Item 4AREGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 2, 2018
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REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 2, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad
Patton, and John Huffman.
CITY COUNCIL ABSENT: Christopher Archer
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Economic Development Daniel Cortez,
Deputy Director of Marketing and Communications Pilar Schank, Communications
Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Purchasing Manager
Tim Slifka, Director of Community Services Chris Tribble, Assistant to the Director of
Community Services Cassie Tucker, Police Chief James Brandon, Assistant Police
Chief Ashleigh Douglas, Fire Chief Mike Starr, Director of Human Resources Stacey
Black, Deputy Director of Information Technology Greg Hendricks, Senior Director of
Planning and Development Services Ken Baker, Director of Public Works Rob Cohen,
Deputy Director of Public Works Kyle Hogue, Deputy Director of Public Works Cristina
McMurray, City Attorney Allen Taylor, and City Secretary Carol Borges.
WORK SESSION: 5:30 P.M.
1.CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:30pm.
2.INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3.RECOGNIZE FIRST RESPONDERS AND OTHER EMPLOYEES FOR
OUTSTANDING PERFORMANCE DURING RECENT STORMS.
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 2, 2018
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City Manager Shana Yelverton introduced the Directors of each department to be
recognized: Fire Chief Mike Starr, Police Chief James Brandon, Public Works Director
Rob Cohen, and Assistant City Manager and Director of Economic Development &
Tourism Alison Ortowski for Office of Marketing & Communications. Each Director
recognized their staff for outstanding performance during recent storms.
Councilmembers stated their appreciation and respect for the work every member of
staff provides to the community. Staff and Council took pictures.
4. SOUTHLAKE BUSINESS SPOTLIGHT – METHODIST SOUTHLAKE
HOSPITAL
City Manager Shana Yelverton introduced Methodist Southlake Hospital President John
McGreevy who provided an update on hospital services and vision for the future.
5. DISCUSS CARILLON PARC PUBLIC SPACES.
Assistant City Manager Ben Thatcher provided an overview of potential Carillon Parc
public spaces and the intended responsibilities of the Steering Committee.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda. Deputy Mayor Pro Tem
noted the September 18th minutes need to be corrected to state he adjourned the
meeting at 7:06pm, not Mayor Hill.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:25pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071
consultation with city attorney. City Council adjourned for Executive Session at 6:29pm.
Executive Session began at 6:46pm and concluded at 7:56pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:57pm.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 2, 2018
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3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER’S REPORT
3B1. CAPITAL PROJECTS UPDATE
City Manager Shana Yelverton introduced Director of Public Works Rob Cohen, who
provided an update on the status of Capital Improvement Projects.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are e nacted
with one motion.
4A. APPROVE MINUTES FROM THE SEPTEMBER 18, 2018 REGULAR CITY
COUNCIL MEETING.
4B. CANCEL THE REGULAR CITY COUNCIL MEETINGS ON NOVEMBER 20TH
AND DECEMBER 18TH; ALSO NOTING THE JANUARY 1, 2019 MEETING IS
AUTOMATICALLY CANCELLED AS IT FALLS ON A RECOGNIZED
HOLIDAY.
4C. THIS ITEM INTENTIONALLY LEFT BLANK.
4D. AUTHORIZE ANNUAL FUEL PURCHASES FROM MARTIN EAGLE OIL FOR
CITY VEHICLES AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED
$351,500.
4E. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM SILSBEE
FORD IN THE AMOUNT OF $571,930.
4F. APPROVE PURCHASE OF REPLACEMENT FIRE TRUCK FROM SIDDONS-
MARTIN EMERGENCY GROUP IN THE AMOUNT OF $1,160,976.
4G. APPROVE PURCHASE OF REPLACEMENT AMBULANCE FROM STERLING
MCCALL FORD IN THE AMOUNT OF $288,068.
4H. APPROVE FOUR YEAR LEASE AGREEMENT FOR REPLACEMENT OF
POLICE MOTORCYCLES FROM LONGHORN HARLEY DAVIDSON IN THE
AMOUNT OF $80,810.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 2, 2018
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4I. APPROVE PURCHASE OF REPLACEMENT HYDRO EXCAVATOR FROM
HOUSTON FREIGHTLINER IN THE AMOUNT OF $387,742.
4J. APPROVE PURCHASE OF REPLACEMENT TRAILER FROM KIRBY SMITH
MACHINERY INC., IN THE AMOUNT OF $28,950.
4K. APPROVE REPLACEMENT POLICE MOTORCYCLE EQUIPMENT FROM
CAP FLEET UPFITTERS IN THE AMOUNT OF $40,140.
4L. AUTHORIZE EXPENDITURES WITH WEATHERPROOFING SERVICES IN AN
AMOUNT NOT TO EXCEED $160,000 IN FY 2019.
4M. APPROVE AN ANNUAL PURCHASE AGREEMENT FOR BEACON
CELLULAR SERVICE WITH BADGER METER INC. IN AN AMOUNT OF
$123,395.
4N. CONSIDER FOR FUNDING THE RENEWAL OF A PROFESSIONAL
CONSULTANT AGREEMENT WITH JERRY HODGE AND ASSOCIATES FOR
PROJECT MANAGEMENT SERVICES FOR THE SH 114 IMPROVEMENTS
PROJECT IN AN AMOUNT NOT TO EXCEED $120,000.
4O. TABLE ORDINANCE NO. 480-740 (ZA18-006), 1ST READING, ZONING
CHANGE AND CONCEPT/SITE PLAN FOR SOUTHWEST MEADOWS ON
PROPERTY DESCRIBED AS LOT 1R1R2, BLOCK 1, SABRE GROUP
CAMPUS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 1901 W. KIRKWOOD BLVD.,
SOUTHLAKE, TEXAS. CURRENT ZONING: “NR-PUD” NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. PROPOSED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #1. (THIS
ITEM IS REQUESTED TO BE TABLED TO THE NOVEMBER 6, 2018 CITY
COUNCIL MEETING. IF APPROVED AT 1ST READING, THE PUBLIC
HEARING WILL BE HELD ON DECEMBER 4, 2018.)
APPROVED
Motion was made to approve the Consent agenda Items 4A through 4N, and TABLING
Item 4O, Ordinance No. 480-740 (ZA18-006), 1st Reading, Zoning Change and
Concept/Site Plan for Southwest Meadows, located at 1901 W. Kirkwood Blvd. [Note,
City Secretary Borges noted the correction to the September 18, 2018 minutes.]
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman
Approved: 6-0
Absent: Archer
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 2, 2018
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REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the Public Forum at 8:17pm. Apex Arts League Marketing
Representative Tim Sabo introduced three young dancers from the upcoming
Nutcracker performance. The performers danced for the Council while being
videotaped. Mayor Hill closed the Public Forum at 8:26pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 480-751 (ZA18-0029), 2ND READING, ZONING CHANGE
AND CONCEPT PLAN FOR 1100 SHADY OAKS DR. ON PROPERTY
DESCRIBED AS TRACT 8A06, THOMAS M. HOOD SURVEY, ABSTRACT NO.
706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
1100 SHADY OAKS DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG”
AGRICULTURE DISTRICT. PROPOSED ZONING: “SF-20A” SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD # 7. PUBLIC HEARING
APPROVED
A presentation was not requested of staff.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 480 -751 (ZA18-0029), 2nd
Reading, Zoning Change and Site Plan for 1100 Shady Oaks Dr., subject to the Staff
Report dated September 25, 2018, and the Concept Plan Review Summary No. 4,
dated September 14, 2018, and granting the following variance request:
- Driveway Ordinance No. 634, as amended, Section 5.1 which requires a forty (40)
foot minimum centerline driveway spacing for residential driveways on collector
streets. The applicant is proposing a centerline spacing of approximately twenty (20)
feet between the proposed northern driveway and the existing gravel driveway on
the property to the north. City Council is granting this variance request.
Also noting:
- The applicant is requesting to allow the approximately 29,683 square foot (0.68
acre) lot be rezoned to “SF-20A” while retaining the Low Density Residential Land
Use designation since the existing tract is not being further subdivided and no
additional home sites than previously existed will be added.
- The applicant has agreed to escrow the funds for a five (5) foot sidewalk for a future
sidewalk along Shay Oaks Dr.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 2, 2018
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Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman
Approved: 6-0
Absent: Archer
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-751
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS
TRACT 8A06, THOMAS M. HOOD SURVEY, ABSTRACT NO. 706, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 0.741 ACRES,
AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM "AG"
AGRICULTURAL DISTRICT TO “SF-20A” SINGLE FAMILY RESIDENTIAL DISTRICT
AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-752 (ZA18-0033), 1ST READING, ZONING CHANGE
AND CONCEPT PLAN FOR HAWKWOOD (FORMERLY PEYTONVILLE AT
BOARDWALK) ON PROPERTY DESCRIBED AS LOTS 1R AND 2R, BLOCK
1, BAKER ESTATES ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS,
AND LOCATED AT 610 AND 620 S. PEYTONVILLE AVENUE, SOUTHLAKE,
TEXAS. CURRENT ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL
DISTRICT AND “RE-5” RESIDENTIAL ESTATE DISTRICT. PROPOSED
ZONING: “SF-20A” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN
NEIGHBORHOOD # 10. (IF APPROVED AT 1ST READING, THE PUBLIC
HEARING WILL BE HELD ON OCTOBER 16, 2018.)
DENIED
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 2, 2018
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Senior Director of Planning and Development Services Ken Baker presented Item 7A
and answered questions from Council.
Applicant Kosse Maykus of Maykus Custom Homes made a presentation and answered
questions from Council.
Deputy Director of Public Works Kyle Hogue answered questions from Council.
Mayor Hill stated since this item does not require a public hearing, submitted comment
cards would be recorded but did not ask anyone to address Council. The following
people submitted comment cards in opposition of the project:
- Michael Carter, 1808 Native Dancer Place, Southlake
- Elizabeth Chand, 521 Stonebury Drive, Southlake
- Karla Chase, 506 Stonebury Drive, Southlake
- Thomas Cychosz, 1603 Stonebury Court, Southlake
- Glen Harry, 519 Stonebury Drive, Southlake
- Jessica Harry, 519 Stonebury Drive, Southlake
- Joe Hubik, 603 Stonebury Drive, Southlake
- Pam Hubik, 603 Stonebury Drive, Southlake
- Anne Murray, 516 Stonebury Drive, Southlake
- Bryan Rabeler, 602 Stonebury Drive, Southlake
- Ashish Sareen, 730 Deer Hollow Blvd, Southlake
- Bob Swacker, 605 Stonebury Drive, Southlake
- Rosanne Dillon-Swacker, 605 Stonebury Drive, Southlake
- Keith Young, 515 Stonebury Drive, Southlake
Motion was made to DENY Item 7A, Ordinance No. 480-752 (ZA18-0033), 1st Reading,
Zoning Change and Concept Plan for Hawkwood.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman
Approved: 6-0
Absent: Archer
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:45pm.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 2, 2018
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*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 16TH DAY OF OCTOBER, 2018.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Carol Ann Borges, TRMC
City Secretary