Item 4K MemoM E M O R A N D U M
October 2, 2018
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4K Approve Replacement Police Motorcycle Equipment from Cap
Fleet Upfitters in the amount of $40,140
Action
Requested: Approve purchase of replacement police motorcycle equipment from
Cap Fleet Upfitters in the amount of $40,140
Background
Information: Per the Southlake Vehicle Replacement Policy the vehicles are
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing a BuyBoard
cooperative purchasing contract.
Department Equipment Cost
Police Services Motorcycle Equipment $40,140
TOTAL $40,140
The City’s Vehicle Replacement Committee in June 2018 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2018 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old equipment. This will lead to increased Police
motorcycle maintenance cost.
Supporting
Documents: BuyBoard Pricing Worksheets.
Staff
Recommendation: Approve the purchase of this replacement motorcycle equipment from
CAP Fleet Upfitters.
Quote
Date
Quote #
09/13/2018
CAPQ42601CAP Fleet Upfitters, LLC
5615 SW HK Dodgen Loop
Temple, TX 76502
Phone: 254-773-1959
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
SOUTHLAKE PARTS ONLY
Email :
Salesperson:Year :
jrainwater@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Jon Rainwater
Part #Qty Description Unit Price Total
M4B6R 5 MOTORCYCLE BOX 6-M4 RIGHT OPEN
NOTES: ALL LIGHTS TO BE R/B
$ 1,949.92 $ 9,749.60
MBADPT14 5 MB4/6 ADAPTER PLATE 14 HARLEY $ 62.16 $ 310.80
M4BSEP 5 M4B OPTIONAL SEPARATION PLATE $ 81.20 $ 406.00
M4B6CHRG 5 M4B SERIES BATTERY CHARGER $ 223.44 $ 1,117.20
UB-12180 5 Auxiliary Battery $ 59.99 $ 299.95
NP3BB 10 NANO-3 PIONEER BAIL MT 12V BLK $ 116.48 $ 1,164.80
Misc.5 BILET FOOT PEG MOUNT $ 50.00 $ 250.00
P32F2RB 5 PAR32 DRIVE/WARN FAIRING LT RB $ 335.44 $ 1,677.20
TIONHDRS 10 T-ION REAR SADDLE BAG MNT KIT $ 19.60 $ 196.00
TLI2J 10 ION T-SERIES LINEAR DUO R/B $ 87.92 $ 879.20
LINV2R 5 LINZ V-SERIES LIGHT RED $ 131.60 $ 658.00
LINV2B 5 LINZ V-SERIES LIGHT BLUE $ 131.60 $ 658.00
LINV2C 10 LINZ V-SERIES LIGHT WHITE $ 131.60 $ 1,316.00
RBKTHD8 10 LINZ 90 & 45 DEG FORK MOUNT $ 28.00 $ 280.00
IONHD1R 5 ION UNDER RADIO BOX MT RIGHT $ 14.00 $ 70.00
IONHD1L 5 ION UNDER RADIO BOX MT LEFT $ 14.00 $ 70.00
IONSV3R 10 ION V-SERIES SURFACE MT RED $ 151.76 $ 1,517.60
TCRBHD1 10 TRACER MOUNT KIT H-D SADDLEBAG $ 12.00 $ 120.00
TCRHT1 10 TRACER TRIO 1-LAMP HOUSING $ 260.42 $ 2,604.20
M2KTHD1 5 M2 LICENSE PLATE MT BRACKET $ 22.00 $ 110.00
M2J 10 M2 LED FLASHER BLUE/RED $ 100.24 $ 1,002.40
TLI2KX 5 ION T-SERIES LINEAR DUO RA SMK $ 94.00 $ 470.00
TLI2MX 5 ION T-SERIES LINEAR DUO BA SMK $ 94.00 $ 470.00
TLMI2J 10 WHELEN ION MINI T-SERIES LINEAR DUO R/B $ 72.50 $ 725.00
TLMIR 5 MINI ION T-SERIES RED $ 72.50 $ 362.50
XTXD609B 10 DIRECTIONAL VERTEX LT BLU/SMK $ 82.00 $ 820.00
VTXFB 10 VERTEX SURFACE MT FLANGE BLACK $ 5.00 $ 50.00
SLFLASH 5 SMART-LOGIC FLASHER $ 139.44 $ 697.20
TLI2D 15 ION T-SERIES LINEAR DUO R/W $ 87.92 $ 1,318.80
TLI2E 15 ION T-SERIES LINEAR DUO B/W $ 87.92 $ 1,318.80
11-488359-000 5 Windshield Array Housing Electra Glide $ 135.00 $ 675.00
13-062C40-16J 50 SCREW GROMMET, #6/#8 $ 0.65 $ 32.50
15-061416-100 50 Array Screws $ 0.45 $ 22.50
38-0226449-00 10 Array Gasket $ 14.00 $ 140.00
14-130216-120 5 Array Screw $ 0.75 $ 3.75
WWW.CAPFLEETUPFITTERS.COM
Page 1
Quote
Date
Quote #
09/13/2018
CAPQ42601CAP Fleet Upfitters, LLC
5615 SW HK Dodgen Loop
Temple, TX 76502
Phone: 254-773-1959
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
SOUTHLAKE PARTS ONLY
Email :
Salesperson:Year :
jrainwater@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Jon Rainwater
Part #Qty Description Unit Price Total
14-130216-400 5 Array Screw $ 1.25 $ 6.25
HAMB-006 5 HAMMER SIREN UNIVERSAL BRACKET $ 35.00 $ 175.00
S-3017 5 Hammer Siren $ 199.00 $ 995.00
794-AH 5 OPTICOM, LED, MODEL 794AH $ 1,450.00 $ 7,250.00
SHIP 1 SHIPPING & HANDLING $ 150.00 $ 150.00
Misc.1 BUYBOARD #521-16 $ 0.00 $ 0.00
WWW.CAPFLEETUPFITTERS.COM
Page 2
$ 40,139.25Subtotal
This quote is good for 30 days from date of quote.
I hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters, together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material for
such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason; that CAP Fleet
Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install; that CAP Fleet Upfitters shall not be responsible
for loss or damage to the above vehicle, or articles left therein; in case of fire, theft, any Act of God, or other cause beyond CAP Fleet Upfitters control; that CAP Fleet Upfitters
employees may operate the above vehicle on streets, highways, or elsewhere for the purpose of testing and/or inspecting such vehicle.
Tax $ 0.00
Grand $ 40,139.25
QUOTES ARE GOOD FOR 30 DAYS.
PLEASE SIGN BELOW IF ALL ITEMS & QUANTITIES ARE APPROVED.
X
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Additional Resources
Vendor Name:Cap Fleet Upfitters
Address:4715 S General Bruce Dr.
Temple, TX 76502
Phone Number:(254) 773-1959
Email:sales@capfleetupfitters.com
Website:http://www.capfleetupfitters.com
Federal ID:47-2969143
Contact:Jason Beaver
Accepts RFQs:Yes
Minority Owned:No
Women Owned:No
Service-Disabled Veteran Owned:No
EDGAR Forms Received:Yes
No Israel Boycott Certificate:No
No Excluded Foreign Terrorist Orgs:No
Contract Name:Public Safety and Firehouse Supplies and Equipment
Contract#:524-17
Effective Date:04/01/2017
Expiration Date:03/31/2020
Payment Terms:Net 30 days
Delivery Days:60
Shipping Terms:Pre-paid and added to invoice
Freight Terms:FOB Destination
Ship Via:Common Carrier
Region Served:All Texas Regions
States Served:All States
Additional Info:EDGAR Vendor Certification Form (relating to 2 CFR Part 200 & Appendix II)
Vendor response document, and can be found in the Vendor Proposal File lin
page.
Quote Reference Number:524-17
Return Policy:30 day return policy, contact for RMA number
Additional Dealers:Cap Fleet Upfitters, Houston TX
Contract Documents
EDGAR Notice:Click to view EDGAR Notice
Proposal Documents:Click to view BuyBoard Proposal Documents
Regulatory Notice:Click to view Bonding Regulatory Notice
Proposal Files:Click to view Vendor Proposal Files Documents
Renewal Notice/Letter:Click to view Vendor Renewal Notice/Letter Documents
Vendor Contract Information
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