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Item 4G City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M October 9, 2018 TO: Shana K. Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve SPDC Matching Funds Request from Dragon Youth Baseball for installation of synthetic turf on Field 9 at Bicentennial Park Action Requested: City Council consideration of the Southlake Parks Development Corporation (SPDC) Matching Funds request from Dragon Youth Baseball Background Information: The Community Services Department recently received a request for SPDC matching funds from Dragon Youth Baseball (DYB) in the amount $75,000 (half of total project cost) for installation of synthetic turf on the Field 9 infield at Bicentennial Park. The total cost for the proposed project is estimated to be $150,000. The proposed improvements to Field 9 will ensure proper training of players on a consistent surface, as well as avoid weather related closures, and maintain a consistent schedule. Staff has reviewed the request from DYB and recommends approval based on the request meeting the criteria designated within the SPDC Matching Funds Policy. The request was recommended for approval (6-0) by the Parks and Recreation Board on September 10, 2018. SPDC recommended approval (6-0) October 2, 2018. If approved, the project is expected to be completed in Spring 2019. A copy of the SPDC Matching Funds application from DYB is included with the memo for your review. 4G - 1 Shana Yelverton, City Manager Meeting Date – October 16, 2018 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Financial Considerations: The total anticipated project cost is estimated to be $150,000 to be split 50/50 ($75,000 each) between DYF and SPDC. The current SPDC Matching Funds Budget is approximately $436,495. If the SPDC Matching Funds request from Dragon Youth Baseball in the amount of $75,000 and the preceding request from Southlake Girls Softball Association in the amount of $37,500 are approved, an unencumbered balance of approximately $323,995 will remain in the matching funds budget. Approval of a matching funds request will assist with offsetting capital costs of the project. Strategic Link: The matching funds request is linked to the City’s Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the corporate objectives to Provide attractive and unique spaces for enjoyment of personal interests, Collaborate with select partners to implement service solutions, and Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: Dragon Youth Baseball proposes to commit funds in the amount of $75,000 towards the proposed project. Parks & Recreation Board recommended approval (6-0) September 10, 2018 SPDC recommended approval (6-0) October 2, 2018 City Council to consider October 16, 2018 Legal Review: N/A Alternatives:  City Council approve as presented  City Council approve with modifications  City Council decision not to approve 4G - 2 Shana Yelverton, City Manager Meeting Date – October 16, 2018 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Supporting Documents:  SPDC Matching Funds Application from Dragon Youth Baseball  Map of Field 9  Photos of similar synthetic turf fields Staff Recommendation: City Council consideration of the SPDC Matching Funds project request from Dragon Youth Baseball Association for an amount not to exceed $75,000, half the total cost of $150,000, for the installation of synthetic turf on the Field 9 infield at Bicentennial Park. 4G - 3 4G - 4 5 4 ' 5 0 ' 8 0 ' 7 0 ' R = 7 0 ' R = 7 5 ' B a s e b a l l F i e l d L a y o u t P l a n # 1 D a t e : J u n e 1 8 , 2 0 1 8 S c a l e : 1 " = 6 0 ' B i c e n t e n n i a l P a r k S o u t h l a k e , T X Dwg. No. 08018324 G L O B A L S Y N T H E T I C S E N V I R O N M E N T A L , L L C A P R O F E S S I O N A L E N G I N E E R I N G F I R M 4 G - 5 4G - 6 4G - 7 4G - 8