Item 4G
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 9, 2018
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve SPDC Matching Funds Request from Dragon Youth
Baseball for installation of synthetic turf on Field 9 at
Bicentennial Park
Action Requested: City Council consideration of the Southlake Parks
Development Corporation (SPDC) Matching Funds request
from Dragon Youth Baseball
Background
Information: The Community Services Department recently received a
request for SPDC matching funds from Dragon Youth
Baseball (DYB) in the amount $75,000 (half of total project
cost) for installation of synthetic turf on the Field 9 infield at
Bicentennial Park. The total cost for the proposed project is
estimated to be $150,000.
The proposed improvements to Field 9 will ensure proper
training of players on a consistent surface, as well as avoid
weather related closures, and maintain a consistent
schedule.
Staff has reviewed the request from DYB and recommends
approval based on the request meeting the criteria
designated within the SPDC Matching Funds Policy.
The request was recommended for approval (6-0) by the
Parks and Recreation Board on September 10, 2018. SPDC
recommended approval (6-0) October 2, 2018.
If approved, the project is expected to be completed in
Spring 2019.
A copy of the SPDC Matching Funds application from DYB is
included with the memo for your review.
4G - 1
Shana Yelverton, City Manager
Meeting Date – October 16, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Financial
Considerations: The total anticipated project cost is estimated to be $150,000
to be split 50/50 ($75,000 each) between DYF and SPDC.
The current SPDC Matching Funds Budget is approximately
$436,495. If the SPDC Matching Funds request from Dragon
Youth Baseball in the amount of $75,000 and the preceding
request from Southlake Girls Softball Association in the
amount of $37,500 are approved, an unencumbered balance
of approximately $323,995 will remain in the matching funds
budget.
Approval of a matching funds request will assist with
offsetting capital costs of the project.
Strategic Link: The matching funds request is linked to the City’s Strategy
Map related to the focus areas of Quality Development and
Partnerships and Volunteerism and meets the corporate
objectives to Provide attractive and unique spaces for
enjoyment of personal interests, Collaborate with select
partners to implement service solutions, and Invest to
provide and maintain high quality public assets.
Citizen Input/
Board Review: Dragon Youth Baseball proposes to commit funds in the
amount of $75,000 towards the proposed project.
Parks & Recreation Board recommended approval (6-0)
September 10, 2018
SPDC recommended approval (6-0) October 2, 2018
City Council to consider October 16, 2018
Legal Review: N/A
Alternatives:
City Council approve as presented
City Council approve with modifications
City Council decision not to approve
4G - 2
Shana Yelverton, City Manager
Meeting Date – October 16, 2018
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Supporting
Documents:
SPDC Matching Funds Application from Dragon Youth
Baseball
Map of Field 9
Photos of similar synthetic turf fields
Staff
Recommendation: City Council consideration of the SPDC Matching Funds
project request from Dragon Youth Baseball Association for
an amount not to exceed $75,000, half the total cost of
$150,000, for the installation of synthetic turf on the Field 9
infield at Bicentennial Park.
4G - 3
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