2018-10-02 CC AgendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 2, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Recognize First Responders and other employees for outstanding performance
during recent storms.
4. Southlake Business Spotlight — Methodist Southlake Hospital
5. Discuss Carillon Parc public spaces.
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding legal issues related to
the sales guidelines and the utilization of signage for advertising
purposes associated with the Heritage Home Group. LLC, et, al.,
United States Bankruptcy Court Order.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2018
Page 2 of 6
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Capital Projects Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 18, 2018 regular City Council
meeting.
B. Cancel the regular City Council meetings on November 20th and
December 18th; also noting the January 1, 2019 meeting is automatically
cancelled as it falls on a recognized holiday.
C. This item intentionally left blank.
D. Authorize Annual Fuel Purchases from Martin Eagle Oil for City Vehicles
and Equipment in an amount not to exceed $351,500.
E. Approve purchase of replacement vehicles from Silsbee Ford in the
amount of $571,930.
F. Approve purchase of replacement fire truck from Siddons-Martin
Emergency Group in the amount of $1,160,976.
G. Approve purchase of replacement ambulance from Sterling McCall Ford in
the amount of $288,068.
H. Approve four year lease agreement for replacement of Police Motorcycles
from Longhorn Harley Davidson in the amount of $80,810.
I. Approve purchase of replacement hydro excavator from Houston
Freightliner in the amount of $387,742.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2018
Page 3 of 6
Approve purchase of replacement trailer from Kirby Smith Machinery Inc.,
in the amount of $28,950.
K. Approve replacement police motorcycle equipment from Cap Fleet
Upfitters in the amount of $40,140.
L. Authorize expenditures with Weatherproofing Services in an amount not to
exceed $160,000 in FY 2019.
M. Approve an annual purchase agreement for BEACON Cellular Service
with Badger Meter Inc. in an amount of $123,395.
N. Consider for funding the renewal of a professional consultant agreement
with Jerry Hodge and Associates for project management services for the
SH 114 Improvements Project in an amount not to exceed $120,000.
O. TABLE Ordinance No. 480-740 (ZA18-006), 1st Reading, Zoning Change
and Concept/Site Plan for Southwest Meadows on property described as
Lot 1 R1 R2, Block 1, Sabre Group Campus Addition, an addition to the
City of Southlake, Tarrant County, Texas and located at 1901 W.
Kirkwood Blvd., Southlake, Texas. Current Zoning: "NR -PUD" Non -
Residential Planned Unit Development District. Proposed Zoning: "S -P-2"
Generalized Site Plan District. SPIN Neighborhood #1. (This item is
requested to be tabled to the November 6, 2018 City Council meeting. If
approved at 1st reading, the public hearing will be held on December 4,
2018.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-751 (ZA18-0029), 2nd Reading, Zoning Change and
Concept Plan for 1100 Shady Oaks Dr. on property described as Tract
8A06, Thomas M. Hood Survey, Abstract No. 706, City of Southlake,
Tarrant County, Texas and located at 1100 Shady Oaks Dr., Southlake,
Texas. Current Zoning: "AG" Agriculture District. Proposed Zoning: "SF -
20A" Single Family Residential District. SPIN Neighborhood # 7. PUBLIC
HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2018
Page 4 of 6
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-752 (ZA18-0033), 1st Reading, Zoning Change and
Concept Plan for Hawkwood (formerly Peytonville at Boardwalk) on
property described as Lots 1R and 2R, Block 1, Baker Estates Addition,
Southlake, Tarrant County, Texas, and located at 610 and 620 S.
Peytonville Avenue, Southlake, Texas. Current Zoning: "SF -1A" Single
Family Residential District and "RE -5" Residential Estate District.
Proposed Zoning: "SF -20A" Single Family Residential District. SPIN
Neighborhood # 10. (If approved at 1st Reading, the Public Hearing will
be held on October 16, 2018.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 28, 2018, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Carol Ann Borges, RMC
City Secretary„
If you plan to attend this public meeting pve 4pr"disability that requires special
needs, please advise the City Secretary's Offi ie ours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2018
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2018
Page 6 of 6
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d)(e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork