Item 4N MemoM E M O R A N D U M
(October 2, 2018)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject:Consider for funding the renewal of a professional consultant
agreement with Jerry Hodge and Associates for project
management services for the SH114 Improvements Project in an
amount not to exceed $120,000.
Action
Requested: Consider for funding the renewal of a professional consultant
agreement with Jerry Hodge and Associates for project
management services for the SH114 Improvements Project in an
amount not to exceed $120,000.
Background
Information: The completion of the expansion of SH 114 in 2004 did not include
the construction of frontage roads between Dove Road and
Kirkwood Boulevard. Currently, westbound drivers who proceed on
the frontage road from the Dove Road and SH 114 intersection
must re-enter the highway before being allowed to exit again at
Kirkwood Boulevard.
Regional growth in recent years has increased usage of SH 114 as
a key east-west connector. The lack of a frontage road along this
portion of SH 114 represents a critical missing element of mobility
infrastructure in the City of Southlake.
The City first contracted with Mr. Jerry Hodge of Hodge and
Associates in 2016. His contract has been subsequently renewed
the past 2 years. Mr. Hodge has been the project team leader of
the frontage roads on SH 114 between Dove Road and Kirkwood
Boulevard as well as the recently completed intersection
improvements at SH 114 and Kirkwood Boulevard and SH 114 and
Dove Road.
Since that time, in his role as project team leader, Mr. Hodge has
met numerous times with three major groups: 1.) Project Engineers
(Kimley-Horn); 2.) Stakeholders and property owners on both the
west and eastbound sides of SH 114; and 3.) the Area and District
offices of TxDOT. Through these meetings and with Mr. Hodge’s
oversight, the following project milestones have been met:
x Worked with the County Commissioner to allocate $250,000 of
County funds for the SH 114/Kirkwood/Solana intersection
improvements.
x Saved over $50,000 by having TxDOT waive review and
inspection fees on signal and intersection improvements.
x Participated in the Design Concept Conference with TxDOT.
This is the initial meeting that generated the Design Summary
report, which is a working document and updated throughout
the life of the project.
x Completed development of a concept schematic and preliminary
budget estimates.
x Oversaw the development of design schematic. This is the first
step toward full engineering design.
x TxDOT and NCTCOG engagement: Mr. Hodge confirmed that
TxDOT will waive all TxDOT related fees for inspection and
management for the westbound frontage road project. Also,
TxDOT committed to funding all related costs for the
environmental assessment. TxDOT has also agreed to allow
construction on the westbound portion of the road without
concurrent construction on the eastbound side. This means that
Southlake will be able to move forward with construction without
needing to secure funding and commitment from the entities on
the eastbound side of the highway.
Discussions have also been held with the North Central Texas
Council of Governments to ensure placement of the project on
the TIP, which allows the project to receive state and federal
funds.
x Topographic survey, aerial mapping and utility survey (SUE
Level C and D) were completed.
x Kimley-Horn evaluated the ultimate intersection improvements
at SH 114 and Dove and SH 114 and Kirkwood. These ultimate
intersection improvements will be incorporated into the design
schematic.
Mr. Hodge’s contract expires on September 30, 2018 and staff is
recommending renewal to ensure continued oversight and
facilitation of this important project. The proposed contract
stipulates a 12-month term with $9,000 payable on a monthly basis
up to contract letting. After letting and during construction, the
proposed contract stipulates an increase of $1,000 per month.
Staff anticipates that with the completion of this contract term, the
following project milestones will be met:
x Obtainment of temporary construction easements.
x Successful letting and contract award.
x Project management and oversight on behalf of the City of
Southlake and its interests.
The proposed contract renewal is attached and includes as Exhibit
A, the expected deliverables.
Financial
Considerations:The SH 114 Improvements Project was funded via the FY 2019
CEDC and General Fund Capital Budgets in the amounts of
$1,000,000 and $2,500,000 respectively. Funding for this contract
would be paid out of that project fund.
Strategic Link: The SH 114 Improvements Project links to the City’s strategy map
relative to the focus areas of Infrastructure and Mobility. The
specific corporate objectives that are met by this construction
project are to (C2) Provide travel and convenience within the City
and region and (CBO2) Enhance mobility through aggressive traffic
management initiatives and capital project implementation.
Citizen Input/
Board Review: There was considerable citizen input in support of this project
during the public hearings that were held for the TD Ameritrade site
plan.
Legal Review: The proposed agreement is a standard agreement that the City
Attorney has reviewed and approved.
Alternatives:The Council may approve the professional consultant agreement or
deny it.
Supporting
Documents: Jerry Hodge Bio
Agreement with Hodge and Associates
Staff
Recommendation:Approve funding the renewal of a professional consultant
agreement with Jerry Hodge and Associates for project
management services for the SH114 Improvements Project in an
amount not to exceed $120,000.
Staff Contact:Rob Cohen, Director of Public Works
Kyle D. Hogue, P.E., Deputy Director/City Engineer
Jerry Hodge Bio
Jerry Hodge held the position of Public Works Director in several Texas cities for
over 35 years. He was twice awarded the Top Public Works official in the State of
Texas by the Texas Public Works Association. His last Director’s position was with the
City of Grapevine where he worked for over 20 years. In that capacity his
responsibilities included engineering, building maintenance, transportation, and
drainage, outside operations, water and sewer. His responsibilities also included
management of planning, development and construction of all major construction
projects. He was responsible for preparing the request for highway funding from both
the Texas Department of Transportation and North Central Texas Council of
Governments (NTCOG), and managed both highway and city project.
He retired from the City of Grapevine in 2006 but remains their representative on
their transportation projects. Projects he has managed and obtained funding for since
his retirement include, FM2499 ($98m), Section 13 of SH121 North ($110m), SH 121
South ($61m), Hwy 26 ($14m), and the DFW Connector ($1.1B)
For the past ten years Jerry Hodge & Associates has been in the transportation
and access management business. We represent both cities and major developers in
the Metroplex with access management, right of way acquisition, construction of
roadways, and water and sewer. Hodge & Associates has performed consulting work
within the City of Southlake on the Texas Turn around at SH114 and Carroll Boulevard.
On that project we worked with a group of area stakeholders, obtained funding from the
local entities and received matching funds of $1M from NCTCOG (Project total was
$2.4M), and then managed the construction through completion. We managed the
design for the Brumlow Road project. Mr. Hodge was part of the Tarrant County Bond
Task Force. Hodge & Associates works with The North Central Texas Council of
Governments and The Texas Department of Transportation on several projects.