Item 4AREGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 16, 2018
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REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 16, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson (left at
6:13pm), Deputy Mayor Pro Tem Shawn McCaskill (arrived at 6:05pm), and
Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar
Schank, Chief Financial Officer Sharen Jackson, Director of Community Services Chris
Tribble, Deputy Director of Community Services Kate Meacham, Assistant to the
Director of Community Services Cassie Tucker, Community Relations Manager Jenni
Lanier, Police Chief James Brandon, Fire Chief Mike Starr, Emergency Management
Coordinator Amanda Meneses, Director of Human Resources Stacey Black, Deputy
Director of Information Technology Greg Hendricks, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Rob Cohen, City Attorney
Allen Taylor, and City Secretary Carol Borges.
WORK SESSION:
1.CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:32pm.
2.INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3.SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY IAN MACLEAN
Executive Chamber Board Member Ian MacLean provided an update on the Southlake
Chamber of Commerce, including the SKIL program and Oktoberfest recap.
4.DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 16, 2018
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Mayor Hill reviewed the items on tonight’s consent agenda. Director Tribble answered
questions from Council on Items 4H, Community Event Participation Policy, 4I,
Standards of Care ordinance, and 4M, Personal Services Contract for city sculptures.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071
consultation with city attorney, and 551.074 deliberation regarding personnel matters.
City Council adjourned for Executive Session at 6:13pm. Executive Session began at
6:25pm and concluded at 7:00pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:02pm.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER’S REPORT
3B1. FINANCIAL REPORT (WRITTEN)
This report is provided to Council in written format and was not discussed.
3B2. 2018 VECTOR CONTROL UPDATE
Fire Chief Mike Starr introduced Emergency Management Coordinator Amanda
Meneses who presented the 2018 Vector Control report and answered questions from
Council. City Manager Shana Yelverton commended Amanda on the wonderful job she
is doing.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 16, 2018
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4A. APPROVE MINUTES FROM THE OCTOBER 2, 2018 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE RESOLUTION 18-044, ADOPTING A LEGISLATIVE AGENDA FOR
THE 86TH TEXAS LEGISLATIVE SESSION.
4C. APPROVE A CONTRACT WITH PACE ANALYTICAL FOR LABORATORY
TESTING SERVICES TO COMPLY WITH FEDERAL AND STATE
REGULATORY REQUIREMENTS ON A VARIETY OF PROGRAMS,
INCLUDING DRINKING WATER QUALITY, IN AN AMOUNT NOT TO EXCEED
$100,000.
4D. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH FREESE AND
NICHOLS, INC. FOR THE DESIGN OF DRAINAGE FACILITIES ON
FLORENCE ROAD AND SUTTON PLACE IN AN AMOUNT NOT TO EXCEED
$120,000.
4E. APPROVE CHANGE ORDER NO. 2 WITH NG PAINTING, LP FOR THE
INSTALLATION OF DIFFUSER STRUCTURES, FLOOR REPAIRS AND
PAINTING FOR THE PEARSON 5 MG GROUND STORAGE TANK #1 AND
THE T.W. KING 5 MG GROUND STORAGE TANK IN AN AMOUNT NOT TO
EXCEED $90,000.
4F. APPROVE SOUTHLAKE PARKS DEVELOPMENT CORPORATION
MATCHING FUNDS REQUEST FROM SOUTHLAKE GIRLS SOFTBALL
ASSOCIATION FOR SOFT-TOSS HITTING STATIONS AT BOB JONES
PARK.
4G. APPROVE SOUTHLAKE PARKS DEVELOPMENT CORPORATION
MATCHING FUNDS REQUEST FROM DRAGON YOUTH BASEBALL FOR
INSTALLATION OF SYNTHETIC TURF ON FIELD 9 AT BICENTENNIAL
PARK.
4H. APPROVE REVISED COMMUNITY EVENT PARTICIP ATION POLICY.
4I. ORDINANCE NO. 1203, 1ST READING, ADOPTING THE 2019 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY
SCHOOL AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT.
4J. APPROVE ANNUAL PURCHASING AGREEMENT WITH ED’S ELECTRIC
SERVICE THROUGH AN INTERLOCAL AGREEMENT WITH THE CITY OF
GRAND PRAIRIE FOR ELECTRICAL SERVICES.
4K. APPROVE FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH
FOOTBALL ASSOCIATION.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 16, 2018
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4L. APPROVE FACILITIES UTILIZATION AGREEMENT WITH GRAPEVINE
SOUTHLAKE SOCCER ASSOCIATION.
4M. APPROVE PERSONAL SERVICES CONTRACT BETWEEN THE CITY OF
SOUTHLAKE AND J.K. DESIGNS, INC., DOING BUSINESS AS THE
NATIONAL SCULPTORS' GUILD AND ARTIST JANE DEDECKER FOR
SCULPTURE SERVICES IN AN AMOUNT NOT TO EXCEED $150,000.
4N. TABLE ORDINANCE NO. 480-753 (ZA18-0032), 1ST READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR OXFORD PLACE ON PROPERTY
DESCRIBED AS TRACT 1B, THOMAS MAHAN SURVEY, ABSTRACT NO.
1049, SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1749 E.
HIGHLAND ST., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG”
AGRICULTURAL DISTRICT. PROPOSED ZONING: “R-PUD” RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #4.
(THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE
NOVEMBER 6, 2018 CITY COUNCIL MEETING. IF APPROVED AT 1ST
READING, THE PUBLIC HEARING WILL BE HELD ON DECEMBER 4, 2018.)
APPROVED
Motion was made to approve the Consent agenda as presented, Items 4A through 4N,
noting Council is TABLING Item 4H, Community Event Participation Policy to the
November 6, 2018 City Council meeting, and TABLING Item 4M, Ordinance No. 480-
753 (ZA18-0032), 1st Reading, Zoning Change and Development Plan for Oxford Place,
located at 1749 Est Highland Street, Southlake, Texas, to the November 6, 2018 City
Council meeting per the applicant’s request, and if approved at 1st Reading, the Public
Hearing will be held on December 4, 2018.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman, and Archer
Absent: Williamson
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
5A. GIRL SCOUTS OF TEXAS OKLAHOMA PLAINS
Chief Executive Officer Becky Burton provided an overview of the organization’s vision
and mission statement. Chief Operating Officer Ken Anderson also addressed Council
and thanked the Mayor for the opportunity to make their presentation.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 16, 2018
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6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 18-034, APPOINTING MEMBERS TO VARIOUS
POSITIONS ON THE COMMUNITY ENGAGEMENT COMMITTEE BOARD,
COMMUNITY ENHANCEMENT DEVELOPMENT CORPORATION BOARD,
CRIME CONTROL & PREVENTION DISTRICT BOARD, LIBRARY BOARD,
SENIOR ADVISORY COMMISSION BOARD, AND SOUTHLAKE ARTS
COUNCIL BOARD.
Motion was made to approve Item 8A, Resolution No. 18-034, Appointing members to
various positions on the Community Engagement Committee Board, Community
Enhancement Development Corporation Board, Crime Control & Prevention District
Board, Library Board, Senior Advisory Commission Board, and Southlake Arts Council
Board, as follows:
Community Engagement Committee
Sandra Harrison Place 2 September 2020
Ben Siebach Place 4 September 2020
Aaron Camele Place 6 September 2020
Community Enhancement and Development Corporation
Martin Schelling Director 2 September 2020
Frank Pittman Director 4 September 2020
Brandon Bledsoe Director 6 September 2020
Crime Control and Prevention District Board
MaryGrace Thoennes Place 5 September 2020
William McGuire Place 6 September 2020
Craig Sturtevant Place 7 September 2020
Library Board
Lori Burr Place 1 October 2020
Cheri Ross Place 2 October 2020
Katherine Bennett Place 3 October 2020
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 16, 2018
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Senior Advisory Commission
Ed Grondahl Place 1 October 2020
MaryLee Alford Place 2 October 2020
Natasha Siebach Place 3 October 2020
Esther Spickler Place 5 October 2020
Beverly Blake Place 6 October 2020
David Barnes Alternate 2 October 2020
Southlake Arts Council
Mimi Tran Place 2 October 2020
Terri Messing Place 4 October 2020
Miriam Murray Place 6 October 2020
Vacant Alternate No. 1 October 2021
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman, and Archer
Absent: Williamson
Approved: 6-0
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 7:26pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 6th DAY OF NOVEMBER, 2018.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Carol Ann Borges, TRMC
City Secretary