2018-08-20 CEC MinutesCITY OF
SOUTHLAKE
TEXAS
COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: August 20th, 2018
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas 76092
TIME: 6:00 P.M.
COMMITTEE MEMBERS PRESENT:
Place 1 — Sherry Berman, Chair
Place 2 — Sandra Harrison
Place 3 — Vikram Jangam
Place 5 — David Alexander, Secretary
Place 6 — Aaron Camele
COMMITTEE MEMBERS NOT PRESENT:
Place 4 — Ben Siebach, Vice Chair
Place 7 — Angela Weisgarber
STAFF PRESENT:
Lauren E. LaNeave, Assistant to the City Manager
Jerod Potts, Policy & Strategic Initiative Principal Planner
CITY COUNCIL MEMBERS PRESENT:
N/A
OTHERS PRESENT:
REGULAR AGENDA
1. Call to order. Meeting called to order at 6:02 by Sherry Berman, Chair.
2. Approve May 14, 2018 CEC meeting minutes. Sandra made a motion to
approve the minutes as written. David provided a second. Approved (5-0).
3. Review Eye on Water mobile application and water services information.
Lauren asked members for any feedback in using the mobile app. One
Meeting Minutes: Community Engagement Committee Meeting — August 20th, 2018
Page 1 of 2
Committee member experienced a slow leak (pool), didn't know until getting
water bill. Seem to have issues with sprinkler and pool systems. One Committee
member was not alerted from app. The Committee asked if there is a credit as
they had to water more, and then had issue with pool. Staff mentioned there is a
credit for leaks and staff will talk to Southlake Water Utilities about notifications
on app.
4. Provide update on Committee policy recommendations. Lauren provided an
update to the CEC on some of the areas they have provided input on City
policies / projects, such as the Youth Master Plan, the Trash and Recycling
Contract, and the Champions Club Membership Sales survey. Jerod said few
changes were made to the Youth Master Plan. The youth job fair will only include
City jobs this year. Committee would like to see this expanded to private
business jobs for youth. The Committee asked about what changed with regard
to the trash and recycling contact. Added bulk cardboard recycling. Rates will see
a small increase.
5. Provide feedback on online citizen engagement platforms. Lauren provided
an overview on existing platforms in the City of Southlake for pushing information
and obtaining feedback. The Committee asked if the CEC will provide a first look,
and Lauren mentioned that regarding Citizen Reporter that CEC will be guinea
pigs. The Committee asked when the CEC would be able to look at Citizen
Reporter, and staff stated probably October. Lauren provided information to the
Committee on a survey conducted by Governing Institute regarding citizen
engagement platforms.
6. Discuss citizen engagement topics and communication. Lauren introduced
an exercise to get CEC feedback on possibilities for a citizen engagement tool.
Lauren and Jerod will synthesize information discussed during the tabletop
exercise and provide during the next meeting.
7. Development Update. Not discussed.
8. Discuss future agenda items. Lauren mentioned the deadline for reapplying for
positions on CEC. David asked that the CEC discuss having a Town Hall Forum.
Possibility to have an electronic forum in the future?
9. Adjournment. Sherry closed the meeting at 7:33 PM.
ATTEST:
David Ale der, Secretary
Meeting Minutes. Community Engagement Committee Meeting — August 20th, 2018
Page 2 of 2