Item 4I MemoM E M O R A N D U M
October 2, 2018
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4I Approve Purchase of Replacement Hydro Excavator from
Houston Freightliner in the amount of $387,742
Action
Requested: Approve purchase of replacement hydro excavator from Houston
Freightliner in the amount of $387,742
Background
Information: Per the Southlake Vehicle Replacement Policy this vehicle is
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing a HGAC cooperative
purchasing contract.
Department Vehicle Type Cost
Public Works Water Hydro-Excavator $387,742
TOTAL $387,742
The City’s Vehicle Replacement Committee in June 2018 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2019 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance costs.
Supporting
Documents: HGAC Pricing Worksheets.
Staff
Recommendation: Approve the purchase of the replacement vehicle from Houston
Freightliner.
Contract
No.:HT06-18 Date
Prepared:9/7/2018
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:C3 Description:
89830
Cost Cost
1159 159
9884 299
2577
3188
680
617
1130
3230
308
471 323303
320
221 Subtotal B: 347546
Cost Cost
Subtotal C: 0
0%
1 437376 = Subtotal D: 437376
Subtotal E: 1500
Cost Cost
-50,000
-1134
Subtotal F: -51134
387742
Description
264" Wheelbase
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B).
Description Description
Basic High Back Air Driver Seat
RH Understep Aftertreatment w Vert Stack
Allison 4500 RDS Auto Trans
Stationary Grille
Subtotal From Additional Sheet(s):
LH 100 Gallon Fuel Tank
11R22.5 XDE Rear Tires
DA-F-20 20,000 LB Front Axle
G. Total Purchase Price (D+E+F): Delivery Date:
Subtotal From Additional Sheet(s):
Quantity Ordered:
F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
X Subtotal of A + B + C:
IH 7400 HYDRO X 9 Yard Trade in
Discount
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
2018 Freightliner 114SD TRA
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
817-748-8010 713-676-1603
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
City of Southlake
Tim Slifka
817-748-8312
tslifka@ci.southlake.tx.us
Houston Freightliner
Adam Neuse
713-580-8148
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
adam.neuse@strhouston.com
E. H-GAC Order Processing Charge (Amount Per Current Policy)
D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C)
Description
For this transaction the percentage is:
Haulmaxx 46,000 LB Rear Suspension
Description Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
HydroXCavation Body VACCON VXPD4212425/65R22.5 XZY Front Tires
20,000 LB Taberleaf Front Suspension
AM/FM Radio
DD13 450HP 1550 LB FT TQ
RT-46-160 46,000 LB Rear Axle
Authorized Vac-Con Service and Warranty Center: Date 5/9/2018
CLS Equipment Co., Inc. Number 71929R1
726 So. Sherman St. Type of Quote Xcavator
Richardson, TX 75081
972-479-1335 Office PO
HGAC CONTRACT
HT06-18
PRICING
Retail Purchaser City of Southlake, Texas
Mr. Tim Slifka
Ship To
City of Southlake, Texas Water Department
1400 Main Street Suite 440
Southlake, Texas 76092
817-748-8312
Comments
Training, Delivery and Support Included
Model Number - V VXPD4212LHE/1300 M H
Standard Equipment Includes:
Vacuum System (as specified by Model Number)
Cyclone Separator
Hydrostatic Blower Drive
Front Loading 10' Telescopic Boom with Pendant Control Station
270 Degree Rotating Boom
8" Vacuum Intake Hose
Aluminum Diamond Plate Storage Boxes & Cabinets
Cross Linked Polyethylene Water Capacities: 800, 1100 & 1300 gallons with 10 Year Warranty
Automatic Vacuum Breaker Shut Off
20 gpm/4000 psi Water System - Hydraulically Driven
100' retractable high-pressure hose reel, high-pressure digging wand
Corten Steel Debris Body with 5 Year Warranty
5" Butterfly Valve with 10' Layflat Hose
Debris tank Dumping: minimum 50 deg., hydraulic scissors lift - power up/power down
Low Pressure Hand Gun with Quick Connect at Pump with 25' of 1/2" Hose
Full Opening Rear Door / Hydraulic Door Locks / Hydraulic Door Grabber
Boom Tie Down with Front Mounted Joystick for Ease of Operation
Passenger Side Controls
Passenger Control Panel Cabinet Aluminum Diamond Plate (35" x 14" x 24")
Water Pump and Hose Reel Cabinet / Passenger Side Aluminum Diamond Plate (51" x 20" x 30")
Storage Box Behind Cab Aluminum Diamond Plate (16" x 42" x 96")
Single Axle Units: Drivers Side Storage Cabinet Aluminum Diamond Plate (51" x 24" x 24")
Tandem Axle Units: Drivers Side Storage Cabinet Aluminum Diamond Plate (51" x 44" x 24")
Tandem Axle Units with 180" CT: Storage Box Behind Cab Aluminum Diamond Plate (16" x 42" x 48")
2 Joystick Controls 1-Passenger Side Control Panel, 1-Front Bumper
Emergency Shut Off
Reflective Striping / Side & Chevrons
20.5' aluminum intake pipe(1-3', 1-5', 1-6', and 1-6.5' nozzle)
ICC lighting
DuPont Elite Polyurethane Paint
12 month standard warranty - see certificate for details
5# Fire Extinguisher
Set of Triangles
Included Options:
Model VXPD4212LHE/1300 (12 Cubic Yard / 1300 Gallons Water / 4500CFM@18’’ Vacuum
Blower
Blower Hydrostatic Drive
Boom 8' x 8" Rear Mounted Telescoping Power Flex Boom with Pendant Control Station
Water System 20 gpm/4000 psi Water System - Hydrostatic Drive
Auxiliary Engine Drive Engine
Water Pump GIANT
Other Included Items
Qty Description
1 Lazy Susan 5 Pipe Rack
1 1/4 Turn Drain Valve - Water Tanks Drain
1 Toolboxes to be Black Powder Coated
1 Debris Body "Power Flush" System, 8 jets
1 6" Knife Valve, Lower Rear Door Mounted with Cam-Lock (Drain hose NOT included)
1 Rear, Hydraulic Pump Off System, 400 gpm with 20' lay flat hose
1 A Flat Style Rear Door ilo Dome Style Door Including Hydraulic Opener will be Provided
1 Rear Splash Shield - Rear Flange Mounted
1 Air Purge System
1 Folding Pipe Rack (3), Tank Mtd, Curbside
1 (2) Roll out shelves for storage box behind cab
2 Mirror Mounted LED Beacon/Strobe Light with Limb Guard - Whelen L21HAP LED Beacon with Whelen BGH
Branch Guard
1 LED strobe with Limb Guard, Rear Debris Tank Mounted - Whelen L21HAP LED Beacon with Whelen BGH
Branch Guard
1 LED 4 Strobes - (2) front bumper / (2) rear bumper - Whelen 50A03ZCR - Amber
1 LED Arrow stick - Whelen TAM85 Traffic Advisor
1 Low Water Alarm with Light
1 Remote Control (Wireless): Boom, Vacuum Breaker, Throttle & Debris Body (includes Hi-Dump, if applicable).
Does not include remote cable pendant controls for boom or hi dump.
1 Back Up Alarm
1 50' Capacity Retractable Hand Gun Hose Reel
1 3' x 8" Aluminum Pipe Extension
1 4' x 8" Aluminum Pipe Extension
1 5' x 8" Aluminum Pipe Extension
5 8" Quick Clamp, spare, 680-0015
1 Rear Mounted Tow Hooks
1 Water Pump Remote Oil Drain
1 Water Cooler Rack
1 LED Boom Mounted Flood Lights with Limb Guard - Whelen NP6BB Worklight
1 LED Rear Mounted Flood Lights with Limb Guard - Whelen NP6BB Worklight
1 Paint Chassis Hood Flat Black
1 711-30904 Hydro. X Lance Assy. - Must Choose Hydro X. Package - 72" with quick disconnects, 1/2 schedule 80,
horizontal handle
1 LED Flood Light - Auxiliary Engine/Driver's Side Area - Whelen NP6BB Worklight
1 Traffic Camera With Color Monitor - MUST PICK CAMERA PLACEMENT
1 Rear Camera Placement
2 Rear Door Drain Valve Flush Out Connection
1 Cone Rack, Between Bogies, Tandem
2 Screen assembly over drain port in debris tank
1 Debris tank drain screen placement - Standard drain valve
1 Debris tank drain screen placement - Rear door pump off
1 LED Midbody Flood Lights with guards - Whelen NP6BB (Driverside and Curbside)
Truck Chassis Information
Pool Truck Chassis Model
2018 Freightliner 114SD 6x4 66000GVWR / Detroit DD13 450HP / Allison Auto 4500RDS .
Qty Description
1 Air seat, passenger
Machine Total $437,742.00
IH 7400 HYDRO X 9 Yard Single Axle Trade In Allowance <$50,000.00
>
Total $387,742.00
Offered by:_Jerry Sonnier __
Accepted by:______________________________