2018-10-02 SPDC MeetingCITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
October 2, 2018
4:30 p.m.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street, Southlake, Texas
REGULAR AGENDA:
Call to order
2. Consent
A. Approval of the minutes from the August 9, 2018, 2018 Joint Southlake
Parks Development Corporation and Park and Recreation Board meeting
3. Public Forum
(This is the Public's opportunity to address SPDC about non -agenda items. During
Public Forum, SPDC will not discuss, consider or take action on any items presented.
SPDC respectfully ask anyone speaking during Public Forum to limit remarks to three
minutes or less.)
4. Consider
A. Election of Officers for SPDC
B. Recommendation on SPDC Matching Funds Request from Southlake
Girls Softball Association for soft -toss hitting stations at Bob Jones Park
C. Recommendation on SPDC Matching Funds Request from Dragon Youth
Baseball for turf improvements to Field 9 at Bicentennial Park
5. Discussion
A. Sales Tax Report
B. SPDC Attendance Report
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, September 28, 2018, by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation Meeting
October 2, 2018
Page 2 of 2
40
Carol Ann Borges, RMC
City Secretary
If you plan to attend this public meeting and have a disabilityth Jgg � ial needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
9 CITY OF
SOUTHLAKE
>OUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
-w)CTOBER 2. 2018
LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake,
Texas
MEMBERS PRESENT: President Randy Williamson, Vice President John Huffman, and
members, Tamara McMillan, Shawn McCaskill, Shahid Shafi, and Tina Wasserman
ABSENT: Secretary Sherry Berman
STAFF PRESENT: Chief Financial Officer Sharen Jackson, Director of Community Services
Chris Tribble, and Deputy City Secretary Amy Shelley
REGULAR AGENDA:
1. CALL TO ORDER
President Randy Williamson called the meeting to order at 4:36pm.
CONSENT
`TA. APPROVAL OF THE MINUTES FROM THE AUGUST 9, 2018, 2018 JOINT
SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARK AND
RECREATION BOARD MEETING.
President Randy Williamson presented Item 2A, and there were no questions from the
board.
APPROVED
A motion was made to approve the minutes from the August 9, 2018, 2018 Joint
Southlake Parks Development Corporation and Park and Recreation Board meeting.
Motion:
Huffman
Second:
McMillan
Ayes:
Huffman, McCaskill, McMillan, Shafi, Wasserman, and Williamson
Approved:
6-0
Absent:
Berman
PUBLIC FORUM
Southlake Parks Development Corporation Meeting Minutes — October 2, 2018 Page 1 of 3
President Randy Williamson opened the public forum. There being no one wishing to
speak, President Randy Williamson closed the public forum.
CONSIDER
""9A. ELECTION OF OFFICERS FOR SPDC.
President Randy Williamson presented Item 4A, and there were no questions from the
board.
APPROVED
A motion was made to elect Randy Williamson as President; John Huffman as Vice
President; and Sherry Berman as Secretary.
Motion: Huffman
Second: Shafi
Ayes: Huffman, McCaskill, McMillan, Shafi, Wasserman, and Williamson
Approved: 6-0
Absent: Berman
4B. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION (SGSA) FOR SOFT -TOSS HITTING STATIONS
AT BOB JONES PARK.
Director of Community Services Chris Tribble, presented Item 4B and answered
questions from the Board, specifically about funding, cost estimates, location of hitting
stations, and construction materials (concrete/turf).
Brett Orr, representative with SGSA, stated in the event of project costs being lower
than estimated, a refund would be issued. He added there may be additional funding
requests made to add shade coverings.
APPROVED
A motion was made to approve the recommendation on SPDC matching funds request
from Southlake Girls Softball Association (SGSA) for soft -toss hitting stations at Bob
Jones Park, in an amount not to exceed $75,000.
Motion:
Huffman
Second:
Shafi
Ayes:
Huffman, McCaskill, McMillan, Shafi, Wasserman, and Williamson
Approved:
6-0
Absent:
Berman
Southlake Parks Development Corporation Meeting Minutes — October 2, 2018 Page 2 of 3
4C. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM DRAGON
YOUTH BASEBALL (DYB) FOR TURF IMPROVEMENTS TO FIELD 9 AT
BICENTENNIAL PARK.
Director of Community Services Chris Tribble, presented Item 4C and answered
questions from the Board, specifically about funding, cost estimates, and the benefits of
using artificial turf.
APPROVED
A motion was made to approve the recommendation on SPDC matching funds request
from Dragon Youth Baseball (DYB) for turf improvements to Field 9 at Bicentennial
Park, in an amount not to exceed $75,000.
Motion: Huffman
Second: Shafi
Ayes: Huffman, McCaskill, McMillan, Shafi, Wasserman, and Williamson
Approved: 6-0
Absent: Berman
5. DISCUSSION
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report,
and no action was required.
"`3'fa. SPDC ATTENDANCE REPORT
No discussion; no action required.
6. ADJOURNMENT
Meeting was adjourned by President Randy Williamson at 5:01 pm.
MINUTES APPROVED ON THIS, THE DAY OF /-L4 2019.
I
Randy Williamson, President
Southlake Parks Development Corporation
AT C6
.` ''F
Amy Sh I , Deputy ty Secretary x _
Southlake Parks Development Corporation Liaison, v1 0
•--
Southlake Parks Development Corporation Meeting Minutes — October 2, 2S,8 „...••' ��`� Page 3 of 3