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Item 4J MemoM E M O R A N D U M October 2, 2018 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4J Approve Purchase of Replacement Trailer from Kirby Smith Machinery Inc., in the amount of $28,950 Action Requested: Approve purchase of replacement trailer from Kirby Smith Machinery Inc., in the amount of $28,950 Background Information: Per the Southlake Vehicle Replacement Policy the trailer is scheduled for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing a BuyBoard cooperative purchasing contract. Department Equipment Type Cost Public Works Water Flatbed Trailer $28,950 TOTAL $28,950 The City’s Vehicle Replacement Committee in June 2018 reviewed and discussed vehicles scheduled for replacement per the Policy and to review available options. The committee evaluated individual vehicle condition, repair history, age, mileage and usage before recommending replacement. Financial Considerations: The request will be funded through the FY 2019 Vehicle Replacement Fund. Strategic Link: C1 – Achieve the highest standards of safety and security. B2 – Collaborate with select partners to implement service solutions. F2 – Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old trailer. This will lead to increased maintenance cost. Supporting Documents: BuyBoard Pricing Worksheet. Staff Recommendation: Approve the purchase of this replacement trailer from Kirby Smith Machinery Inc. *Subject to all applicable taxes. 'This proposal is good for 60 days & subject to availability.'* www.kirby-smith.com | 888-861-0219 Oklahoma City * Tulsa * Dallas * Fort Worth * Abilene * Amarillo * Lubbock * Odessa * St. Louis * Kansas City 09/06//2018 Quote #: jmcdonnell-1416 Kyle Flanagan CITY OF SOUTHLAKE Attn Accounts Payable 1400 Main Street Southlake, TX 76092 Dear Kyle Flanagan: We are pleased to quote the following for your consideration: Trail-King TKT40LP 2018 model Factory Order. The following Factory and Dealer Options are included in the package: • All Standard Factory Options • 28' Overall deck (5' Tongue with 4' stationary and 24' tilt deck) • Manual lock • 1-1/2" Oak (raised) • 25k Single 2-speed • 6 Pair D-rings (2 stationary deck, 4 tilt deck) • 2 Axle H9700 Spring Suspension - Air Brakes 4S/2M • 6.75 x 17.5 8-hole steel disc wheel • No spare wheel • 215/75R17.5 (tire only) (per tire) • Trail King 2-part polyurethane paint. To be purchased through BuyBoard. Contract #516-16 Contract price is $27,083.00; less contract discount of 5% (-$1,355.00); Plus Freight and options of $3,222.00; New net selling price is $28,950.00. Price Complete: $28,950.00 We believe the equipment as quoted will exceed your expectations. On behalf of Kirby-Smith Machinery, Inc., thank you for the opportunity to quote Trail King machinery. Sincerely, JAMES MCDONNELL Governmental Territory Manager 817-378-0600 214-986-5857 jmcdonnell@kirby-smith.com 9/17/2018 Index https://app.buyboard.com/Search/Index?SearchTerm=&VendorId=2913&DiscountProductId=-1 1/1 Contact us 800.695.2919 Phone: 800.695.2919 Email: info@buyboard.com Welcome Tim [ Log Off ] Searches: Search by Vendor Browse Contracts Search: All Vendor Discounts Only Catalog Pricing Only Refine Your Search: Vendors Kirby-Smith Machinery, Inc.[X] Price Range Show all prices Category None Selected Contract None selected Additional Resources Vendor Name:Kirby-Smith Machinery, Inc. Address:8505 S. Central Expswy Dallas, TX 75241 Phone Number:(817) 475-6544 Email:sgieser@kirby-smith.com Website:http://www.kirby-smith.com Federal ID:73-1119892 Contact:Sol Gieser Accepts RFQs:Yes Minority Owned:No Women Owned:No Service-Disabled Veteran Owned:No EDGAR Forms Received:Yes No Israel Boycott Certificate:Yes No Excluded Foreign Terrorist Orgs:Yes Contract Name:Trailers Contract#:516-16 Effective Date:12/01/2016 Expiration Date:11/30/2019 Payment Terms:Net 30 days Delivery Days:14 Shipping Terms:Pre-paid and added to invoice Freight Terms:FOB Destination Ship Via:Common Carrier Region Served:All Texas Regions States Served:Kansas, Missouri, Oklahoma, Texas Additional Info:EDGAR Vendor Certification Form (relating to 2 CFR Part 200 & Appendix II) Vendor response document, and can be found in the Vendor Proposal File lin page. Quote Reference Number:2913 Return Policy:Units can be returned if unused and in the condition sold Additional Dealers:See Additional Dealers link for dealer list. Contract Documents EDGAR Notice:Click to view EDGAR Notice Proposal Documents:Click to view BuyBoard Proposal Documents Regulatory Notice:Click to view Bonding Regulatory Notice Construction Services Advisory:Click to view the Construction Related Goods and Services Advisory Proposal Files:Click to view Vendor Proposal Files Documents Renewal Notice/Letter:Click to view Vendor Renewal Notice/Letter Documents Additional Dealers/Distributors:Click to view Vendor Additional Dealers/Distributors Documents Vendor Contract Information Back Administration RFQ Purchase Order Reports Shopping Cart Help