2018-09-10 PB MinutesCITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: SEPTEMBER 10, 2018
LOCATION: The Marq Southlake Legends Hall, Room Legacy III, Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chair Frances Scharli, Secretary Lori Palmer; and Board Members Chad Bedwell, Mitch
Hill, Paul Venesky
PARKS AND RECREATION BOARD MEMBERS ABSENT: Kevin Craddock
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham
WORK SESSION
1. PARKS & RECREATION BOARD TOUR OF CHAMPIONS CLUB
Director of Community Services Chris Tribble and Deputy Director Kate Meacham
guided Park Board members on a tour of Champions Club.
REGULAR AGENDA
2. CALL TO ORDER
Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to
order at 7:00 p.m.
3. CONSENT AGENDA
3A. APPROVE MINUTES FROM THE JOINT SOUTHLAKE PARKS DEVELOPMENT
CORPORATION AND PARKS AND RECREATION BOARD MEETING HELD
AUGUST 9, 2019
There were no corrections to the minutes.
3B. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD
MEETING HELD AUGUS 9, 2018
There were no corrections to the minutes.
3C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
There were no board member absences to excuse.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 10, 2018 Parks Board Meeting
Page 2 of 5
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
A motion was made to approve the Consent items as presented.
Motion:
Scharli
Second:
Bedwell
Ayes:
Bedwell, Hill, Palmer, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
4. PUBLIC FORUM
Chairman Tina Wasserman opened public forum at 7:08 p.m. There being no one to
speak, Chairman Wasserman closed public forum.
Agenda Items 5C and 5D were taken out of the regular agenda sequence and considered
next. See items below for information.
5. CONSIDER
5A. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION FOR SOFT -TOSS HITTING STATIONS AT BOB
JONES PARK
Director of Community Services Chris Tribble presented the request for SPDC matching
funds in the amount of $37,500 (half of total project cost of $75,000) from Southlake
Girls Softball Association for soft -toss hitting stations at Bob Jones Park and answered
questions from the Board.
Greg Zenoble, 1026 Alamo Drive, Southlake, SGSA president, spoke in support of the
matching funds request by SGSA, and suggested possible locations for the practice
stations.
The Board discussed the request and was in favor of the concept of the project. The
exact number of stations, placement, spacing and size of the stations to be determined
by staff and SGSA as the project develops.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 10, 2018 Parks Board Meeting
Page 3 of 5
APPROVED
A motion was made to recommend approval of the SPDC Matching Funds request from
Southlake Girls Softball Association for soft -toss hitting stations at Bob Jones Park as
presented.
Motion:
Scharli
Second:
Bedwell
Ayes:
Bedwell, Hill, Palmer, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
5B. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM DRAGON
YOUTH BASEBALL FOR TURF IMPROVEMENTS TO FIELD 9 AT BICENTENNIAL
PARK
Director of Community Services Chris Tribble presented the request for SPDC matching
funds in the amount of $75,000 (half of total project cost of $150,000) from Dragon
Youth Baseball for turf improvements to Field 9 at Bicentennial Park and answered
questions from the Board. Park Board discussed the request.
APPROVED
A motion was made to recommend approval of the SPDC Matching Funds request from
Dragon Youth Baseball for turf improvements to Field 9 at Bicentennial Park as
presented.
Motion:
Scharli
Second:
Hill
Ayes:
Bedwell, Hill, Palmer, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
5C. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH FOOTBALL ASSOCIATION
Director of Community Services Chris Tribble provided a presentation for Items 5C and
5D and answered questions.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 10, 2018 Parks Board Meeting
Page 4 of 5
APPROVED
A motion was made to recommend approval of the Facilities Utilization Agreement with
Dragon Youth Football Association for a two year term, January 1, 2019-December 31,
2020, as presented.
Motion:
Scharli
Second:
Palmer
Ayes:
Bedwell, Hill, Palmer, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
5D. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
GRAPEVINE SOUTHLAKE SOCCER ASSOCIATION
David Strany, III Sam Bass Ridge Road, Southlake, GSSA representative,
complemented the Southlake park maintenance crew for their work on the fields and for
providing an outstanding experience for GSSA.
APPROVED
A motion was made to recommend approval of the Facilities Utilization Agreement with
Grapevine Southlake Soccer Association for a two year term, January 1, 2019-
December 31, 2020, as presented.
Motion:
Scharli
Second:
Venesky
Ayes:
Bedwell, Hill, Palmer, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
5E. APPOINT ONE PARKS & RECREATION MEMBER TO THE CARILLON PARC
PROJECT STEERING COMMITTEE
Director of Community Services Chris Tribble presented Item 5E and asked for a
volunteer to serve on the Carillon Parc Project Steering Committee. Park Board
members Lori Palmer and Frances Scharli were interested in serving on the Committee
and may tag -team the meetings if needed.
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 10, 2018 Parks Board Meeting
Page 5 of 5
An agenda item will be placed on Park Board meeting agendas to allow Park Board
Representative Lori Palmer and staff liaison Chris Tribble to provide updates on the
Carillon project as needed.
APPROVED
A motion was made to appoint Park Secretary Lori Palmer to serve as the Park Board
representative on the Carillon Parc Project Steering Committee.
Motion:
Scharli
Second:
Venesky
Ayes:
Bedwell, Hill, Palmer, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
6. DISCUSSION
6A. PARKS & RECREATION UPDATE
Director of Community Services Chris Tribble presented the Parks & Recreation update
on upcoming events and on Champion Club memberships sales to -date.
A tour of park facilities will be provided Board members on Monday, September 24, 9-
11:30 a.m.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:43 p.m.
Motion:
Scharli
Second:
Bedwell
Second:
Hill
Ayes:
Bedwell, Hill, Palmer, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Mntinn r:arried_
Tina Wasserman, Chairman
Parks & Recreation Board
<idble,rirector
Community Services Dept.
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork