Item 4D MemoM E M O R A N D U M
October 2, 2018
To: Shana Yelverton
From: Sharen Jackson, Chief Financial Officer
Tim Slifka, Purchasing Manager
Subject: Item 4D Authorize Annual Fuel Purchases from Martin Eagle Oil for
City Vehicles and Equipment in an Amount Not to Exceed $351,500
Action
Requested: Approve annual City fuel purchases through a cooperative
purchasing agreement with National Intergovernmental
Purchasing Alliance (National IPA) and City of Fort Worth from
Martin Eagle Oil.
Background
Information: The City purchases fuel from Martin Eagle Oil utilizing a
cooperative purchasing agreement with National IPA and the City
of Fort Worth. This agreement is based on a nationally awarded
cooperative purchasing fuel contract. The contract provides the
City with the best overall pricing for fuel. The estimated fuel cost
for FY 2018 is approximately $263,000.
Fiscal Year Budgeted Actual
FY 2016 $404,717 $230,245
FY 2017 $377,482 $241,143
FY 2018 $351,500 $263,000 (est)
FY 2019 $351,500 N/A
Financial
Considerations: Maintain lowest available fuel cost for the City. Fuel purchases will
be funded through department budgets for FY 2019.
Strategic Link: B2 – Collaborate with select partners to implement service
solutions.
Citizen Input/
Board Review: None
Legal Review: Interlocal purchasing is allowed through Local Government Code
271.102. City Attorney’s have reviewed interlocal agreements.
Alternatives: Deny, City release local fuel bids for fuel or purchase fuel retail.
Supporting
Documents: Interlocal Agreements with National IPA and City of Fort Worth
Staff
Recommendation: Approve purchasing City fuel through National IPA and City of Fort
Worth national fuel contract from Martin Eagle Oil.