . . . . . . . . . . . . . . . . . . . ..2.945 110.3 111.3 111.0 1.7 -0.3 0.7 0.0 -0.2 Government purchased capital investment services less trade, transportation, and warehousing.................................0.101 100.4 102.1 101.4 1.3 -0.7 -0.9 2.1 -0.7 Services for export less trade, transportation, and warehousing. . . . . ..1.446 114.6 116.5 116.5 3.5 0.0 0.2 0.7 -0.1 Final demand construction...............................................1.642 118.0 119.1 120.4 4.2 1.1 0.1 0.2 1.1 Construction for private capital investment.............................1.107 118.0 119.1 120.3 4.2 1.0 0.1 0.3 1.0 Construction for government...........................................0.535 118.0 119.0 120.4 4.2 1.2 0.0 -0.1 1.2 Special groupings Final demand less exports................................................. 04/10 87.958 112.4 113.9 114.0 2.4 0.1 0.1 0.2 0.0 Final demand less government............................................. 04/10 91.961 112.3 114.0 114.1 2.5 0.1 0.2 0.3 0.0 Final demand less foods, food and nonalcoholic beverages for immediate consumption, and energy6............................................... 04/10 88.148 113.1 114.7 114.7 2.3 0.0 0.3 0.3 0.2 Final demand less foods and energy6...................................... 04/10 88.701 113.1 114.6 114.7 2.3 0.1 0.2 0.3 0.2 See footnotes at end of table. 13 Remit to :..........4624 Martin Luther King Frwy Fort Worth, TX 76119 Phone :............(817) 589-2060Fax:................(817) 595-4900 SMITH PUMP COMPANY, INC. Ship to :Southlake Public Works Department accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 PRO FORMA QUOTATION Number :...........SQ023494-1 Date :.10/31/2018 Page :1 of 7 Sales order :....... Requisition :....... Your ref.:..........City of Southlake - Our ref.:341 Quotation deadline :12/31/2018 Paymen:Net 30 Days accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 Bill to :.Southlake Public Works Department Delivery Term :.... Sales :TXNW Contact :Kyle Flanagan Phone :817-996-6793 Fax :...817-748-8103 Name :Oscar E. Villarreal Contact : Phone :817 329 1747 Fax :...817 748 8103 ***Q U O T A T I O N*** Thank you for the opportunity to present our quotation for your upcoming project. Please give us a call if you require additional information. Regards, Jason Popko Smith Pump Company, Inc. 254-776-0377 jasonp@smithpump.com UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL 1.0000 HSP # 2 & 3 Pull and Transport 1.00 8,926.00 8,926.00 Field service to transport, install, and start-up HSP # 2 & 3 Per Ft Worth Contract # PO-17-00099792 16-0311 Labor: Based on 2 technicians for 2 days Field Regular Time $86.00 per hour x 32 Field Overtime $129.00 per hour x 8 Total $3,784.00 Material: Crane Services $231.25 per hour based on 8 hours per day for two days Freight to Waco SPCO $1250.00 based on 1 flatbed tractor trailer $4,950.00 Expenses: 1.5 Ton Truck $1.90 per mile based on 80 miles Crew Meals $10.00 per person based on 2 technicians for 2 days Total $192.00 Invoice will reflect actual labor, materials, and expenses consumed Remit to :..........4624 Martin Luther King Frwy Fort Worth, TX 76119 Phone :............(817) 589-2060Fax:................(817) 595-4900 SMITH PUMP COMPANY, INC. Ship to :Southlake Public Works Department accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 PRO FORMA QUOTATION Number :...........SQ023494-1 Date :.10/31/2018 Page :2 of 7 Sales order :....... Requisition :....... Your ref.:..........City of Southlake - Our ref.:341 Quotation deadline :12/31/2018 Paymen:Net 30 Days accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 Bill to :.Southlake Public Works Department Delivery Term :.... Sales :TXNW Contact :Kyle Flanagan Phone :817-996-6793 Fax :...817-748-8103 Name :Oscar E. Villarreal Contact : Phone :817 329 1747 Fax :...817 748 8103 UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL 2.0000 HSP # 2 Disassembly and Inspection 1.00 3,608.00 3,608.00 Shop disassembly and inspection HSP # 2 Per Ft Worth Contract # PO-17-00099792 16-0311 Labor: Based on 2 technicians for 2 days Shop Regular Time $82.00 per hour x 32 Shop Overtime $123.00 per hour x 8 Total $3,608.00 Invoice will reflect actual labor, materials, and expenses consumed 3.0000 HSP # 3 Disassembly and Inspection 1.00 3,608.00 3,608.00 Shop disassembly and inspection HSP # 3 Per Ft Worth Contract # PO-17-00099792 16-0311 Labor: Based on 2 technicians for 2 days Shop Regular Time $82.00 per hour x 32 Shop Overtime $123.00 per hour x 8 Total $3,608.00 Invoice will reflect actual labor, materials, and expenses consumed 4.0000 HSP # 2 Repair and Assembly 1.00 26,932.00 26,932.00 Repair and Assemble HSP # 2 For budget purposes only. A full reporting of repairs and estimated cost will be made after disassembly and inspection has been performed Owner approval required prior to release for repairs Per Ft Worth Contract # PO-17-00099792 16-0311 Labor: Based on Machining, Brush Blasting, Painting, and Assembly Shop Regular Time $82.00 per hour x 128 Remit to :..........4624 Martin Luther King Frwy Fort Worth, TX 76119 Phone :............(817) 589-2060Fax:................(817) 595-4900 SMITH PUMP COMPANY, INC. Ship to :Southlake Public Works Department accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 PRO FORMA QUOTATION Number :...........SQ023494-1 Date :.10/31/2018 Page :3 of 7 Sales order :....... Requisition :....... Your ref.:..........City of Southlake - Our ref.:341 Quotation deadline :12/31/2018 Paymen:Net 30 Days accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 Bill to :.Southlake Public Works Department Delivery Term :.... Sales :TXNW Contact :Kyle Flanagan Phone :817-996-6793 Fax :...817-748-8103 Name :Oscar E. Villarreal Contact : Phone :817 329 1747 Fax :...817 748 8103 UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL Shop Overtime $123.00 per hour x 32 Total $14,432.00 Materials Best guess based on past typical repair projects of similar sized pumps Total $12,500.00 Expenses: N/A Invoice will reflect actual labor, materials, and expenses consumed 5.0000 HSP # 3 Repair and Assembly 1.00 26,932.00 26,932.00 Repair and Assemble HSP # 3 For budget purposes only. A full reporting of repairs and estimated cost will be made after disassembly and inspection has been performed Owner approval required prior to release for repairs Per Ft Worth Contract # PO-17-00099792 16-0311 Labor: Based on Machining, Brush Blasting, Painting, and Assembly Shop Regular Time $82.00 per hour x 128 Shop Overtime $123.00 per hour x 32 Total $14,432.00 Materials Best guess based on past typical repair projects of similar sized pumps Total $12,500.00 Expenses: N/A Invoice will reflect actual labor, materials, and expenses consumed Remit to :..........4624 Martin Luther King Frwy Fort Worth, TX 76119 Phone :............(817) 589-2060Fax:................(817) 595-4900 SMITH PUMP COMPANY, INC. Ship to :Southlake Public Works Department accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 PRO FORMA QUOTATION Number :...........SQ023494-1 Date :.10/31/2018 Page :4 of 7 Sales order :....... Requisition :....... Your ref.:..........City of Southlake - Our ref.:341 Quotation deadline :12/31/2018 Paymen:Net 30 Days accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 Bill to :.Southlake Public Works Department Delivery Term :.... Sales :TXNW Contact :Kyle Flanagan Phone :817-996-6793 Fax :...817-748-8103 Name :Oscar E. Villarreal Contact : Phone :817 329 1747 Fax :...817 748 8103 UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL 6.0000 HSP # 2 & 3 Transport, Installation, and Start-up 1.00 8,926.00 8,926.00 Field service to pull and transport HSP # 2 & 3 Per Ft Worth Contract # PO-17-00099792 16-0311 Labor: Based on 2 technicians for 2 days Field Regular Time $86.00 per hour x 32 Field Overtime $129.00 per hour x 8 Total $3,784.00 Material: Crane Services $231.25 per hour based on 8 hours per day for two days Freight to Waco SPCO $1250.00 based on 1 flatbed tractor trailer $4,950.00 Expenses: 1.5 Ton Truck $1.90 per mile based on 80 miles Crew Meals $10.00 per person based on 2 technicians for 2 days Total $192.00 Invoice will reflect actual labor, materials, and expenses consumed Sales balance Total discount Misc. charges Sales tax Round-off Total 78,932.00 0.00 0.00 0.00 0.00 78,932.00 USD Remit to :..........4624 Martin Luther King Frwy Fort Worth, TX 76119 Phone :............(817) 589-2060Fax:................(817) 595-4900 SMITH PUMP COMPANY, INC. Ship to :Southlake Public Works Department accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 PRO FORMA QUOTATION Number :...........SQ023494-1 Date :.10/31/2018 Page :5 of 7 Sales order :....... Requisition :....... Your ref.:..........City of Southlake - Our ref.:341 Quotation deadline :12/31/2018 Paymen:Net 30 Days accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 Bill to :.Southlake Public Works Department Delivery Term :.... Sales :TXNW Contact :Kyle Flanagan Phone :817-996-6793 Fax :...817-748-8103 Name :Oscar E. Villarreal Contact : Phone :817 329 1747 Fax :...817 748 8103 TERMS AND CONDITIONS 1. Applicability – These Terms and Conditions of Sale (“Terms”) shall govern all sales of equipment or services to Customer. These Terms supersede any prior written or oral agreement, understanding, representation or promise and any pre-printed or standard terms and conditions contained in Customer’s request for quote, purchase order, invoice, order acknowledgement or similar document. These Terms may not be amended, supplemented, changed or modified except by concurrent or subsequent written agreement signed by an authorized representative of both Smith Pump Company (“SPCO”) and Customer. SPCO’s acknowledgement of Customer’s purchase order shall not constitute acceptance of any terms or conditions contained therein which are in any way inconsistent with the Terms. Any additional or different terms or conditions included in any acceptance of this quotation are expressly disclaimed and rejected in advance, and unless there is prior mutual agreement otherwise, shall not become a part of any contract resulting from this quotation. 2. Price – Unless otherwise stated in this quotation, all prices are FOB shipping point. All transportation, insurance and similar charges incident to delivery shall be borne by the customer. This quotation is valid for thirty (30) days only. Shipping dates are approximate and are based on prompt receipt of all necessary information. In the case of delay in furnishing complete information to SPCO, dates of shipment may be extended for a reasonable time. In the event SPCO provides transport services, these will be quoted as a lump sum price based on destination and shipping mode. In the event Customer requests a delay or suspension in the completion and/or shipment of equipment or services covered by this quotation, or any part thereof, for any reason, the parties shall agree upon any cost and/or scheduling impact of such delay and all such costs to Customer’s account. Any delay period beyond thirty (30) days after original scheduled shipment date shall require Customer to (i) take title and risk of loss of any equipment covered by this quotation, and (ii) make arrangements for the storage of such equipment with SPCO or other party. SPCO’s invoice, which is contractually based on shipment, shall be issued upon SPCO’s readiness to ship the equipment covered by this quotation. SPCO shall not be liable for delay and delivery due to causes beyond its reasonable control including, but not limited to, acts of God, acts of government, acts of Customer, fires, labor disputes, boycotts, floods, epidemics, quarantine restrictions, war, insurrection, terrorism, riot, civil or military authority, freight embargos, transportation shortages or delays, unusually severe weather or inability to obtain necessary labor, materials or manufacturing facilities due to such causes. In the event of any such delay, the date of delivery shall be extended for a length of time equal to the period of the delay. 3. Warranty – SPCO warrants new equipment or parts to be free from defects in materials and workmanship for a period of eighteen (18) months from the date of shipment or twelve (12) months from the date of startup or initial use, whichever comes first. SPCO SHALL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL, INCIDENTAL, SPECIAL OR LIQUIDATED DAMAGES. NO EXPRESSED OR IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SHALL APPLY. Repairs performed by SPCO are warranted against defects in workmanship and/or materials for a period of twelve (12) months from the date of shipment. SPCO will not be responsible for any removal or reinstallation charges or transportation charges in cases where equipment has failed under these warranty conditions. SPCO’s sole obligation and Customer’s sole remedy under this warranty is repair or replacement at SPCO’s election. Customer agrees to provide SPCO reasonable and clear access to any equipment covered by this warranty which may include removal or materials or structures as well as supplying any equipment, materials or structures which are necessary to provide reasonable access to the equipment being repaired or replaced. Costs to remove and/or reinstall equipment for warranty purposes shall be the responsibility of Customer. Replacement parts or repairs furnished under this warranty shall be subject to warranty provisions herein for the remaining warranty period. All equipment repaired or replaced will be re-warranted only for the remainder of the original warranty period. SPCO does not warrant the equipment covered by this quotation or any repair/replacement part against the effects of erosion, corrosion, or normal wear and tear due to operation or the environment. The warranty and remedies set forth herein are conditioned upon proper storage, installation, use and maintenance of the equipment covered by this quotation in all material respects, and in accordance with SPCO’s written recommendations. Customer must notify SPCO in writing of any warranty claim during the warranty period or within thirty (30) days thereafter. SPCO will not be liable under this warranty if warranted goods have been exposed or subjected to any (1) maintenance, repair, installation, handling, packaging, transportation, storage, operation, or use which is improper or otherwise not in compliance with SPCO’s instructions, (2) alteration, modification or repair by anyone other than SPCO or those specifically authorized by SPCO, (3) accident, contamination, foreign object damage, abuse, neglect, or negligence after shipment to Customer, (4) damage caused by failure of an SPCO supplied product not under warranty or by any hardware or software not supplied by SPCO, (5) use of counterfeit or replacement parts that are not manufactured by the manufacturer of goods provided by SPCO or approved by SPCO for use in goods provided by SPCO, or (6) goods which are normally consumed in operation or which have normal life inherently shorter than the warranty period including, but not limited to, consumables (e.g. lamps, batteries, storage capacitors). Remit to :..........4624 Martin Luther King Frwy Fort Worth, TX 76119 Phone :............(817) 589-2060Fax:................(817) 595-4900 SMITH PUMP COMPANY, INC. Ship to :Southlake Public Works Department accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 PRO FORMA QUOTATION Number :...........SQ023494-1 Date :.10/31/2018 Page :6 of 7 Sales order :....... Requisition :....... Your ref.:..........City of Southlake - Our ref.:341 Quotation deadline :12/31/2018 Paymen:Net 30 Days accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 Bill to :.Southlake Public Works Department Delivery Term :.... Sales :TXNW Contact :Kyle Flanagan Phone :817-996-6793 Fax :...817-748-8103 Name :Oscar E. Villarreal Contact : Phone :817 329 1747 Fax :...817 748 8103 4. Payment – All prices are net cash to be paid thirty (30) days after date of invoice. Customer agrees to make payment within that period. Discounts will apply only as stated on the invoice. Invoices unpaid for thirty (30) days after issuance shall bear interest at the highest lawful rate due and payable on any invoiced account, which is delinquent and not paid within the stated terms. Should Customer for any reason fail to pay in accordance with these terms, Customer agrees to pay all collection costs, attorney’s fees and expenses incurred in collecting payment. If Customer’s financial condition is or becomes unsatisfactory to SPCO, SPCO reserves the right to (a) require payment from Customer on a cash in advance basis, (b) require a letter of credit or other acceptable security before shipment, (c) cancel shipment at any time prior to delivery without further obligation or liability on SPCO’s part, (d) terminate any contract or obligation on the part of SPCO, or (e) require other special payment terms acceptable to SPCO to assure payment. All extensions of credit are subject to the approval of SPCO’s credit department and management. 5. Joint Check Agreement– If Customer fails to pay laborers and materialmen within thirty (30) days after payment by SPCO, SPCO will have the right to make future payments by check payable jointly to Customer and laborers or materialmen to the extent of unpaid indebtedness arising out of the job. SPCO will credit joint checks against the contract sum on the next payment application. 6. Taxes – The amount of all federal, state or local taxes applicable to the sale, use, delivery or transportation of the equipment or services sold hereunder and all duties, imports, tariffs, and other similar levies shall be added to the contract price and paid by the Customer except where the Customer shall furnish an appropriate certificate of exemption. 7. Property Damage – SPCO shall not be responsible for damage to topsoil or groundcover in connection with the work or service performed under this contract. SPCO shall not be responsible for claims arising from the pumping of water onto the ground which is necessary in connection with the service or work provided by SPCO. The customer agrees to hold SPCO harmless from claims arising out of damage caused by the pumping of water onto the ground. 8. Startup – If the equipment supplied pursuant to this quotation has a warranty requirement, qualified SPCO personnel must be present during the initial equipment startup and commissioning. Failure to request and assure the presence of qualified SPCO personnel will void any warranty herein. Requests for startup must occur at least seven (7) days prior to the scheduled date of the startup. 9. Limitation of Liability – The remedies set forth herein are exclusive and the total liability of SPCO with respect to this quotation, and any contract for goods or services arising from this quotation, or for any breach thereof, whether based on contract, warranty, torts (including negligence), indemnity, strict liability or otherwise, shall not exceed the quotation or sales price of the specific equipment or service which gives rise to the claim. 10. Setoff – All amounts that Customer owes SPCO under this quotation shall be due and payable in accordance with the terms of the quotation. Customer shall not setoff such amounts or any portion thereof, whether or not liquidated, against sums which Customer asserts are due to it, its parent, affiliates, subsidiaries or other division under other transactions with SPCO. 11. Customer Cancellation – Customer may cancel this order only upon written notice and payment to SPCO of reasonable and proper cancellation charges. In the event of cancellation, Customer must pay for all material, expense and labor costs incurred by SPCO in connection with the materials and services to be provided pursuant to this quotation, as well as all expenses relating to any specially fabricated materials and restocking charges. 12. Assignment – Neither party may assign this order or any portion thereof without the advance, written consent of the other party, which consent shall not be unreasonably withheld. 13. Waiver/Severability – Failure by SPCO to assert all or any of its rights upon any breach by Customer shall not be deemed a waiver of such rights either with respect to such breach or any subsequent breach, nor shall any waiver be implied from the acceptance of any payment. No waiver of any right shall extend to or affect any other right Customer may possess nor shall such waiver extend to any subsequent similar or dissimilar breach. If any portion of these Terms are determined to be illegal, invalid or unenforceable for any reason, such provision shall be deemed stricken for the purposes of the dispute in question and all other provisions shall remain in full force and effect. Remit to :..........4624 Martin Luther King Frwy Fort Worth, TX 76119 Phone :............(817) 589-2060Fax:................(817) 595-4900 SMITH PUMP COMPANY, INC. Ship to :Southlake Public Works Department accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 PRO FORMA QUOTATION Number :...........SQ023494-1 Date :.10/31/2018 Page :7 of 7 Sales order :....... Requisition :....... Your ref.:..........City of Southlake - Our ref.:341 Quotation deadline :12/31/2018 Paymen:Net 30 Days accountspayable@ci.southlake.tx.us 1400 Main Street Suite 440 Southlake, TX 76092 Bill to :.Southlake Public Works Department Delivery Term :.... Sales :TXNW Contact :Kyle Flanagan Phone :817-996-6793 Fax :...817-748-8103 Name :Oscar E. Villarreal Contact : Phone :817 329 1747 Fax :...817 748 8103 14. Applicable Law – The contract involving the sale of the equipment and services covered by this quotation shall be interpreted in accordance with the laws of the State of Texas. This contract is performable in McLennan County, Texas and venue for any court action in any way relating to or arising out of this contract shall be McLennan County, Texas. ACCEPTED BY: COMPANY NAME: ________________________________________ PROJECT REFERENCE: _____________________________________ SIGNED ON DATE: ________________________________________ SIGNED: ___________________________________________________ PRINTED NAME: __________________________________________ Tear Down Report Smith Pump Company, Inc. By Mike Wilson, Operations Mgr. March 26, 2008 City of Southlake 3200 West Southlake Blvd. Southlake, Texas 76092 HSP #2 Ingersol Dressor 16NKL – 4 stage Ser. No. 9612SC400043-01 Rated 3474gpm @ 362’tdh Preliminary: Pump arrived with no basket strainer, packing gland or lantern ring; received word the City is to supply and install a mechanical seal after installation. Pump head bolts down to a flange on a pump can, the bottom of the fab steel discharge head is extremely rusted, will require a machine skim cut to provice a sealing surface. Tear Down: Upon disassembly we could determine that the top shaft had major wear at the packing in the stuffingbox, the column bearing is worn, the column shaft couplings are rusted badly, the column pipes are good to blast, coat and reuse. The bowl assembly has considerable wear in the bearings and the journals on the bowl shaft, these can be replaced. The impellers are very thin with the vanes cut back, there is also some erosion of the bronze. The cast iron bowls are good to reuse. Conclusion: This pump is repairable with new impellers, collets, wear rings, bearings, a bowl shaft and the top column shaft and column bearing. Replace the bearing in the stuffing box and leave the box ready for a mechanical seal. Blast and coat the bowls, column and head with epoxy. The fabricated steel discharge head is extremely rusted on the bottom of the head where it sits on the pump can, this must have a machined skim cut to clean it up to seal on the can. See attached photos: Photo #1: pump as received Photo #2: series case, replace wear ring and brg, good to reuse Photo #3: impeller with very thin vanes, replace impellers Photo #4: same impeller, discharge vanes very thin Photo #5: impeller lock collet, rusted away, replace with stainless steel Photo #6: disassembled pump End of Report 1 SMITH PUMP COMPANY, INC. SHOP TEARDOWN REPORT by Josh Jurgensen 28 October 2008 s.o.# 153440 CITY OF SOUTHLAKE High Service Pump #3 Ingersoll-Dresser 16NKL-4 stage 3474 GPM @ 362 FT S/N 9612SC400043-3 BB = 201.75” G.E. 400HP 1800RPM 460V VHS Motor Background: High Service Pump #3 is the third high service pump to be recently overhauled out of the four. Pumps #2 and #4 have recently been repaired. Smith Pump is to provide a Chesterton mechanical split seal with this pump repair. Pump #3 was pulled and sent to Waco on October 14 th for teardown and inspection. Shop Inspection: Bowl Assembly All bronze bowl bearings are worn and need to be replaced. The 416SS bowl shaft is good to reuse. All four impellers show signs of recirculation on the back side of their vanes. The only impeller that can be reused is the suction impeller. The other three impellers need to be replaced. All four impeller collets are good to reuse. All four bowls need new bronze case wear rings. The screen or expanded metal on the basket strainer needs to be replaced with new expanded metal. Lineshafts & Columns The lower lineshaft, 1-15/16” x 60”, can be straightened, flipped end for end, and reused. The top shaft, 1-15/16” x 72-1/4”, is worn and needs to be replaced. The two threaded lineshaft couplings need to be replaced. The pop-in rubber lineshaft bearing is worn and needs to be replaced. The bronze drop-in spider is good to reuse. Both columns are good to reuse. 2 Discharge Head The discharge head is good to reuse. The motor shaft, 1-15/16” x 68-3/8”, is good to reuse. The threaded pump to motor coupling is good to reuse. The bronze stuffing box bearing is worn and needs to be replaced. Below are pictures of teardown and inspection. Photo 1: As received condition of pump. 3 Photo 2: View of first stage / suction impeller. Vanes look ok. Photo 3: View of second stage impeller. Vanes are eroded at tips. 4 Photo 4: Second stage impeller removed from the bowl assembly. It is numbered one because it is the first impeller above the suction impeller. Photo 5: The third impeller from the suction impeller or the fourth stage impeller. The vanes are eroded on their backside and are beginning to erode at their tips. 5 Photo 6: Pump #3 torn down. Conclusions 1. Three out of the four impellers have excessive wear on their vanes due to recirculation. This is most likely due to the pump operating back to the left on its pump curve. When it is operating back to the left on its pump curve, it is producing less flow and more pressure than the design point of 3474gpm @ 362 ft. We would like to visit this pump station and perform a field performance test on the other high service pumps to see where they are operating on their pump curves. 2. The remainder of the pump parts show normal wear and need to be replaced appropriately. 3. The current stuffing box can be reused and properly machined to fit the new Chesterton mechanical split seal. 6 Repair Scope* 1. Replace suction bell bearing – bronze 2. Replace all four series case bearings – bronze 3. Replace port body bearing – bronze 4. Replace tube connector bearing – bronze 5. Reuse bowl shaft – 416SS 6. Reuse first stage / suction impeller – bronze 7. Replace second, third, and fourth stage impellers – bronze 8. Replace screen on basket strainer 9. Install four new case wear rings – bronze 10. Reuse lower lineshaft 1-15/16” x 60” – 416SS 11. Replace top shaft 1-15/16” x 72-1/4” – 416SS 12. Replace two threaded lineshaft couplings – 416SS 13. Replace pop-in lineshaft bearing – rubber 14. Reuse motor shaft 1-15/16” x 68-3/8” – 416SS 15. Reuse threaded pump to motor coupling – 416SS 16. Install new Chesterton mechanical split seal – SS 17. Replace stuffing box bearing – bronze 18. Blast & Epoxy Coat bowl, columns, and discharge head 19. Assemble pump and load for transport * Repair scope may change after field performance test results H:\WINWORD\153440R.doc