Item 4F
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 9, 2018
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve SPDC Matching Funds Request from Southlake Girls
Softball Association for soft-toss hitting stations at Bob Jones
Park
Action Requested: City Council approval of Southlake Parks Development
Corporation (SPDC) Matching Funds request from Southlake
Girls Softball Association
Background
Information: The Community Services Department recently received a
request for SPDC matching funds from Southlake Girls
Softball Association (SGSA) in the amount of $37,500 (half
of total project cost) for installation of soft-toss hitting
stations at Bob Jones Park. The request includes installation
of up to 16 stations in the softball facility. The proposed
locations for the hitting stations are near the existing batting
cages, the small fence in the pitching warm-up area, and
near each field. Each station would consist of a 10’ x 12’
concrete slab with an anchored net. The total cost for the
proposed project is estimated to be $75,000. These
improvements will provide effective batting practice and
alleviate overcrowding at the existing revamped batting
cages.
Staff has reviewed the request from SGSA and recommends
approval based on the request meeting the criteria
designated within the SPDC Matching Funds Policy.
The request was recommended for approval (6-0) by the
Parks and Recreation Board on September 10, 2018. SPDC
also recommended approval (6-0) at their meeting October
2, 2018.
If approved, the project is expected to be completed prior to
spring 2019.
A copy of the SPDC Matching Funds application from SGSA
is included with the memo for your review.
4F - 1
Shana Yelverton, City Manager
Meeting Date – October 16, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Financial
Considerations: The total anticipated project cost is estimated to be $75,000
to be split 50/50 ($37,500 each) between SGSA and SPDC.
The current SPDC Matching Funds Budget is approximately
$436,495. If the SPDC Matching Funds request from
Southlake Girls Softball Association in the amount of
$37,500 is approved, an unencumbered balance of
approximately $398,995 will remain in the matching funds
budget.
Approval of a matching funds request will assist with
offsetting capital costs of the project.
Strategic Link: The matching funds request is linked to the City’s Strategy
Map related to the focus areas of Quality Development and
Partnerships and Volunteerism and meets the corporate
objectives to Provide attractive and unique spaces for
enjoyment of personal interests, Collaborate with select
partners to implement service solutions, and Invest to
provide and maintain high quality public assets.
Citizen Input/
Board Review : Southlake Girls Softball Association proposes to commit
funds in the amount of $37,500 towards the proposed
project.
Parks & Recreation Board recommended approval (6-0)
September 10, 2018
SPDC recommended approval (6-0) October 2, 2018
City Council to consider October 16, 2018
Legal Review: N/A
Alternatives:
City Council approve as presented
City Council approve with modification
City Council decision not to approve
4F - 2
Shana Yelverton, City Manager
Meeting Date – October 16, 2018
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Supporting
Documents:
SPDC Matching Funds Application from Southlake
Girls Softball Association
Map of proposed location of soft-toss hitting stations
Photos of similar soft-toss hitting stations
Staff
Recommendation: City Council approval of the SPDC Matching Funds project
request from Southlake Girls Softball Association for an
amount not to exceed $37,500 for the purchase and
construction of soft-toss hitting stations at Bob Jones Park
4F - 3
Revised 03.08.12
1
PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION
Project Name:
Project Location:
Contact Person:
Organization:
Mailing Address:
City: State: ZIP:
Phone: Cell: Fax:
Additional Contact Person: Phone:_________________
Project Description:
Project Justification:
Proposed Start Date: Proposed Completion Date:
Projected Cost: Funds Requested:
Check One: Standard Match OR In-Kind Match %Match Proposed:
Does the individual/organization currently have its portion of the requested funds match?
If not, when does the individual/organization anticipate having its portion of the match?
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