2018-10-16 CC AgendaUCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 16, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Updates by Ian MacLean
4. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding legal issues related to
signatory authority of non -disclosure agreements.
2. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment of City board and commission
members.
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 16, 2018
Page 2 of 6
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Financial Report (written)
2. 2018 Vector Control Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 2, 2018 regular City Council meeting.
B. Approve Resolution 18-044, adopting a legislative agenda for the 86th
Texas Legislative session.
C. Approve a contract with Pace Analytical for laboratory testing services to
comply with Federal and State Regulatory Requirements on a variety of
programs, including drinking water quality, in an amount not to exceed
$100,000.
D. Approve an engineering services agreement with Freese and Nichols, Inc.
for the design of drainage facilities on Florence Road and Sutton Place in
an amount not to exceed $120,000.
E. Approve Change Order No. 2 with NG Painting, LP for the installation of
diffuser structures, floor repairs and painting for the Pearson 5 MG Ground
Storage Tank #1 and the T.W. King 5 MG Ground Storage Tank in an
amount not to exceed $90,000.
F. Approve Southlake Parks Development Corporation Matching Funds
request from Southlake Girls Softball Association for soft -toss hitting
stations at Bob Jones Park.
G. Approve Southlake Parks Development Corporation Matching Funds
request from Dragon Youth Baseball for installation of synthetic turf on
Field 9 at Bicentennial Park.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 16, 2018
Page 3 of 6
H. Approve Revised Community Event Participation Policy.
Ordinance No. 1203, 1st Reading, Adopting the 2019 Standards of Care
for the recreation programs for elementary school age children operated
by the Community Services Department.
J. Approve annual purchasing agreement with Ed's Electric Service through
an interlocal agreement with the City of Grand Prairie for electrical
services.
K. Approve Facilities Utilization Agreement with Dragon Youth Football
Association.
L. Approve Facilities Utilization Agreement with Grapevine Southlake Soccer
Association.
M. Approve personal services contract between the City of Southlake and
J.K. Designs, Inc., doing business as the National Sculptors' Guild and
artist Jane DeDecker for sculpture services in an amount not to exceed
$150,000.
N. TABLE Ordinance No. 480-753 (ZA18-0032), 1st Reading, Zoning
Change and Development Plan for Oxford Place on property described as
Tract 1 B, Thomas Mahan Survey, Abstract No. 1049, Southlake, Tarrant
County, Texas, and located at 1749 E. Highland St., Southlake, Texas.
Current Zoning: "AG" Agricultural District. Proposed Zoning: "R-PUD"
Residential Planned Unit Development District. SPIN Neighborhood #4.
(The applicant has requested to table this item to the November 6, 2018
City Council meeting. If approved at 1st Reading, the public hearing will be
held on December 4, 2018.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
A. Girl Scouts of Texas Oklahoma Plains, Ken Anderson
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 16, 2018
Page 4 of 6
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Resolution No. 18-034, Appointing members to various positions on the
Community Engagement Committee Board, Community Enhancement
Development Corporation Board, Crime Control & Prevention District
Board, Library Board, Metroport Teen Court Board, Senior Advisory
Commission Board, and Southlake Arts Council Board.
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 12, 2018, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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Carol Ann Borges, TR C
City Secretary
If you plan to attend this public meeting and have��'q,i ity t requires special
needs, please advise the City Secretary's Office 48 hour`°�t�tl`ance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 16, 2018
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 16, 2018
Page 6 of 6
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork