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Item 4K MemoM E M O R A N D U M October 2, 2018 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4K Approve Replacement Police Motorcycle Equipment from Cap Fleet Upfitters in the amount of $40,140 Action Requested: Approve purchase of replacement police motorcycle equipment from Cap Fleet Upfitters in the amount of $40,140 Background Information: Per the Southlake Vehicle Replacement Policy the vehicles are scheduled for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing a BuyBoard cooperative purchasing contract. Department Equipment Cost Police Services Motorcycle Equipment $40,140 TOTAL $40,140 The City’s Vehicle Replacement Committee in June 2018 reviewed and discussed vehicles scheduled for replacement per the Policy and to review available options. The committee evaluated individual vehicle condition, repair history, age, mileage and usage before recommending replacement. Financial Considerations: The request will be funded through the FY 2018 Vehicle Replacement Fund. Strategic Link: C1 – Achieve the highest standards of safety and security. B2 – Collaborate with select partners to implement service solutions. F2 – Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old equipment. This will lead to increased Police motorcycle maintenance cost. Supporting Documents: BuyBoard Pricing Worksheets. Staff Recommendation: Approve the purchase of this replacement motorcycle equipment from CAP Fleet Upfitters. Quote Date Quote # 09/13/2018 CAPQ42601CAP Fleet Upfitters, LLC 5615 SW HK Dodgen Loop Temple, TX 76502 Phone: 254-773-1959 Ship to: SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 Make : Model :VIN : SOUTHLAKE PARTS ONLY Email : Salesperson:Year : jrainwater@capfleetupfitters.com Name / Address SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 End User: Jon Rainwater Part #Qty Description Unit Price Total M4B6R 5 MOTORCYCLE BOX 6-M4 RIGHT OPEN NOTES: ALL LIGHTS TO BE R/B $ 1,949.92 $ 9,749.60 MBADPT14 5 MB4/6 ADAPTER PLATE 14 HARLEY $ 62.16 $ 310.80 M4BSEP 5 M4B OPTIONAL SEPARATION PLATE $ 81.20 $ 406.00 M4B6CHRG 5 M4B SERIES BATTERY CHARGER $ 223.44 $ 1,117.20 UB-12180 5 Auxiliary Battery $ 59.99 $ 299.95 NP3BB 10 NANO-3 PIONEER BAIL MT 12V BLK $ 116.48 $ 1,164.80 Misc.5 BILET FOOT PEG MOUNT $ 50.00 $ 250.00 P32F2RB 5 PAR32 DRIVE/WARN FAIRING LT RB $ 335.44 $ 1,677.20 TIONHDRS 10 T-ION REAR SADDLE BAG MNT KIT $ 19.60 $ 196.00 TLI2J 10 ION T-SERIES LINEAR DUO R/B $ 87.92 $ 879.20 LINV2R 5 LINZ V-SERIES LIGHT RED $ 131.60 $ 658.00 LINV2B 5 LINZ V-SERIES LIGHT BLUE $ 131.60 $ 658.00 LINV2C 10 LINZ V-SERIES LIGHT WHITE $ 131.60 $ 1,316.00 RBKTHD8 10 LINZ 90 & 45 DEG FORK MOUNT $ 28.00 $ 280.00 IONHD1R 5 ION UNDER RADIO BOX MT RIGHT $ 14.00 $ 70.00 IONHD1L 5 ION UNDER RADIO BOX MT LEFT $ 14.00 $ 70.00 IONSV3R 10 ION V-SERIES SURFACE MT RED $ 151.76 $ 1,517.60 TCRBHD1 10 TRACER MOUNT KIT H-D SADDLEBAG $ 12.00 $ 120.00 TCRHT1 10 TRACER TRIO 1-LAMP HOUSING $ 260.42 $ 2,604.20 M2KTHD1 5 M2 LICENSE PLATE MT BRACKET $ 22.00 $ 110.00 M2J 10 M2 LED FLASHER BLUE/RED $ 100.24 $ 1,002.40 TLI2KX 5 ION T-SERIES LINEAR DUO RA SMK $ 94.00 $ 470.00 TLI2MX 5 ION T-SERIES LINEAR DUO BA SMK $ 94.00 $ 470.00 TLMI2J 10 WHELEN ION MINI T-SERIES LINEAR DUO R/B $ 72.50 $ 725.00 TLMIR 5 MINI ION T-SERIES RED $ 72.50 $ 362.50 XTXD609B 10 DIRECTIONAL VERTEX LT BLU/SMK $ 82.00 $ 820.00 VTXFB 10 VERTEX SURFACE MT FLANGE BLACK $ 5.00 $ 50.00 SLFLASH 5 SMART-LOGIC FLASHER $ 139.44 $ 697.20 TLI2D 15 ION T-SERIES LINEAR DUO R/W $ 87.92 $ 1,318.80 TLI2E 15 ION T-SERIES LINEAR DUO B/W $ 87.92 $ 1,318.80 11-488359-000 5 Windshield Array Housing Electra Glide $ 135.00 $ 675.00 13-062C40-16J 50 SCREW GROMMET, #6/#8 $ 0.65 $ 32.50 15-061416-100 50 Array Screws $ 0.45 $ 22.50 38-0226449-00 10 Array Gasket $ 14.00 $ 140.00 14-130216-120 5 Array Screw $ 0.75 $ 3.75 WWW.CAPFLEETUPFITTERS.COM Page 1 Quote Date Quote # 09/13/2018 CAPQ42601CAP Fleet Upfitters, LLC 5615 SW HK Dodgen Loop Temple, TX 76502 Phone: 254-773-1959 Ship to: SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 Make : Model :VIN : SOUTHLAKE PARTS ONLY Email : Salesperson:Year : jrainwater@capfleetupfitters.com Name / Address SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 End User: Jon Rainwater Part #Qty Description Unit Price Total 14-130216-400 5 Array Screw $ 1.25 $ 6.25 HAMB-006 5 HAMMER SIREN UNIVERSAL BRACKET $ 35.00 $ 175.00 S-3017 5 Hammer Siren $ 199.00 $ 995.00 794-AH 5 OPTICOM, LED, MODEL 794AH $ 1,450.00 $ 7,250.00 SHIP 1 SHIPPING & HANDLING $ 150.00 $ 150.00 Misc.1 BUYBOARD #521-16 $ 0.00 $ 0.00 WWW.CAPFLEETUPFITTERS.COM Page 2 $ 40,139.25Subtotal This quote is good for 30 days from date of quote. I hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters, together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material for such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason; that CAP Fleet Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install; that CAP Fleet Upfitters shall not be responsible for loss or damage to the above vehicle, or articles left therein; in case of fire, theft, any Act of God, or other cause beyond CAP Fleet Upfitters control; that CAP Fleet Upfitters employees may operate the above vehicle on streets, highways, or elsewhere for the purpose of testing and/or inspecting such vehicle. Tax $ 0.00 Grand $ 40,139.25 QUOTES ARE GOOD FOR 30 DAYS. PLEASE SIGN BELOW IF ALL ITEMS & QUANTITIES ARE APPROVED. X 9/17/2018 Index https://app.buyboard.com/Search/Index?SearchTerm=&VendorId=3705&DiscountProductId=-1 1/1 Contact us 800.695.2919 Phone: 800.695.2919 Email: info@buyboard.com Welcome Tim [ Log Off ] Searches: Search by Vendor Browse Contracts Search: All Vendor Discounts Only Catalog Pricing Only Refine Your Search: Vendors Cap Fleet Upfitters[X] Price Range Show all prices Category None Selected Contract None selected Additional Resources Vendor Name:Cap Fleet Upfitters Address:4715 S General Bruce Dr. Temple, TX 76502 Phone Number:(254) 773-1959 Email:sales@capfleetupfitters.com Website:http://www.capfleetupfitters.com Federal ID:47-2969143 Contact:Jason Beaver Accepts RFQs:Yes Minority Owned:No Women Owned:No Service-Disabled Veteran Owned:No EDGAR Forms Received:Yes No Israel Boycott Certificate:No No Excluded Foreign Terrorist Orgs:No Contract Name:Public Safety and Firehouse Supplies and Equipment Contract#:524-17 Effective Date:04/01/2017 Expiration Date:03/31/2020 Payment Terms:Net 30 days Delivery Days:60 Shipping Terms:Pre-paid and added to invoice Freight Terms:FOB Destination Ship Via:Common Carrier Region Served:All Texas Regions States Served:All States Additional Info:EDGAR Vendor Certification Form (relating to 2 CFR Part 200 & Appendix II) Vendor response document, and can be found in the Vendor Proposal File lin page. Quote Reference Number:524-17 Return Policy:30 day return policy, contact for RMA number Additional Dealers:Cap Fleet Upfitters, Houston TX Contract Documents EDGAR Notice:Click to view EDGAR Notice Proposal Documents:Click to view BuyBoard Proposal Documents Regulatory Notice:Click to view Bonding Regulatory Notice Proposal Files:Click to view Vendor Proposal Files Documents Renewal Notice/Letter:Click to view Vendor Renewal Notice/Letter Documents Vendor Contract Information Back Administration RFQ Purchase Order Reports Shopping Cart Help