2012-06-26 RetreatIm
[A
CITY OF
SOUTHLAKE
June 26, 2012
To: Honorable Mayor and City Council Members
From: Shana K. Yelverton, City Manager
Subject: 2012 June Retreat
The June Retreat has been a tradition in Southlake for many years, giving the City
Council and staff an opportunity to come together to review organizational performance,
and items that have potential to influence the upcoming budget. In addition to the
information sharing aspect of the Retreat, it is also a wonderful opportunity for
collaborative problem -solving and teambuilding. We look forward to it and sincerely
appreciate the time you commit for this purpose.
This year the Retreat is scheduled as follows:
City Council June Retreat
Day 1
Tuesday, June 26, 2012
5:30 p.m. — 9:00 p.m.
Hilton Hotel
(Working agenda attached)
City Council June Retreat
Day 2
Wednesday, June 27, 2012
9:00 a.m. — 4:30 p.m.
Hilton Hotel
(Working agenda attached)
Again this year, the Retreat will be held over two days. On Day 1, we will begin the
evening with an overview and welcome presentation. Once this session is completed,
we will move into a working dinner that will allow for an open discussion of issues
related to the City's key focus areas. This highly interactive session will be defined and
led by you, giving Council an opportunity to discuss projects of major importance, key
issues or concerns, expectations, etc. as they relate to the priorities that you have set
for the City of Southlake.
Honorable Mayor & Members of the City Council
2012 June Retreat
Page Two
Following dinner, staff will provide a financial overview to include an update on the FY
2012 budget performance as well as projections and preliminary issues for the
upcoming FY 2013 budget. At the request of Councilmember Morris we have invited
Bill McLeRoy with The Whitestone Group to make a presentation on private foundation
funding. We will conclude the evening with a review of the City's Statement of Financial
Principles with a focus on the Debt Management provisions.
We will begin Day 2 with an overview of the agenda items for that day with the first
discussion and presentation led by Bob Price who will provide a transportation update,
highlighting both local and regional projects.
Following the transportation update, we will provide a presentation designed to facilitate
discussion regarding moving forward with the multipurpose facility. This presentation
will be followed by a break for lunch which is designed much like the dinner on Day 1,
with the intent of providing Council the opportunity to define and lead their own
discussion.
The final presentation of the day will center around the evolution of SPIN. Staff will
provide Council with a presentation that highlights common themes for consideration
followed by some draft framework options. The conversation will then be turned over to
Council to develop options for the program going forward.
We hope that you find the Retreat topics relevant and interesting, and we look forward
to seeing you on June 26th. Please let me know if you have questions.
SKY
SOUCM OF Meeting: City Council June Retreat—Day 1
Date: Tuesday, June 26, 2012
Time: 5:30 p.m.— 9:00 p.m.
2
5";ValuesJ�
Place: Southlake Hilton
No.
Item
Supporting
Documents
Welcome
5:30 pm
Define success (motivation,
outcomes, overview)
Working Dinner: Strategic Focus
Discussion
Mobility
Infrastructure
5:45 pm
Quality Development
Open discussion
Volunteerism
• Partnerships
• High Performance Management
• Safety & Security
• City Values
Financial Overview
FY 2012 Performance
7:00 pm
• FY 2013
• Projections
• Preliminary Budget Issues
7:30 pm
Private Foundation Funding
• Bill McLeRoy, The Whitestone Group
Review Statement of Financial
Statement of Financial
8:00 pm
Principles
Principles Document
9:00 pm
Conclude
r
SOUCM OF E Meeting: City Council June Retreat—Day 2
Date: Wednesday, June 27, 2012
Time: 9:00 a.m. - 4:30 p.m.
2 UJK
"�Values
Place: Southlake Hilton
No.
Item
Supporting Documents
9:00 am
Welcome
• Overview
Transportation Update
Regional
9:15 am
' Local
Current
Future
10:15 am
Multipurpose Facility
Project Briefing
Finalize Location and Uses
Lunch: Strategic Focus Discussion
Mobility
Infrastructure
• Quality Development
12:00 pm
• Volunteerism
Partnerships
High Performance Management
• Safety & Security
• City Values
1:30 pm
SPIN Evolution Discussion
Project Briefing
2:45 pm
Break
3:00 pm
SPIN Discussion, continued
3:45 pm
Executive Session (if needed)
4:30 pm
Adjourn
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