Item 4J MemoM E M O R A N D U M
October 2, 2018
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4J Approve Purchase of Replacement Trailer from Kirby Smith
Machinery Inc., in the amount of $28,950
Action
Requested: Approve purchase of replacement trailer from Kirby Smith Machinery
Inc., in the amount of $28,950
Background
Information: Per the Southlake Vehicle Replacement Policy the trailer is
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing a BuyBoard
cooperative purchasing contract.
Department Equipment Type Cost
Public Works Water Flatbed Trailer $28,950
TOTAL $28,950
The City’s Vehicle Replacement Committee in June 2018 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2019 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old trailer. This will lead to increased
maintenance cost.
Supporting
Documents: BuyBoard Pricing Worksheet.
Staff
Recommendation: Approve the purchase of this replacement trailer from Kirby Smith
Machinery Inc.
*Subject to all applicable taxes. 'This proposal is good for 60 days & subject to availability.'*
www.kirby-smith.com | 888-861-0219
Oklahoma City * Tulsa * Dallas * Fort Worth * Abilene * Amarillo * Lubbock * Odessa * St. Louis * Kansas City
09/06//2018
Quote #: jmcdonnell-1416
Kyle Flanagan
CITY OF SOUTHLAKE
Attn Accounts Payable
1400 Main Street
Southlake, TX 76092
Dear Kyle Flanagan:
We are pleased to quote the following for your consideration:
Trail-King TKT40LP 2018 model Factory Order.
The following Factory and Dealer Options are included in the package:
• All Standard Factory Options
• 28' Overall deck (5' Tongue with 4' stationary and 24' tilt deck)
• Manual lock
• 1-1/2" Oak (raised)
• 25k Single 2-speed
• 6 Pair D-rings (2 stationary deck, 4 tilt deck)
• 2 Axle H9700 Spring Suspension - Air Brakes 4S/2M
• 6.75 x 17.5 8-hole steel disc wheel
• No spare wheel
• 215/75R17.5 (tire only) (per tire)
• Trail King 2-part polyurethane paint.
To be purchased through BuyBoard. Contract #516-16
Contract price is $27,083.00; less contract discount of 5% (-$1,355.00);
Plus Freight and options of $3,222.00; New net selling price is $28,950.00.
Price Complete: $28,950.00
We believe the equipment as quoted will exceed your expectations. On behalf of Kirby-Smith Machinery, Inc., thank you for the
opportunity to quote Trail King machinery.
Sincerely,
JAMES MCDONNELL
Governmental Territory Manager
817-378-0600
214-986-5857
jmcdonnell@kirby-smith.com
9/17/2018 Index
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Contact us 800.695.2919
Phone: 800.695.2919
Email:
info@buyboard.com
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Additional Resources
Vendor Name:Kirby-Smith Machinery, Inc.
Address:8505 S. Central Expswy
Dallas, TX 75241
Phone Number:(817) 475-6544
Email:sgieser@kirby-smith.com
Website:http://www.kirby-smith.com
Federal ID:73-1119892
Contact:Sol Gieser
Accepts RFQs:Yes
Minority Owned:No
Women Owned:No
Service-Disabled Veteran Owned:No
EDGAR Forms Received:Yes
No Israel Boycott Certificate:Yes
No Excluded Foreign Terrorist Orgs:Yes
Contract Name:Trailers
Contract#:516-16
Effective Date:12/01/2016
Expiration Date:11/30/2019
Payment Terms:Net 30 days
Delivery Days:14
Shipping Terms:Pre-paid and added to invoice
Freight Terms:FOB Destination
Ship Via:Common Carrier
Region Served:All Texas Regions
States Served:Kansas, Missouri, Oklahoma, Texas
Additional Info:EDGAR Vendor Certification Form (relating to 2 CFR Part 200 & Appendix II)
Vendor response document, and can be found in the Vendor Proposal File lin
page.
Quote Reference Number:2913
Return Policy:Units can be returned if unused and in the condition sold
Additional Dealers:See Additional Dealers link for dealer list.
Contract Documents
EDGAR Notice:Click to view EDGAR Notice
Proposal Documents:Click to view BuyBoard Proposal Documents
Regulatory Notice:Click to view Bonding Regulatory Notice
Construction Services Advisory:Click to view the Construction Related Goods and Services Advisory
Proposal Files:Click to view Vendor Proposal Files Documents
Renewal Notice/Letter:Click to view Vendor Renewal Notice/Letter Documents
Additional Dealers/Distributors:Click to view Vendor Additional Dealers/Distributors Documents
Vendor Contract Information
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