Item 4E MemoM E M O R A N D U M
October 2, 2018
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4E Approve Purchase of Replacement Vehicles from Silsbee Ford
in the amount of $571,930
Action
Requested: Approve the purchase of replacement vehicles from Silsbee Ford for
Public Works in the amount of $571,930.
Background
Information: Per the Southlake Vehicle Replacement Policy the vehicles are
scheduled or recommended for replacement. State of Texas and City
of Southlake bidding requirements have been met by utilizing
Goodbuy cooperative purchasing contracts.
Department Unit # Vehicle Type Cost
Unit # 719 2019 Ford F250 Pickup $49,860
Unit #’s 717, 726, 728 2019 Ford F550 $460,068
Unit # 803 2019 Ford F450 Pickup $62,002
TOTAL $571,930
The City’s Vehicle Replacement Committee in June 2018 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2019 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: Goodbuy Cooperative Pricing Worksheets.
Staff
Recommendation: Approve the purchase of these vehicles from Silsbee Ford.
Prepared by:
Phone:
Email:
Date:
A.5 22,532.00$
B. Factory Options
Code Bid Price Code Bid Price
W2B 5,460.00$ HIT 6,662.00$
Z1 -$
AS -$
99T 9,120.00$
X3H 390.00$
90L 1,125.00$ 525 235.00$
66S 165.00$
52B 270.00$ 213 -$
-$
43C 75.00$
23,502.00$
(569.00)$
C. Additional Options [not to exceed 25%] $=8.5 %
Bid Price Bid Price
150.00$ -$
325.00$
2,895.00$
350.00$
195.00$
3,915.00$
D. Floor Plan Interest (for in-stock and/or equipped vehicles): -$
E. Lot Insurance (for in-stock and/or equipped vehicles): -$
F. Contract Price Adjustment:(43.00)$
G. Additional Delivery Charge:299 miles 523.25$
H. Subtotal:49,860.25$
I. Quantity Ordered 1 x K = 49,860.25$
J. Trade in:-$
K.-$
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE 49,860.25$
GOODBUY Administrative Fee ($300 per purchase order)
REAR VIEW CAMERA
PER DES 07111801
CRUISE
TRAILER BRAKE CONTROLLER ELECTRONIC SHIFT ON THE FLY
UPFITTER SWITCHES UNIT 719
DISCOUNT
Options
Total of C. Unpublished Options:
WHELEN M7 AMBER/RED X2 REAR
WHELEN AMBER/BLUE LIGHTBAR TO SPEC
TINT WINDOWS
TUBULAR CAB STEPS
FORD F250 PICKUP
4 KEYS
POWER EQUIPMENT GROUP
110V/400W OUTLET
Options
Options
2019 FORD F250 CREW 4X4 8' BED
3.31 ELECTRONIC LOCKING AXLE
PRODUCT PRICING SUMMARY
A. Base Price:
GATE, 100 GAL TANK, TOOLBX, GPI
PUMP/NOZZLE, HOSE REEL W/ 50'
HOSE, 5LB FIRE EXT
Options
Bid Item:
EXTERIOR--WHITE
INTERIOR--GRAY VINYL 40/20/40
MAXON C2-60-1542TP38 1500# LIFT
GOODBUY 18-18 8F000 VEHICLES
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
CITY OF SOUTHLAKEEnd User:
Contact:
Email:rhyder.cowboyfleet@gmail.com
RICHARD HYDER
(409) 300-1385
September 10, 2018
TSLIFKA@CI.SOUTHLAKE.TX.US
TIM SLIFKA 817.748.8312
6.7L V8 DIESEL
Product Description:
Published Option Discount (5%)
Total of B. Published Options:
Prepared by:
Phone:
Email:
Date:
A.10.3 45,165.00$
B. Factory Options
Code Bid Price Code Bid Price
W4D 4,260.00$ HIT 6,662.00$
Z1 -$
AS -$
99T -$
X4L -$
90L 1,125.00$ 525 235.00$
66S 165.00$
52B -$ 213
-$
43C 75.00$
12,522.00$
(80.00)$
C. Additional Options [not to exceed 25%] $=6.8 %
Bid Price Bid Price
150.00$ -$
325.00$
2,895.00$
350.00$
195.00$
3,915.00$
D. Floor Plan Interest (for in-stock and/or equipped vehicles): -$
E. Lot Insurance (for in-stock and/or equipped vehicles): -$
F. Contract Price Adjustment:(43.00)$
G. Additional Delivery Charge:299 miles 523.25$
H. Subtotal:62,002.25$
I. Quantity Ordered 1 x K = 62,002.25$
J. Trade in:-$
K.-$
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE 62,002.25$
GOODBUY Administrative Fee ($300 per purchase order)
REAR VIEW CAMERA
PER DES 07111801
CRUISE
TRAILER BRAKE CONTROLLER ELECTRONIC SHIFT ON THE FLY
UPFITTER SWITCHES UNIT 803
DISCOUNT
Options
Total of C. Unpublished Options:
WHELEN M7 AMBER/RED X2 REAR
WHELEN AMBER/BLUE LIGHTBAR TO SPEC
TINT WINDOWS
TUBULAR CAB STEPS
FORD F450 PICKUP
4 KEYS
POWER EQUIPMENT GROUP
110V/400W OUTLET
Options
Options
2019 F450 CREW 4X4 8' BED
4.88 LIMITED SLIP AXLE
PRODUCT PRICING SUMMARY
A. Base Price:
GATE, 100 GAL TANK TOOLBX, GPI
PUMP/NOZZLE, HOSE REEL W/ 50'
HOSE, 5LB FIRE EXT
Options
Bid Item:
EXTERIOR--WHITE
INTERIOR--GRAY VINYL 40/20/40
MAXON C2-60-1542TP38 1500# LIFT
GOODBUY 18-18 8F000 VEHICLES
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
CITY OF SOUTHLAKEEnd User:
Contact:
Email:rhyder.cowboyfleet@gmail.com
RICHARD HYDER
(409) 300-1385
September 10, 2018
TSLIFKA@CI.SOUTHLAKE.TX.US
TIM SLIFKA 817.748.8312
6.7L V8 DIESEL
Product Description:
Published Option Discount (5%)
Total of B. Published Options:
Prepared by:
Phone:
Email:
Date:
A.10.6 32,260.00$
B. Factory Options
Code Bid Price Code Bid Price
W5H 6,830.00$ 213 185.00$
99T 9,010.00$ HIT 98,009.00$
Z1 -$
512 350.00$
90L 1,125.00$
52B 270.00$ 525 235.00$
67A -$
43C 75.00$
66S -$
X4N 360.00$
116,449.00$
(580.50)$
C. Additional Options [not to exceed 25%] $=2.6 %
Bid Price Bid Price
150.00$
195.00$
TUBULAR CAB STEPS 325.00$
WHELEN AMBER/BLUE LIGHTBAR TO SPEC 2,895.00$
WHELEN 700 LIGHTS AMBER/RED REAR X2 350.00$
3,915.00$
D. Floor Plan Interest (for in-stock and/or equipped vehicles):524.00$
E. Lot Insurance (for in-stock and/or equipped vehicles): 210.00$
F. Contract Price Adjustment:(45.00)$
G. Additional Delivery Charge:299 miles 523.25$
H. Subtotal:153,255.75$
I. Quantity Ordered 3 x K = 459,767.25$
J. Trade in:-$
K.300.00$
L. Total Purchase Price Including GOODBUY Fee 460,067.25$
TSLIFKA@CI.SOUTHLAKE.TX.US
4.10 LIMITED SLIP AXLE
Options
SPARE TIRE AND WHEEL
Product Description:
Published Option Discount (5%)
Options
Bid Item:
EXTERIOR WHITE
ELECTRONIC SHIFT ON THE FLY
Total of B. Published Options:
2019 FORD F550
GOODBUY 18-18 8F000 VEHICLES www.purchasing.esc2.net
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
CITY OF SOUTHLAKEEnd User:
Contact:
Email:
TIM SLIFKA 817.748.8312
rhyder.cowboyfleet@gmail.com
RICHARD HYDER
(409) 300-1385
Options
F550 CREW CAB 4X4 84"CA
POWER EQUIPMENT GROUP
PRODUCT PRICING SUMMARY
A. Base Price:
KNAPHEIDE 6132DLR-44K CRANE
BODY, STELLAR7651 HYDRAULIC
CRANE W/ HYDRAULIC OUTRIGGERS,
September 10, 2018
6.7L V8 DIESEL
DUAL ALTERNATORS Unit # 717, 726, 728
TINTED WINDOWS
MILLER ENPAK POWER UNIT
CRUISE
110V/400W OUTLET
TRAILER BRAKE CONTROLLER
Options
DISCOUNT
Total of C. Unpublished Options:
GOODBUY Administrative Fee ($300 per purchase order)
UPFITTER SWITCHES
4 KEYS
Contract Detail
Return
Contract Information
Title Vehicles:
Automobiles/Trucks/Sport Utility
Description
Contract Number 18-18 8F000
Type Goodbuy
Department
Bid 18-18 8F000 Addendum 2
Status Active
Web Site www.silsbeeford.com/
Deviation None
Catalogs/Services:No online catalog available, see
attachments for factory pricing
Comments:Ford Taurus, additional mfg.
options discounted 5% off MSRP,
delivery $1.75/mile (Ford Taurus
SE P2D) -- $21,584; Ford
Explorer, additional mfg. options
discounted 5% off MSRP,
delivery $1.75/mile (Ford
Explorer Base K7B) -- $26,424;
Ford Transit Cargo Van,
additional mfg. options
discounted 5% off MSRP,
delivery $1.75/mile (Ford Transit
T150 E1Z) -- $22,444; Ford
F250, additional mfg. options
discounted 5% off MSRP,
delivery $1.75/mile (Ford F250
F2A) -- $22,532; Ford F150,
additional mfg. options
discounted 5% off MSRP,
delivery $1.75/mile (Ford F150
F1C) -- $20,548; Compact
Sedan. 4-door, FWD, 2.0L I4
engine, 6-spd auto transmission,
Ford Focus, additional options
discounted 5% off MSRP,
delivery $1.75/mile (Ford Focus
P3F -- $16,618; Small Sedan.
4-door, FWD, 2.5L I4 engine,
6-spd auto transmission, Ford
Fusion P0G additional mfg.
options discounted 5% off MSRP,
delivery $1.75/mile -- $17,548;
Small Hybrid Sedan. 4-door,
FWD, 2.0L I4 Hybrid, CVT auto
transmission, Ford Fusion
Hybrid, additional options
discounted 5% off MSRP,
Active Contract Term
Description 18-18 8F000 Vehicles:
Automobiles/Trucks/Sport
Utility
Start Date 01/01/2018
End Date 12/31/2018
Notes
Page 1 of 3Goodbuy Purchasing Cooperative
5/25/2018https://goodbuy.ionwave.net/PublicContractDetail.aspx?ctid=1858&wid=1&t=ACTI