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2002 RetreatSouthlake, Texas City Council Priorities Step 3 — Results of Council Ranking Included in this packet are the following items: • Step 3 Memo: Describes process. • Master list of all projects showing distribution of responses and final rankings. • All PAF forms for all projects noted in the master list. Councilmembers are requested to: • Evaluate the summary and provide staff with any direction desired regarding the pursuit of these projects. June 12, 2002 q( City of Southlake, Texas MEMORANDUM June 12, 2002 TO: Billy Campbell, City Manager FROM: Greg Last, Director of Economic Development SUBJECT: Annual Project Prioritization by City Council Step 3 - RESULTS OF COUNCIL RANKING Action Requested: Review and confirm prioritization results. Background Information: The "Project Prioritization" process has been utilized as a management tool for several years to best match staff work with the priorities of Council. It allows City Council, board members and individual advocates of projects an opportunity to place their item before City Council for collective ranking. This process has provided clear direction to staff as to the Council's desires and has greatly aided in the productivity of staff due to our ability to focus on the higher priorities. Note that the attached Master Schedule shows the actual distribution of rankings in the left five (5) columns, and the results of this distribution in the far right two (2) columns. The score (far right column) is derived by multiplying the frequency of response by the priority level, summing, and dividing by the number of responses. Then all items are ranked (second column from right) based on the score. Financial Considerations: None Citizen Input/ Board Review: Citizens, board members, staff and any interested parties are allowed to submit a Project Advocacy Form (PAF) for consideration by Council. Legal Review: None Alternatives: Staff would be glad to pursue alternative management tools if suggested. However, the current process has been effective in matching Council's desires with staff's efforts for several years. Supporting Documents: The attached booklet includes the master schedule with the results of rankings as well as a copy of each project's PAF. Staff Recommendation: Evaluate the results of the ranking and provide direction to staff as needed. N:\Econdev\PROJECTS\PRIORITY\Memos\2002-06-12 CC Stepldoc Priority MASTER SCHEDULE - City Council Project Priorities STEP 3 - RESULTS OF RANKING (June 2002) High ---Low Dept Item % Comp PAF Enc. Results 1 2 3 4 5 Rank Score 4 1 1 PL Hotel / Motel Regulations in Zoning Ordinance 0% Yes 1 1.50 3 3 PW Drainage Master Plan 0% Yes 1 1.50 4 1 1 PL/CS Ord. 483-I Amendments to Subdivision Ordinance changing park dedication requirements 20% Yes 1 1.50 4 1 1 PL Zoning Ord: Reduce Residential PUD Min. Acreage 50% Yes 4 1.67 2 21 11 1 1 PL I-1 and 13-1 Zoning District Changes 90% Yes 5 1.80 3 2 1 PL Revise Landscape Ordinance to include bufferyards etc. 0% Yes 6 1.83 1 1 PL SUP for Commercial uses in Industrial Districts 5% Yes 7 2.00 2 2 PL Special Events Permit & Procedures - Zoning Ord. 0% Yes 7 2.00 1 4 1 PW Drainage Utility System 10% Yes 9 2.17 2 1 1 PL Driveway Ordinance Revisions 0% Yes 10 2.25 1 1 1 41 1 PS Emergency Preparedness Notification Program 80% Yes 11 2.50 1 1 41 1 PW Sanitary Sewer Master Plan 0% Yes 12 2.60 2 1 1 1 2 PW Right -of -Way Management Ordinance 80% Yes 13 3.00 5 1 1 1 PS Ordinance Establishing Regulations on Corps' Property 90% Yes 14 3.17 1 1 3 1 21 PW Pavement Management Ordinance 45% Yes 14 3.17 1 1 2 PS Ord. 693-A, Excavation and Grading Ordinance - Revisions 0% Yes 16 3.25 2 1 3 PL "MH" District Changes in Zoning Ordinance 20% Yes 17 3:33 2 3 PL I-1 and 1-2 Zoning District Changes 0% Yes 18 3.40 1 1 1 3 PL Amortization of Certain Non -Conforming Uses 50% Yes 19 3.50 21 21 PW Engineering Standards Ordinance 20% Yes 19 3.50 1 1 1 1 1 3 PS Residential lighting standards review 0% Yes 21 3.60 21 1 11 3 PL Conversion to a Unified Development Ordinance 50% Yes 22 3.83 1 1 1 1 11 3 PL Land Use Plan (LUP) Update 10% Yes 22 3.83 1 1 3 CS Amendments to Subdivision Ordinance to incorporate changes from Trail System Master Plan 0% Yes 24 4.00 2 2 PS High Grass / Weeds Ordinance revision 0% Yes 24 4.00 1 3 PL Utility Placement Ordinance Yes 24 4.00 1 1 4 PL Zoning Ordinance - Front Yard Issues (Workgroup) 10% Yes 27 4.17 1 1 2 CS Develop policies for Therapeutic Recreation Programs 0% Yes 28 4.25 1 2 PS Substandard Bldg. Ordinance 0% Yes 29 4.33 1 3 CS Youth Master Plan Development 10% Yes 30 4.50 1 5 PS Update Noise Control Ordinance No. 484 90% Yes 31 4.67 1 4 CS Public Art Master Plan 25% Yes 32 4.80 Department Legend: PW = Public Works, PL = Planning, CS = Community Services, CM = City Manager, SEC = City Secretary, FI = Finance, PS = Public Safety, HR = Human Resources, ED = Economic Development Master Schedule - City Council Project Priorities 93 June 12, 2002 Page 1 of 3 Following are Completed Proiects from Previous Priority Schedules Dept CC Rank Item Date Approved by Council PL 3 Ord. 480-KK, revising noise standards August, 2000 PL 2.2 Thoroughfare Plan Amendment: Peytonville / Shady Oaks PL 2 Ord. 480-LL, revising outside storage / screening regulations CS 3.43 Trail System Master Plan Update May, 2001 CS 2.71 Revise Bob Jones Park Master Development Plan April, 2001 CS 2.5 Revise Bicentennial Park Master Development Plan: Aril, 2001 CS 2.17 Sidewalk / Trail Implementation Plan May, 2001 PS 3.0 SignOrdinance Revisions PS 2.6 1997 Uniform Fire Code PS 2.14 False Alarm Reduction Program PL N/A Thoroughfare Plan Amendment: Nolen Drive, SH 114 to Crooked Lane June 6, 2000 PL 1.14 Zoning Ordinance - Outside Storage Issues February 15, 2000 PS N/A Revise Tree Ordinance PS 1.57 Lighting Standards PL N/A Ord. 480-JJ, revisions to impervious coverage and landscaping regulations January 18, 2000 PL N/A Ord. 480-II, regulations for non-residential carports and arkin ara es February 1, 2000 PL 1.14 .. Ord. 480-HH, outside storage and screen revisions February 15, 2000 PL N/A Ord. 480-GG, revisions regarding lights, lighting, and glare September 7, 1999 PL N/A Ord. 483-H, changes in administrative processing of concept Tans, development plans, site plans, and definitions May 18, 1999 PL N/A Ord. 731 & Ord. 480-EE, Sexually -oriented businesses February 2, 1999 All 2.71 Impact fee update PS/ED NA Landscape Ordinance Revisions Estimated June, 1999 CS 4.43 Park Dedication Ordinance - Fee Justification Study Aril 6, 1999 PS N/A Excavation Ordinance #693-A February 16, 1999 PL 3.0 Sexually Oriented Business Ord. No. 731 February 2, 1999 PL/PS N/A Sign Ordinance Revisions Ord. No. 704-A December 1, 1998 CMO 3.43 Smoking Ordinance November 17, 1998 PL 2.43 ZoningOrdinance 480-BB: Impervious Coverage October 20, 1998 PS 3.71 Health and Sanitation Ordinance October 20, 1998 PR 1.57 Land Acquisition Plan for Ultimate Build -out of Park System September 28, 1998 PR 1.25 Update of Parks and Recreation and Open Space Master Plan Presented to SPDC and Pk Board joint Meeting September 28, 1998 PL 2.43 ZoningOrdinance Revision: Ordinance 704 September 1, 1998 PL/PS 1.57 Zoning Ordinance 480-CC: Residential Adjacency Standards ei hb ring Preservation Ord.) also addressed parking issue July 21, 1998 PW 2 Master Drainage Plan Report April, 1998 PL 1.00 Com rehensive Land Use Plan Update January 20, 1998 PL 2.33 Tree Preservation Ordinance 585-A December 16, 1997 PL/CS 2.50 Sidewalk Ordinance December 16, 1997 PL N/A Zoning Ord. 480-Z Service Station Regulation) August 19, 1997 PL N/A Zoning Ord. 480-Y Personal Care Facilities) July 1, 1997 PL 2.00 Subdivision Ordinance — Park Dedication Provisions July 1, 1997 PL 2.67 Subdivision Ord. Thoroughfare References & Misc. June 17, 1997 CMO 3 Ordinance Codification (Administrationportion) March 14, 1997 PL 1.00 Master Thoroughfare Plan Update March 4, 1997 PL 1.67 Zoning Ord. 480-W Telecommunication Towers & Antennas February 4, 1997 PL N/A Zoning Ord. 480-X Revisions to PUD density calculations February 4, 1997 Master Schedule - City Council Project Priorities June 12, 2002 Page 2 of 3 Dept CC Rank Item Date Approved by Council PR 1.75 Master Plan for Bob Jones Park November 19, 1996 BLD N/A Grading Earth Moving) Ordinance PR 2.00 Master Plan for Bicentennial Park November 19, 1996 Master Schedule - City Council Project Priorities June 12, 2002 Page 3 of 3 9s PROJECT ADVOCACY FORM SHORT TITLE: HOTEL/MOTEL REGULATIONS TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision Type: Ordinance X , Master Plan Component , Project Other: REQUESTED BY: Bruce Payne, Planning Director CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Art Wright, Zoning Assistant DATE OF REQUEST: 12/98 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) 1. To establish specific aesthetic regulations for hotel developments. 2 3. List any potential considerations. (Do not define solution) 1. Proximity of restaurants, shopping, services, etc. 2. Permit hotels in certain districts by Specific Use Permit. Bed and Breakfast establishments General Comments: General desire is to insure quality commercial growth, particularly along the SH 114 corridor where more regional types of services might be provided. We want to be able to assure potential corporate relocations that only hotels of a certain standard would be constructed along the corridor in order to maintain a professional image for the corridor. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. 0 N:\ECONDEV\PROJECTS\PRIORITY\PAFS\HOTEL REGS-04.DOC May 29, 2002 Page 1 of 1 16 PROJECT ADVOCACY FORM SHORT TITLE: Drainage Master Plan (DMP) TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision Type: Ordinance , Master Plan Component XX , Project Other: REQUESTED BY: Pedram Farahnak , Director of Public Works, 481-2308 CC , P&Z , ZBA , PB , STAFF , OTHER: STAFF CONTACT: Pedram Farahnak , Director of Public Works, 481-2308 DATE OF REQUEST: DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) BY: Southlake lacks a drainage master plan including a survey of primary creeks, cost analysis, and a comprehensive CIP correction scheduling. List any potential considerations. (Do not define solution) The Master Drainage Plan Report was completed in April 1998 and the recommendation was made to create a drainage master plan. 2. EPA - Clean Water Act and other environmental acts will impact decision. General Comments: Using the results of the Master Drainage Plan Report and cost consequences, a funding source will be developed to fund improvements. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Master Drainage Plan Report • Executive Summary • Priority Ranking b. The engineering contract has been approved by the City Council. N:\ECONDEV\PROIECTS\PRIORITY\PAFS\DRAIN MP-04.DOC Form Date: May 29, 2002 Page 1 of 1 77 PROJECT ADVOCACY FORM SHORT TITLE: Amendments to Subdivision Ordinance chanting park dedication requirements. TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision Type: Ordinance XX , Master Plan Component , Project Other: REQUESTED BY: Staff and Council CC P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Kevin Hultman, Director of Community Services DATE OF REQUEST: January 2000 DATE RECEIVED: BY: Outline problem, concern or opportunity. (Do not define solution) 1. Revise current park dedication requirements for residential and non-residential development to incorporate goals of the revised Parks Master Plan. 2. Revise administrative and review processes for park dedication to reduce Park Board work load. List any potential considerations. (Do not define solution) 1. Parks, Recreation and Open Space Master Plan has been revised and makes recommendations for future parks by geographical area. Ordinance needs to be reviewed to ensure it allows maximum flexibility to City for future park acquisitions. 2. Review ordinance for process requirements and streamline process of park dedication review. Most large acreage residential development has passed, therefore fee payment is often preferred method of meeting requirements. However, ordinance requires Board review for even fee payments. ------------------ General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. N:\ECONDEV\PROJECTS\PRIORITY\PAFS\PARK DEDICATION-03.DOC Form Date: May 29, 2002 Page I of I PROJECT ADVOCACY FORM SHORT TITLE: Residential PUD - Reduction in Minimum Acreage Requirement (Land Conservation District). TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision X Type: Ordinance X , Master Plan Component , Project Other: REQUESTED BY: Councilmembers Scott Martin, Gary Fawks, Pam Muller (Ex-councilmember) STAFF CONTACT: Bruce Payne, ext 2036 DATE OF REQUEST: DATE RECEIVED: BY: ---------------------------------------------------------------------------- -------------------------------------------------------------------------- Outline problem, concern or opportunity. (Do not define solution) 1. Infill properties (less than 50-acres in size) have presented certain development challenges, such as lotting configuration, access, street alignments, screening and buffering, etc. 2. Appears to be a need for flexibility in infill development. ------------------------------------------------------------------------- ------------------------------------------------------------------------ List any potential considerations. (Do not define solution) The amount of dedicated open space needs to be reviewed. Currently, the ordinance requires a minimum of 10% for properties being developed residentially. 2. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. P.-I 0 C. N:\ECONDEV\PROIECTS\PRIORITY\PAFS\RPUD-AC-06.DOC May 29, 2002 Page I of 1 I I PROJECT ADVOCACY FORM SHORT TITLE: I-1 and B-1 District Text Changes in Zoning Ordinance TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision Type: Ordinance , Master Plan Component , Project Other: REQUESTED BY: Bruce Payne, Planning Director CC , P&Z , ZBA , PB , STAFF , OTHER: STAFF CONTACT: Bruce Payne (ext. 2036) DATE OF REQUEST: 5/02 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) I-1 and 13-1 districts have specific minimum lot sizes of 5 acres. 2. The city has never enforced this standard since the adoption of Ord. 480 in 1989. 3. This is a simple language change designed to reflect actual City practice. List any potential considerations. (Do not define solution) 3. General Comments: BY: This issue dates back to the revision of the City's zoning regulations from Ord. 334 to Ord. 480 in 1989. The previous zoning ordinance required that applications for industrially zoned property be at least 5 acres in size, but did not specify a minimum lot size. The standard was converted to a 5 acre minimum lot size with the adoption of Ord. 480, due to a perceived safety issue related to uses within the I-1 district. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Ln C. N:\Econdev\PROJECTS\PRIORITY\PAFS\Industrial Dist-03.doc May 29, 2002 Page I of I QO PROJECT ADVOCACY FORM SHORT TITLE: Landscape Ordinance Revisions / Consolidation TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision XX Type: Ordinance XX , Master Plan Component , Project Other: REQUESTED BY: Bruce Payne, Planning Director CC _, P&Z , ZBA , PB , STAFF xx , OTHER: STAFF CONTACT: Bruce Payne, 2036 DATE OF REQUEST: May 24, 1999 DATE RECEIVED: _ May 24, 1999 BY: GL ---------------------------------------------------------------------------- --------------------------------------------------------------------------- Outline problem, concern or opportunity. (Do not define solution) 1. Architects, Developers and Builders often review either the Landscape Ordinance or Section 42 (Bufferyards) of the Zoning Ordinance and fail to realize that there are other landscape requirements. 2. ------------------------------------------------------------------------ ----------------------------------------------------------------------- List any potential considerations. (Do not define solution) 1. Consider consolidating the Landscape Ordinance and Section 42 (Bufferyards) of the Zoning Ordinance into a single document. 2. General Comments: To reduce confusion, Section 42 (Bufferyards) of the Zoning Ordinance can be added to the Landscape Ordinance and any needed references in the zoning ordinance can indicate that developers shall comply with the Bufferyard requirements as outlined in the Landscape Ordinance. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. None N:\Econdev\PROJECTS\PRIORITY\PAFS\Landsc Ord-05.doc May 29,, 2002 Page I of I 10 PROJECT ADVOCACY FORM SHORT TITLE: SUP for Commercial Uses in Industrial Districts (amendment to Zoning Ord.) TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision Type: Ordinance , Master Plan Component , Project Other: REQUESTED BY: Greg Last on behalf of Developers & Land Owners in Commerce Business Park STAFF CONTACT: Bruce Payne, Planning Director DATE OF REQUEST: 3/98 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) BY: GL There are multiple uses within the light industrial park that could benefit from the ability to have a small retail component. 2. It might allow businesses to grow within Southlake and remain in Southlake. 3. There are likely businesses in the industrial parks that are non -conforming and this would allow them a process to achieve conformity with the zoning district. List any potential considerations. (Do not define solution) General Comments: There appear to be two options, create a mixed use business district or amend the existing SUP (#31) and increase the allowed percentage of retail in the designated districts. List any references to be reviewed (other cities, etc.) or any documents attached to this request. F9 [7 C. N:\ECONDEV\PROJECTS\PRIORITY\PAFS\SUP INDUSTRIAL-01DOC June 5, 2002 Page I of I /o a PROJECT ADVOCACY FORM SHORT TITLE: Special Events Permit and Procedures TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision Type: Ordinance X , Master Plan Component , Project Other: REQUESTED BY: Bruce Payne, Planning Director STAFF CONTACT: Bruce Payne, ext 2036 DATE OF REQUEST: 5/02 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) BY: 1. Special events are presently approved by SUP, which tend to have a very long lead time. 2. ------------------ List any potential considerations. (Do not define solution) 1. Need to address length of permit, frequency of permits, hours of operation, alcoholic beverage sales, parking, lighting, signage, traffic management issues 2. General Comments: This process could be simplified to simple Council approval or staff approval will specific guidelines. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. N:\ECONDEV\PROJECTS\PRIORITY\PAFS\SPECIALEVENTS-06.DOC May29, 2002 Page I of I /© 3 PROJECT ADVOCACY FORM SHORT TITLE: Drainage Utility System (DUS) TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision Type: Ordinance , Master Plan Component , Project XX Other: REQUESTED BY: CC , P&Z , ZBA , PB , STAFF , OTHER: STAFF CONTACT: Pedram Farahnak , Director of Public Works, 481-23081 DATE OF REQUEST: DATE RECEIVED: BY: Outline problem, concern or opportunity. (Do not define solution) 1. The City currently lacks a funding mechanism to correct city-wide drainage problems. 2. In order to establish a drainage utility system, a drainage master plan must first be prepared. 3. CIP scheduling needs to be performed and cost of corrections should be determined. List any potential considerations. (Do not define solution) Surrounding cities have already instituted such a drainage utility system. 2. 3. General Comments: The Master Drainage Plan Report completed in April 1998 recommended a Drainage Master Plan to survey all of the City's primary creeks and develop a comprehensive cost analysis for a drainage utility system. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Cities of Grapevine, Keller, and Colleyville all have such drainage utility systems. R N:\ECONDEV\PROJECTS\PRIORITY\PAFS\STORMWATER UTIL-05.DOC Form Date: May 29, 2002 le Page I of I PROJECT ADVOCACY FORM SHORT TITLE: Driveway Ordinance TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision _ Type: Ordinance , Master Plan Component , Project. Other: REQUESTED BY: Patsy DuPre CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Bruce Payne DATE OF REQUEST: June, 2000 DATE RECEIVED: June, 2000 BY: EMW --------- --------- Outline problem, concern or opportunity. (Do not define solution) Driveway ordinance so restrictive that a variance is often granted approximately 90+% of the time. 2 3. ----------------------------------------------------------------------- ---------------------------------------------------------------------- List any potential considerations. (Do not define solution) After these past few years with current ordinance, we can see where and why most variances are granted and adjust ordinance if a particular pattern in granting variances is obvious. 2 3. ----------------------------------------------------------------------- General Comments: ------------------------------------------------------------------------ List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. N:\Econdev\PROJECTS\PRIORfrY\PAFS\Driveway-03.doc May 29, 2002 Page I of I 165 PROJECT ADVOCACY FORM SHORT TITLE: Emergency Preparedness Notification Program TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision Type: , Master Plan Component , Project XX Other: REQUESTED BY: Rick Black CC , P&Z , ZBA , PB , STAFF XX , OTHER: STAFF CONTACT: Rick Black, Director of Public Safety DATE OF REQUEST: May 18, 1999 DATE RECEIVED: May 18, 1999 BY: GL ------------------------------------------------------------------------- Outline problem, concern or opportunity. (Do not define solution) 1. Inadequate emergency warning notification system 2. Increased concern by community due to recent tornado activity. 3. ------------------------------------------------------------------------ List any potential considerations. (Do not define solution) 1. Capital outlays and maintenance costs. 2. Consider methods of notification for both indoor, outdoor and in vehicle. 3. Develop a system that clearly communicates direction to affected persons being notified. General Comments: Develop a comprehensive system that identifies all means of notifying the community of an impending disaster, tornado or hazardous materials incident. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Review specifications/packages of surrounding cities b. Emergency Management Plan C. Federal Emergency Management Agency (FEMA) N:\Econdev\PROJECTS\PRIORITY\PAFS\Emergency Prep-03.doc Form Date: May 29, 2002 Page I of I /N PROJECT ADVOCACY FORM SHORT TITLE: Sanitary Sewer Master Plan TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision Type: Ordinance , Master Plan Component XX , Project Other: REQUESTED BY: Pedram Farahnak , Director of Public Works, 481-2308 CC , P&Z , ZBA , PB , STAFF , OTHER: STAFF CONTACT: Pedram Farahnak , Director of Public Works, 481-23081 DATE OF REQUEST: DATE RECEIVED: BY: Outline problem, concern or opportunity. (Do not define solution) Southlake's Sanitary Sewer Base Map is outdated. The original Sewer Concept Plan Map was prepared in 1987 and has never been officially updated. 2. When the original Sewer Concept Plan Map was prepared, the City did not have good topographic information. 3. List any potential considerations. (Do not define solution) An updated Sanitary Sewer Base Map will be extremely helpful on City projects and for developers' projects in the future. 2 General Comments: ----------------- List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Proposal for Providing Professional Services in Connection with the Revisions and Updating of the City's Sanitary Sewer Base Map (under review) a N:\Econdev\PROJECTS\PRIORITY\PAFS\San Sewer MP-01.doc 2 Form Date: May 29, 2002 Page 1 of I PROJECT ADVOCACY FORM SHORT TITLE: ROW Management Ordinance TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision Type: Ordinance XX , Master Plan Component , Project_ Other: REQUESTED BY: CC , P&Z , ZBA , PB , STAFF , OTHER: STAFF CONTACT: Pedram Farahnak , Director of Public Works, 481-2308 DATE OF REQUEST: DATE RECEIVED: BY: Outline problem, concern or opportunity. (Do not define solution) Currently, utility companies are able to use any portion of the City's right-of-way without the City of Southlake's oversight/supervision. 2. List any potential considerations. (Do not define solution) This ordinance will enable the City to register current utility improvements, review and permit proposed utilities, and inspect the work in progress. 2. General Comments: Successful implementation of this ordinance will require documentation of all utilities infrastructure and interface with Southlake's GIS, additional manpower to review all new installations for permitting and field inspections to ensure compliance with permitted work. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. L C. N:\Econdev\PROJECTS\PRIORITYV'AFS\ROW Mgmt Ord-01.doc Form Date: May 29, 2002 Page 1 of 1 PROJECT ADVOCACY FORM SHORT TITLE: Ordinance Establishing Regulations on Corps' Propej:jy TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision Type: Ordinance X , Master Plan Component , Project Other: REQUESTED BY: Rick Black CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Rick Black, Director of Public Safety DATE OF REQUEST: 6/13/00 DATE RECEIVED: BY: Outline problem, concern or opportunity. (Do not define solution) Citizen's who live adjacent to Corp property have concerns for unlawful acts occurring on Corp property. 2. Corp of Engineers are substantial understaffed, and cannot address the concerns of the citizens. In fact, the Corp has begun to refer complaints of all nature to Southlake DPS to address. 3. Being federal property, the Southlake Department of Public Safety has minimal authority to address the concerns that are. being presented by the affected residents to date. List any potential considerations. (Do not define solution) Customer service has waned due to our lack of to enforcement authority for Corp property "rules". 2. There currently no codified authority provided for officers to address such issues. General Comments: Other area municipalities which have been affected in the same manner have adopted ordinance that provides officers the authority to enter onto, and enforce laws/rules established under the authority of the Corp of Engineers. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. City of Grapevine b. Corps of Engineers N:\Econdev\PROJECTS\PRIORITY\PAFS\Corp Regs-02.doc Form Date: May 29, 2002 /6 1 Page I of I PROJECT ADVOCACY FORM SHORT TITLE: Pavement Management Ordinance TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision Type: Ordinance XX , Master Plan Component , Project Other: REQUESTED BY: _ Pedram Farahnak , Director of Public Works, 481-2308 CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: DATE OF REQUEST: DATE RECEIVED: BY: Outline problem, concern or opportunity. (Do not define solution) Southlake lacks an adequate vehicle to track the required funds needed to properly maintain the street network. 2. Southlake lacks an adequate vehicle to prioritize streets according to need for maintenance for most cost effective use of funds. List any potential considerations. (Do not define solution) 1. A pavement management program can report current pavement conditions street -by -street by measuring surface distress, riding comfort, & structural adequacy. 2. 3. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. City Council has awarded a contract with Stantec to develop a pavement management program for the City of Southlake. L N:\Econdev\PROJECTS\PRIORITYIPAFS\Pvmt Mgmt Ord-01.doc Ile Form Date: May 29, 2002 Page 1 of I /!a PROJECT ADVOCACY FORM SHORT TITLE: Ordinance No. 693-A, Excavation and Grading Ordinance TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision Type: Ordinance , Master Plan Component , Project Other: REQUESTED BY: Building Services Staff CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Rick Black, Director of Public Safety DATE OF REQUEST: _5-28-2002_ DATE RECEIVED: BY: Outline problem, concern or opportunity. (Do not define solution) Ordinance is very vague and does not deal with franchise utility construction within the ROW. 2 3. List any potential considerations. (Do not define solution) Possible need for a ROW Ordinance. 2. Employment of a ROW Manager/Superintendent who works with franchise utility contractors for proper installation and placement of franchise utility services and continued maintenance of the City's ROW's. 3. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Ordinance No. 693-A, Excavation and Grading Ordinance rel N:\Econdev\PROJECTS\PRIORITY\PAFS\Ord 693-A Excavation-0Ldoc / Form Date: May 29, 2002 Page I of I �l PROJECT ADVOCACY FORM SHORT TITLE: "MH" District Changes — Zoning Ordinance TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision X Type: Ordinance X , Master Plan Component , Project_ Other: REQUESTED BY: CC X , P&Z , ZBA , PB , STAFF , OTHER: STAFF CONTACT: Bruce PayLie, Planning Director DATE OF REQUEST: 5/02 DATE RECEIVED: BY: ------------------------------------------------------------------------- ------------------------------------------------------------------------- Outline problem, concern or opportunity. (Do not define solution) 1. Inconsistencies with other city regulations. 2. Clearly define purpose and use of district. 3. -------------------------------------------------------------------------- List any potential considerations. (Do not define solution) 1 2 3. General Comments: P&Z will fully review district requirements per City Council direction and make recommendations for changes. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a c N:\Econdev\PROJECTS\PRIORITY\PAFS\MH District-01.doc May 29, 2002 Page 1 of 1 PROJECT ADVOCACY FORM SHORT TITLE: I-1 and I-2 District Text Changes in Zoning Ordinance TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision Type: Ordinance , Master Plan Component , Project Other: REQUESTED BY: Rex Potter, City Council Member CC X , P&Z , ZBA , PB , STAFF , OTHER: STAFF CONTACT: Bruce Payne (ext. 2036) DATE OF REQUEST: 6/06 DATE RECEIVED: BY: ------------------------------------------------------------------------- -------------------------------------------------------------------------- Outline problem, concern or opportunity. (Do not define solution) I-1 and I-2 zoning do not require site plans. 2. All other non-residential zoning districts require a site plan. 3. This is a simple language change. List any potential considerations. (Do not define solution) 2. 3. General Comments: This zoning district can have some of the most significant impacts to our city and we need to see the plans before such developments are approved for development. -------------- List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. rel N:\Econdev\PROJECTS\PRIORITY\PAFS\I-land I-2 Districts-02.doc June 6, 2002 Page I of I 113 PROJECT ADVOCACY FORM SHORT TITLE: Amortization of Certain Uses TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision Type: Ordinance , Master Plan Component , Project Other: Process for the Board of Adjustment REQUESTED BY: City Council STAFF CONTACT: Karen Gandy, Zoning Administrator, 481-5581, ext. 743 DATE OF REQUEST: 10/25/96 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) 1. The property at the northwest corner of Highland and SH 114 2. The pool chemical facility in East Haven Addition along Continental List any potential considerations. (Do not define solution) Ll.", 1. Will require budgeting professional services for a forensic accountant to evaluate the business records of the affected companies. 2. Will require a great deal of the city attorney's time monitoring the Board of Adjustment proceedings. General Comments: We have discussed the amortization of these uses in the past. List any references to be reviewed (other cities, etc.) or any documents attached to this request. WN 1, C. N:\ECONDEV\PROJECTS\PRIORITY\PAFS\AMORTIZ-04.DOC June 6, 2002 Page I of I lly PROJECT ADVOCACY FORM SHORT TITLE: Engineering Standards Ordinance TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision _ Type: Ordinance XX , Master Plan Component , Project Other: REQUESTED BY: Pedram Farahnak Director of Public Works, 481-2308 CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Pedram Farahnak Director of Public Works, 481-2308 DATE OF REQUEST: DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) BY: 1. There is currently no ordinance which clearly defines what engineering standards must be met on projects located in Southlake. 2. There is currently no funding available for this project estimated at a cost of $100,000 to $150,000. 3. ------------ List any potential considerations. (Do not define solution) Clearly defined engineering standards on streets, water, sewer, and storm systems to be shared with developers and engineers. 2 General Comments: A defined set of engineering standards is necessary to maintain continuity among engineering projects performed in Southlake List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Standard Specifications and Details for Public Works Construction (NCTCOG and various municipalities) L'7• NAEcondev\PROJECTS\PRIORITY\PAFS\Engr Stds Ord-OLdoc Form Date: May 29, 2002 Page I of I PROJECT ADVOCACY FORM SHORT TITLE: Residential Lighting Standards Review TYPE OF PROJECT: Scope: New , Minor Revision x , Major Revision Type: Ordinance x , Master Plan Component , Project Other: REQUESTED BY: Rex Potter CC x , P&Z , ZBA , PB , STAFF , OTHER: STAFF CONTACT: Rick Black, Director of Public Safety DATE OF REQUEST: 9-7-99 DATE RECEIVED: 9-7-99 BY: M. Jackson Outline problem, concern or opportunity. (Do not define solution) No current regulations regarding lighting standards for residential occupancy. K List any potential considerations. (Do not define solution) Issues can arise primarily for residential sport court lighting 2. 3. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. 11 0 N:\Econdev\PROJECTS\PRIORITY\PAFS\Residential Lighting-02.doc Form Date: May 29, 2002 Page I of I �1� PROJECT ADVOCACY FORM SHORT TITLE: City Zoning Ordinance Rewrite — Conversion to a Unified Development Ordinance TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision X Type: Ordinance X , Master Plan Component , Project Other: REQUESTED BY: CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Bruce Payne DATE OF REQUEST: 6-14-00 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) BY: 1. Existing ordinance text is overly complex and unclear as to specific requirements for development and land use. Council vision may not be clearly articulated. 2. There are a large number of identified proposed changes to the existing ordinance, as well as a high number of requested and granted variances which suggests that the current ordinance may not be working well. The level of interest at the Council level and advisory boards may now be high enough for a major revision effort List any potential considerations. (Do not define solution) 1. Will require intensive staff effort to prepare a draft ordinance, however, a model ordinance is available to guide the process. 2. Will require significant review time for P&Z and City Council. Revised text may result in need for some map amendments. ----------------------------- General Comments: A unified development code would consolidate all land use and development requirements into a single, appropriately cross-referenced code book. The format would be logical and cleanly presented. Allowable uses would focus more on the land use impacts (performance measures) rather than the specific economic activity (e.g. book stores vs clothing stores). List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Unified Development Ordinance by Michael Brough R N:\Econdev\PROJECTS\PRIORITY\PAFS\Unified Dev Code-02.doc i 1 7- Form Date: May 29, 2002 Page I of I PROJECT ADVOCACY FORM SHORT TITLE: Land Use Plan (LUP) Update TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision X Type: Ordinance , Master Plan Component , Project Other: REQUESTED BY: Bruce Payne, Planning Director CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Bruce Payne (ext. 2036) DATE OF REQUEST: 5/02 DATE RECEIVED: ------------------ Outline problem, concern or opportunity. (Do not define solution) 1. Combine Land Use Plan and Thoroughfare Plan updates into single effort. BY: 2. Appoint citizen Steering Committee with dedicated task of overseeing update process. Decision on consultant that will conduct the citizen participation portion of update process. List any potential considerations. (Do not define solution) 2 3. General Comments: Council has already approved concept of combined planning effort, use of a dedicated steering committee, and a planning process to be followed. Action now needs to be taken on the selection of the committee so that the process can begin. -------------------------------- List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. L M N:\Econdev\PROJECTS\PRIORITY\PAFS\L.UP Update-0I.doc May 29, 2002 Page 1 of 1 PROJECT ADVOCACY FORM SHORT TITLE: Amendments to Subdivision Ordinance to incorporate changes from Trail System Master Plan TYPE OF PROJECT: Scope: New , Minor Revision XX , Major Revision Type: Ordinance XX , Master Plan Component , Project Other: REQUESTED BY: Community Services Department CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Kevin Hug an (817-481-1527) DATE OF REQUEST: 28 May 2002 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) BY: The updated Southlake Pathways Master Plan (formerly Trail System Master Plan), incorporates recommendations for future trails and pathways within Southlake. The Subdivision Ordinance is the current mechanism to require developers to meet certain stipulations of the Trails Master Plan, however, with the recent revisions, the Subdivision Ordinance needs to be reviewed and possibly revised to ensure it is compatible with Master Plan recommendations. List any potential considerations. (Do not define solution) 1. Consideration needs to be given to what the City will expect developers to do in the way of meeting the goals of the Master Plan, and the financial issues and development issues relative to trail construction. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. C. N:\Econdev\PROJECTS\PRIORITY\PAFS\Subdivision Ord Changes-Trails-Ol.doc Form Date: May 29, 2002 Page 1 of 1 PROJECT ADVOCACY FORM SHORT TITLE: High Grass / Weeds TYPE OF PROJECT: Scope: New , Minor Revision x , Major Revision Type: Ordinance x , Master Plan Component , Project Other: REQUESTED BY: Malcolm Jackson CC _, P&Z , ZBA , PB , STAFF x , OTHER: STAFF CONTACT: Malcolm Jackson Chief Building Services — 481-5581 ext 726 DATE OF REQUEST: 6-13-00 DATE RECEIVED: 6-13-00 —BY: M. Jackson Outline problem, concern or opportunity. (Do not define solution) Current ordinance procedures not in full compliance with recent court rulings on abatement and hearing procedures. 2. 3. List any potential considerations. (Do not define solution) 2 3. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. it C. N:\Econdev\PROJECTS\PRIORITY\PAFS\High grass-01.doc Form Date: June 12, 2000 Page 1 of 1 � O PROJECT ADVOCACY FORM SHORT TITLE: Utility Placement Ordinance TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision Type: Ordinance , Master Plan Component , Project Other: REQUESTED BY: Rex Potter City Council Member CC X , P&Z , ZBA , PB , STAFF , OTHER: STAFF CONTACT: Bruce Pane (ext. 2036) DATE OF REQUEST: 6/06 DATE RECEIVED: BY: Outline problem, concern or opportunity. (Do not define solution) On our major corridors we see some developments which place utilities underground such as Gateway, Town Square, Fox Hollow, etc. Others do not do this causing an unplanned or hodgepod look on our major corridors. 2. With Highway 114 developing, this is an excellent opportunity to get the developers to put their respective utilities underground. List any potential considerations. (Do not define solution) Similar to Westlake's planning, we could pursue an ordinance that will require the unified placement and organization of utilities underground. 2. We could require the developer to place the utilities underground or provide monies in the form of an escrow for which the City will utilize once it has the resources and efficiencies to do the construction of the utilities underground. General Comments: With Highway 114 developing, this is the right time to ensure such utilities are managed and placed in a way for easy maintenance while providing a clean look for the developments. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. 19l N:\Econdev\PROJECTS\PRIORITY\PAFS\Utility Placement-04 Rex.doc June 6, 2002 Page I of I / Z PROJECT ADVOCACY FORM SHORT TITLE: Zoning Ordinance Revisions: Correcting inconsistencies between "Frontage," "Front Yard," "Lot Frontage" TYPE OF PROJECT: Scope: New Minor Revision _, Major Revision X Type: Ordinance Master Plan Component Project Other: REQUESTED BY: Bruce Payne, Planning Director STAFF CONTACT: Bruce Payne, 2036 DATE OF REQUEST: 10/23/96 DATE RECEIVED: BY: Outline problem, concern or opportunity. (Do not define solution) 1. Corner lots require front yard setback on each street frontage. 2. Ordinance requires "front" of the lot to be the lot line along the street which has the least dimension. 3. Builders want the flexibility to choose which street to front. 4. These inconsistencies have caused addressing and permitting problems. 5. There are a growing number of "flag or panhandle lots" being submitted as infill properties are being developed. 6. Better define where lot width is measured. (Staff s interpretation: measured at the minimum front yard setback). List any potential considerations. (Do not define solution) 1. Consider adding a development regulation for "Side Yards Adjacent to Street " like PUD's have in their regulations. 2. Establish minimum criteria for approval of flag lots. 3. Consider reducing the minimum lot width of cul-de-sac lots to 85' instead of the required 100' for residential lots so that only the minimum required front setback is shown on the plat. 4. Revise yard definitions to better evaluate the appropriate setbacks, especially on irregularly -shaped lots. 5. Determine whether adequate lot frontage is achieved by the lot abutting a public street or by accessing a public street by means of a common access easement. If the lot does not have to abut a public street, how are the required setbacks established... where are the front, side, and rear yards of the lot? General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. N/A N:\ECONDEV\PROIECTS\PRIORITY\PAFS\PRONT YARD-06.DOC May/29, 20002 Page 1 of 1 i V PROJECT ADVOCACY FORM SHORT TITLE: Develop policies for Therapeutic Recreation Programs TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision Type: Ordinance XX , Master Plan Component , Project Other: REQUESTED BY: Community Services Department CC , P&Z , ZBA , PB , STAFF X , OTHER: STAFF CONTACT: Kevin Human (817-481-1527) DATE OF REQUEST: 28 May 2002 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) BY: With establishment of a Therapeutic Recreation program, Southlake recreation staff has been able to offer recreation programming to children and adults with mental and physical challenges. While the existing recreational policies and procedures and staff training, provide a safe environment for participants, there are other issues unique to this type of programming that need to be addressed. List any potential considerations. (Do not define solution) Examples of such issues, and potential considerations relate to: • level of independence of participants (and therefore how much care is required by staff) • before and after care of participants outside of actual class time General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. [Q N:\Econdev\PROJECTS\PRIORITY\PAFS\Therapeutic Rec Policies-Ol.doc gas Form Date: May 29, 2002 Page I of 1 PROJECT ADVOCACY FORM SHORT TITLE: Substandard Building Ordinance TYPE OF PROJECT: Scope: New , Minor Revision x , Major Revision _ Type: Ordinance x , Master Plan Component , Project Other: REQUESTED BY: Malcolm Jackson CC _, P&Z , ZBA , PB , STAFF x , OTHER: STAFF CONTACT: Rick Black, Director of Public Safety DATE OF REQUEST: 6-13-00 DATE RECEIVED: 6-13-00 BY: M. Jackson Outline problem, concern or opportunity. (Do not define solution) 1. Current ordinance procedures not in full compliance with recent court rulings on hearing procedures. 2. 3. ------------------ List any potential considerations. (Do not define solution) 2. 3. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. [al C. N:\Econdev\PROJECTS\PRIORITY\PAFS\Substandard bldgs-02.doc Form Date: May 29, 2002 Page I of I is y PROJECT ADVOCACY FORM SHORT TITLE: Youth Master Plan Development TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision Type: Ordinance , Master Plan Component , Project X Other: REQUESTED BY: City Manager's Office CC , P&Z , ZBA , PB , STAFF XX , OTHER: STAFF CONTACT: Kevin Hultman 817) 481-1527 DATE OF REQUEST: 2-3-98 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) BY: Youth programs offered in Southlake are good and SYAC has evolved into a robust program that develops youth awareness and participation in the civic governing process. However, we have not yet undertaken a focused and organized approach to determine the types of programs and services we need to offer children, youth and families. There is currently no formal road map guiding the community for youth initiatives. 2. Through SYAC, the Drug & Alcohol Committee, local school districts and other community groups, the City of Southlake has an extensive community network of citizens (both youth and adults) to actively provide input into the development of a youth master plan. These groups also provide a framework through which services and programs could be offered. List any potential considerations. (Do not define solution) 1. A broad cross-section of the Southlake community should be involved in the development of the plan, however this can be accomplished with input/recommendations from existing boards — Park Board, Library Board, JUC, Drug & Alcohol Committee. 2. The plan could be very expansive or limited in scope, but would probably require the appointment of a citizen steering committee to guide the process. 3. Strong coordination would be needed to ensure existing resources are involved and active in the process. The development of a Youth Master Plan should be a comprehensive effort. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. ICMA award -winning plans from Claremont, CA and Corpus Christi, TX N:\ECONDEV\PROJECTS\PRIORITY\PAFS\YOUTH MP-03.DOC Form Date: May 29, 2002 Page 1 of 2 1�5 PROJECT ADVOCACY FORM SHORT TITLE: Noise Ordinance Update TYPE OF PROJECT: Scope: New_, Minor Revision XX , Major Revision Type: Ordinance XX , Master Plan Component , Project Other: REQUESTED BY: Rick Black Director of Public Safety CC , P&Z , ZBA , PB , STAFF XX , OTHER: STAFF CONTACT: Rick Black, Director of Public Safety DATE OF REQUEST: DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) The current definition of immediate vicinity needs to be updated. BY: ------------- List any potential considerations. (Do not define solution) 1. Establish standards to assist those responsible for the enforcement of noise control. 2. --------------- General Comments: Because of grammatical structure, current definition does not include the area a 100' radius of the noise, even when the distance is beyond the property line. List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Existing Ordinance No. 484 N:\ECONDEV\PROJECTSTRfORITY\PAFS\NOISE-05.DOC Form Date: May 29, 2002 Page t of 1 PROJECT ADVOCACY FORM SHORT TITLE: Develop Public Art Master Plan TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision Type: Ordinance , Master Plan Component , Project XX Other: REQUESTED BY: Community Services Department; Public Art Advisory Committee CC , P&Z , ZBA , PB , STAFF X , OTHER: PAAC STAFF CONTACT: ,Kevin Hugman (817-481-1527)• Chris Carpenter (817-481-1585) DATE OF REQUEST: 28 May 2002 DATE RECEIVED: Outline problem, concern or opportunity. (Do not define solution) :• With establishment of a Public Art policy and Public Art Advisory Committee, City is taking steps to incorporate public art into Southlake. 2. Development of a "master plan" will enable the PAAC and City to allocate limited resources in the most cost effective manner, and also serve to identify other opportunities for low-cost initiatives that serve a public art purpose (i.e., traveling art pieces, loans, etc.). 3. PAAC is reviewing many of these issues at present, and will be working to develop a Public Art Master Plan in the upcoming year. List any potential considerations. (Do not define solution) define types of public art desired (i.e., portals, sculptures, fountains, indoor and outdoor public art, etc.) 2. identify priorities for public art efforts 3. identify opportunities for partnerships, corporate sponsorships, donations or loaned art, etc. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. 2 N:\Econdev\PROJECTS\PRIORITY\PAFS\Public Art Master Plan-01.doc Form Date: May 29, 2002 Page 1 of I Annual Cost of Water! per "Non Uniform' (Current) Contract FY 2000-200 V Total Consumption: (gallons) Averages Day Consumption (gallons) Max Day Consumption (gallons) Max Hour. Consumption (gallons); A. Annual Raw Water &Treatinent Cost ($1..171.7/1,000 gallons), G.. Excess, Max Day Charges - M09,151/1VIG * 16.456 MG); Total Annual Cost of Water (A.+B). _ 3,270,000,000 8,958,904 25,415,000 26,483,800 53,831,459 $1,796,188 $5,627,647' Major Differences between I Current and Proposed Contract A Customer Water Advisory, Committee: wilt develop, a. Uniform Water Conservation Policy, for. adoption by customer cities to reduce. consumption: Fort Worth, has agreed to Southlake's second, point of connection for water supply, at Fort VVorth's Caylor Road tank.. (set map), Fort Worth has agreed to, construct an additional'' 48" diameter supply pipe to the Caylor tank at a cost of $9,000,OOQ Southlake's share of cost is. $2,970,000 which muse be4 paid: over 60': months starting in FY 2004=2005. Southlake will be required to collect "System Access Fees" or impact fees for all new and enlarged water connections. Slide 53 - -.-_ WES'i E 7-3 exas To: From: MEMORANDUM June 10, 2002 Billy Campbell, City Manger Pedram Farahnak, P.E., Director of Public Works, 481-2308 Subject: Presentation on Drainage Master Plan and Storm Water Phase II. Action Requested: Staff requests input, comments and guidance from the City Council. Background Information: Due to rapid growth and increased storm water run-off and its adverse impact on the environment, rules have been developed as part of the National Pollutant Discharge Elimination System (NPDES) in compliance with the Clean Water Act (CWA) to prevent excessive amount of pollutants entering the state and the U.S. waters. A master plan will set forth the Council's direction for compliance with the NPDES as well as the priorities by the Council for funding the necessary drainage improvements in Southlake. The presentation will provide an overview of Citywide basins and watersheds, the Storm Water Phase II facts, the general scope of Master Plan, the Drainage Utility System (DUS) as a possible source of funding and steps necessary to adopt this source for implementation. Financial Consideration: Not applicable to this presentation. Citizen Input/ Board Review: Not applicable to this presentation. Legal Review: Not applicable to this presentation. Alternatives: City Council's comments and direction will be used to examine other alternatives if applicable. Supporting Documents: Presentation materials are attached. Staff Recommendation: Please review this presentation and direct your comments to the staff. Staff Contact: Pedram Farahnak, P.E., Director of Public Works, 481-2308 PF/kw 75 Public Works Issues Storm Water Phase II and Drainage Master Plan Slide 55 Watershed Drainage Basins with Major Creeks and Streams n �J Nb t is GnAee a0 VAId� 5 x l a i r� ar � r 5 -r3 r �,. ,.," • n,:1, °Edwin eIG eF.aa LEGEND n�. 7 7— Drainage Master Pfan Scope Follows the recommendation of the 1.998 Master Drainage Report. Provides Council the opportunity, W set policy on all drainage related issues.. Performs actual survey, of all primary creeks. Provides estimated cost of necessary drainage: improvements Establishes funding, mechanism, and fees for drainage related improvements., Complies with the Phase II Storm Water Clean Water Act. Storm Water Phase. II Facts Rules were developed as part of the. National Pollutant Discharge Elimination System (NPDES NPDES Permit Compliance must be achieved V pursuant.to Section_.402 of. the Clean, Water Act of 197Z NPDES Permit violations could subject the City to: federal! and state enforcement actions and. penalties Storm Water, Phase II Facts continued Typical, urbarT,,'p'ol[.UtantS of concern, in,, storm water are.,,. Oir and heavy, metals; industrial chemicals bacteria grease saltIsand., pestddes herbicides nutrient NPDES Permit application to the EPA is due, by March,, 10,, 2003 for municipalities serving urbanized populations of less than, 100,000 Creating a Drainage Utility System (DUS) a possible funding source Chapter 402 of the Texas Local Government Code allows assessments of fees orr an improved property, for "'drainage service" "Drainage includes bridges, catcft. basins, channels., conduits, creels, etc. used, to accept surface, water from [and DUS can. be adopted, as follows Define servicearea contributing storm water to "d'rainage� service:' and establish a. schedule of charges Kust be; created; by, ordinance and declare the: F: drainage.of the City to be a public utility City Councils must holds a, public hearing (includes 3 notices to, the: public DUS ordinance must be: published in full in the newspapers of generat circulation: e, Texas MEMORANDUM June 10, 2002 To: Billy Campbell, City Manger From: Pedram Farahnak, P.E., Director of Public Works, 481-2308 Subject: Presentation on Pavement Management Systems for street inventory, conditions and rehabilitation Action Requested: Staff requests input, comments and guidance from the City Council on this subject. Background Information: Major rehabilitation of Southlake streets is currently funded through Capital Improvement Program. The rehabilitation is prioritized by observation of street surface condition and citizen complaints. A pavement management system will report current pavement conditions street by street by measuring surface distress, riding comfort and structural adequacy. The Pavement Management System also gives overall picture of required funds needed to properly maintain the street network. Financial Consideration: Not applicable to this presentation. Citizen Input/ Board Review: Not applicable to this presentation. Legal Review: Not applicable to this presentation. Alternatives: City Council's comments and direction will be used to examine other alternatives if applicable. Supporting Documents: Presentation material is attached. Staff Recommendation: Please review this presentation and direct your comments to the staff. Staff Contact: Pedram Farahnak, P.E., Director of Public Works, 481-2308 Public Works Issues Pavement. Management System Southlake; Street Facts 18G miles (Soo lane miles) of paved road exists in, the 23 square miles with In the city, limits 540/o; of streets are: constructed of asphalt 455% of streets are constructed of concrete. 0.55fQ. of streets are constructed of gravel Slide 63 MA Slide 64 100 90 80 9 70 C a 60 a O 50 U 0o 40 E m C 30 20 10 0 0 1 2 3 < 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Age $100 $90 Sao a $70 } S60 O' N $50 `d a w s30 rc $20 k9i s0 97 Maintenance. & Deconstruction Costs Pavement Management System: Reports, current pavement condition street byx street by measuring" Surfaces distress Riding comfort, & Structural: adequacy Gives, overall picture of required funds needed, to properly maintain they street network., Prioritizes streetsaccording to need for maintenance: for most cost effective. use: of funds. City of Southlake, Texas MEMORANDUM June 12, 2002 TO: Billy Campbell, City Manager FROM: Greg Last, Director of Economic Development SUBJECT: Annual Project Prioritization by City Council Step 3 - RESULTS OF COUNCIL RANKING Action Requested: Review and confirm prioritization results. Background Information: The "Project Prioritization" process has been utilized as a management tool for several years to best match staff work with the priorities of Council. It allows City Council, board members and individual advocates of projects an opportunity to place their item before City Council for collective ranking. This process has provided clear direction to staff as to the Council's desires and has greatly aided in the productivity of staff due to our ability to focus on the higher priorities. Note that the attached Master Schedule shows the actual distribution of rankings in the left five (5) columns, and the results of this distribution in the far right two (2) columns. The score (far right column) is derived by multiplying the frequency of response by the priority level, summing, and dividing by the number of responses. Then all items are ranked (second column from right) based on the score. Financial Considerations: None Citizen Input/ Board Review: Citizens, board members, staff and any interested parties are allowed to submit a Project Advocacy Form (PAF) for consideration by Council. Legal Review: None Alternatives: Staff would be glad to pursue alternative management tools if suggested. However, the current process has been effective in matching Council's desires with staff's efforts for several years. Supporting Documents: The attached booklet includes the master schedule with the results of rankings as well as a copy of each project's PAF. Staff Recommendation: Evaluate the results of the ranking and provide direction to staff as needed. N:\Econdev\PROJECTS\PRIORITY\Memos\2002-06-12 CC Stepldoc 76 8.0 Screening - Screening shall be provided in accordance with Sections 39 and 43.9.c. of the Comprehensive Zoning Ordinance except screens comprised ofplanting materials and located within buffervards along the boundary of the °.L'.D. shall be exemp,. 4om the architectural fencing offset requirements of Section 4.3.9.c.1.(e). 9.0 above Grade Structured Parking - The following -xtmptions shall apply to above grade structured parking facilities: a. :above grade structured parking facilities shall be exempt from the accessory building limitations of Section 34.2 of the Comprehensive Zoning Ordinance, provided that such facilities meet the applicable requirements of these Development Regulations for principal'buildings, except for number of stories ,:�iuch is not limited (subject to the maximum height limitation as set forth in Section 3.0a of,these Development Regulations); provided, however, that the Horizontal and Vertical Articulation requirements of Section 43.9 of the Comprehensive Zoning Ordinance shall not apply, except that, subject to the limitations set forth bel:iw, Vertical Articulation shall be provided at elevations visible from North Carroll Avenue between State Highway 114 and F.M. 1709, or F.M. 1709, and/or are visible from a tract zoned residential ardor designated as low or medium density residential on the Land Use Plan, the property line of ,:: rich is within four hundred (400) feet of such parking structure. In addition, any such visible elevations shall have a solid parapet wall of not less �-ian forty-six (46) inches and shall utilize colors consistent with the surrounding principle buildings. The following exceptions to the above limitations shall apply: (i) elevations visible between gaps between buildings of fifty (50) feet or less shall be exempt from the Vertical Articulation requirements; and (ii) elevations which are set back behind a building pad for a future building, which building has not vet been built as of the date the parking structure is built, shall be exempt from the Vertical Articulation requirements for a period of three (3) nears until such time as the future building is built; provided, however, in the event such building has not been built within such three (3) year period, the parking structure shall thereafter be modified to comply with such Vertical Articulation requirements or in the alternative shall be screened with trees or other appropriate planting materials until the time that such building is built. If screening is used, the method and type of screening shall be subject to the City's approval. One specific exception to the time r a.mes nominated above is made as to the block bounded by Street 3, Street D, Strut 1, and Street C whereby the time limitation referenced herein is reduced from three (3) years to two (2) years. pudxmarch.wpd. Development Re3_':::cns FINAL D'.:�-9 C-9 �9 b. If not abutting a right-of-way, above grade structured parkin; facilities shall be provided with adequate access from public rights) -of --way via private drive(s) and/or access easements. 10.0 :accessory Structures - The follo•.ving restrictions shall apply to accessory structures: a. With the exception of the following items, accessory structures shall not exceed one (1) story or a height of fourteen (14) feet. park pavilions or bandshells 2. above grade structured parking facilities. No item listed above shall exceed fifty-two (52) feet in height or, in the case of above grade' structured parking facilities, the lesser heights allowed under Section 3.Oa of these Development Regulations, nor shall it exceed, where applicable, the maximum elevation limitation of Section 43.9.c 1(g)i. of the Comprehensive Zoning Ordinance b. Except for open spaces and open space amenities, no accessory structure shall be located between the front lot line and the principal building on a lot. 11.0 Minimum Width of Enclosed or Partially Enclosed Open Space - In lieu of the requirements of Section 33.7 of the Comprehensive Zoning Ordinance, the following definitions and requirements for minimum Court widths shall apply: a. Minimum widths shall be based on the following schedule: CO URT TYPE MLY131U.41 WIDTH/AREA Court; Open Court 3 inches per 1 foot of building height, min. 12 feet Closed Court: min. area equal to twice the square of the width of the court based on surrounding building height, but not less than 250 sq. ft. CourtNiche: no portion shall be more than 3 feet (measured horizontally) from a point where the court niche is less than three feet wide. pudxmarch.vrpd. Development Re3ul=::er.s FINAL DR-10 C-10 '50 b. For purposes of subpart a. of this section, the following definitions shall apply: Court: An unoccupied space, open to the sv, on the same lot with a building, which is bounded on two (2) or more sides by the exterior walls of the building or by - vo (2) or more exterior ,vails, lot lines, or yards. Not a court niche. Court. closed: A court surrounded on all sides by the exterior walls of a building, or by exterior walls of a building and side or rear lot lines, or by alley lines where the alley is less than 10' in width. Court niche: Not a court. An indentatioti, recess, or decorative architectural treatment of the exterior wall of a building which opens onto a street, yard, alley, or court. Open Court: A court opening onto a street, yard, alley, or private drive not less than twelve feet (12) wide. Court, width of: The minimum horizontal dimension substantially parallel with the open end of an open court or the lesser horizontal dimension of a closed court; or in the case of a non -rectangular court, the diameter of the largest circle that may be inscribed in a horizontal plane within the court. 12.0 Interior Landscape :areas - Specific requirements for interior landscape areas shall be determined at the time of development plan or site plan review, as determined by the City Council. Any landscaping in a surface parking lot approved in connection with development plan or site plan approval for such lot, which is taken out in connection with the later construction of a parking structure, shall be relocated or replaced. 13.0 Irrigation - Required landscaping shall be served by an irrigation system meeting the requirements of Section 3.6 of Ordinance 544, except in those instances and in those areas where installation of such a system is a) potentially harmful to any preserved or existing plant materials; b) not reasonably required due to the nature of the plant material (e.g. where irrigation could be detrimental to drought -tolerant plant species); or c) create a situation possibly harmful to public health, safety or welfare. Determination of the situations described above shall be made by the City's Landscape Administrator. 14.0 Realignment of North Carroll Avenue - All land uses within the proposed P.U.D. shall be in accordance with allowable uses in C-3 zoning, as modified by the development regulations of this P.U.D.; provided, however, in the event any property within the P.U.D. shall become located west of the North Carroll Avenue right-of-way due to the City pudxmar ch.- rd. Develoomen: Rg*j!.a:icns FNNAL DR-11 C-11 Sf acquiring additional right-of-way and realigning North Carroll Avenue to the east as shown on the Concept Plan, such property to the west of North Carroll Avenue shall be used and developed only in a manner consistent with all zoning or other development standards that would apply to.property that is zoned C-3 under the Comprehensive Zonin; Ordinance of the City of Southlake. pudxmarch.wpd. Development Regulations Ff.NAL DR-12 C-12 sc� ® '-sC .s R clto Oevelopment • Southlcke rows Center C-13 153 CONCEPT PLAN for `! Proposed Non —Residential P.U.D. District Southlake. Tarrant County, Texas October 14. 1996 -�Xzo usd RTCHARD EADS ks��srrAG "MIXEO USE C3 USr- AG • Sul.; Ln cl-ly CS 0 HALL AG 14 USE AG 14.'XED 4pb -T- 0 USE 11 A C3 mIX=O ~�� �,,%� oLi USE C 0 V LL Ln I . J O tract Ctrta AG XED C3 USE 'AZXZ-0 USE oy AG L-�j 3 \ \ C SP2 C2 cc":*,., l[n. Go 0 0 '1 C., �I '�( I i3rr.tut t:osis � NIXED USE ..o Sri Il ' � •-- MIX -CO USE SOUTHLAKE TOWN C EN RIALTO DrIZZLOPUZ-11 —4 CONCEPT PLA.N C-14 RECD DEC o 9i966 � I ! jai• y 0 7 I .';iVZ 7y �3� 1�3 aI u - _ a a I azl�j .. ;. I. �• �•II I I `I_ 1y ��. i uuI •il ati i. ui t i..�;"I• t i i Si. I I• U o - �•• -¢lea u_ !i• u'`e3 .+�i .� d'M i:; iw' ri°i I -ol-'• -s a••1 0-. I° }2� L 1;.•• ¢u:'a b-'t! �i � �° �tl I I I r i •'�- I, r _ .371i1'�" �1 FIiI Iai � I Nli 1 I Il Yy9y ea;? a;,aag9 6S gg�•.�� _,leSY 4'L_Y C • . 1? f_ $=ate Y .1�. Y 3 �� :gi � •2; Fy g a sr i2 gr:�" t '4il1, ii:;: 1-------------- a !1i77tltlil! - �. e iilSitltii B � � '=:c iEe:ie i2 ' gas ai�9 Y 4 y,wrllx:r., �i::Ya .y ltl lli Jili 7 4:.:s L:7 a i z VC,VI y: ;c_;: � Cii W z�i �1tI t tT «22 lot 1 r u V I E-• : u � cn EXHIBIT D J� i.rexill J11 G MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (the "Agreement") sets forth the terms and conditions whereby Southlake Venture West, L.P. (the "Developer") agrees to donate land (the "Property") to the City of Southlake (the "City") for the intended purpose of the City's development of a City Hall (the "Building"). The City is considering joint -use of the -Building for the administrative offices of Carroll Independent School District and/or Tarrant County. This Agreement is a binding agreement on the undersigned parties, subject to the terms and conditions contained herein. This Agreement is subject to the formation of Tax Increment Reinvestment Zone #1 (the "TIF"), Southlake, Texas. PROPERTY: Approximately 0.71 acres of land, situated in the planned unit development for Southlake Town Square, Southlake, Texas, as shown on the site plan attached as Exhibit A. The Developer agrees to contribute the Property subject to the City's commitment to construct the Building, as set forth herein. BUILDING: Up to an approximately 80,000 sq. ft. Building. PARKING: The Building will require parking at a ratio of not less than one (1) space for every 330 square feet of building area ("Parking"). The Developer will provide such Parking subject to the following conditions: 1) 25% shall be specifically reserved for the exclusive use of the Building occupants, the residual 75% shall be non- exclusive; 2) provided further that ten (10) spaces shall be provided, and exclusively reserved, as on -street adjacent to the Building for short-term parking; and 3) that the City shall pay all costs associated with such Parking, subject to the City and the Developer entering into a separate agreement providing for the location of all exclusive parking and any terms, conditions and/or limitations to the city's payment of such costs. _ CONSTRUCTION OF IMPROVEMENTS: The City shall construct the Building and related landscaping (collectively, the "Improvements") and the Developer shall construct the Parking. The City shall provide for the design of the Improvements subject to the architectural control of the Developer. The Developer shall provide for the design of the Parking and related improvements subject to the City's reasonable approval. E-1 REIMBURSEMENT OF IMPROVEMENTS: Upon completion of the design of the Parking (as agreed to by the City and the Developer), the Developer shall provide the City a mutually agreed contract for construction of Parking which will include a schedule on the timing of completion. TIMING: The City acknowledges that the construction of the Building is integral to the success of the Developer's Southlake Town Square project, (the "Project"), and the Developer acknowledges that the successful completion of the Project is integral to the City's commitment to locate the Building on the Property. Pursuant to the City's execution of this Agreement, the Developer agrees to commence construction of Phase I of the Project (a minimum of 240,000 sq. R. of commercial retail and office building space, exclusive of the Building), prior to March 31, 1998. Subject to the Developer's tirr. ply start of construction, the City agrees to commence construction of the Building by August 31, -1998, subject to the City having one (1) six (6) month right of extension. Subject to completion of Phase I of the Project, the City agrees to complete construction of the Building prior to November 30, 1999, subject to the City having one (1) six (6) month right of extension. RIGHT OF FIRST REFUSAL: The City shall have a right of first refusal on office space located in the two (2) buildings in the Project located adjacent to either side of the Building, as shown on the site plan attached as Exhibit A. This Agreement represents all the terms and conditions between the City and the Developer with respect to the Property and the Building, is intended to be a binding agreement, and cannot be amended or superceded unless done so in writing. zmw��-- Developer City E-2 �,57 City of Southlake, Texas MEMORANDUM June 12, 2002 TO: Billy Campbell, City Manager FROM: Greg Last, Director of Economic Development SUBJECT: Public Improvement District No. 1 - Aventerra Action Requested: Evaluate the merits of initiating a Public Improvement District (PID) on a portion of Terrabrook's Aventerra project (Tract II) and provide direction to staff as to whether or not to proceed. Background Information: Representatives from Terrabrook have contacted staff regarding the possibility of initiating a PID on a portion of Tract II at the northeast corner of SH 114 and White Chapel. Benefits to the developer include being able to accelerate the infrastructure of the project in a cost effective manner. Benefits to the City include the acceleration of development thereby increasing our marketing ability and likelihood of success in attracting desired end users. An Executive Summary encompassing several issues is provided in the attached booklet. Financial Considerations: A full financial analysis has been performed by First Southwest (Jim Sabonis) regarding various financial characteristics of the program. This analysis is included in the attached PID No. 1 booklet. Citizen Input/ Board Review: This item is just beginning the public review and comment stage. Legal Review: The City Attorney's office (Wade Adkins) as well as bond counsel (Ed Esquivel) have been heavily involved in the preliminary evaluation and preparation of materials related to PID No. 1. Alternatives: Alternatives seem to include: 1. Move forward with PID generally as proposed. 2. Move forward with recommended modifications. 3. Decline to pursue adoption of the PID. Supporting Documents: See the attached Executive Overview booklet dated June 12, 2002. Staff Recommendation: Direct staff to proceed with development and adoption of PID No. 1 for a portion of the Aventerra project. CITY COUNCIL JUNE RETREAT Day Two - June 21, 2002 Training Room 3D — Town Hall 9:00 p.m. — 2:00 p.m. 9:00 a.m. Transportation Issues • FM1938 • Wall Street Bridge • Regional Transit Study 9:30 a.m. Update Comprehensive Plan Process • Committee Appointments 10:30 a.m. Department of Public Safety Issues • Racial Profiling 10:45 a.m. Public Works Issues: • FW Water Contract • Consider a 60-day time extension of water Purchase contract with City of FW 11:15 a.m. Working Lunch 11:30 a.m. Public Works Issues continued: • Stormwater Management • Pavement management 12:30 p.m. Project Priorities 1:30 p.m. Council Goal Setting 2:00 p.m. Wrap Up and Adjourn Page Bruce Payne/ 59 Greg Last 60 62 Bruce Payne 63 Rick Black Pedram Farahnak 64 74 Pedram Farahnak 83 Greg Last 90 Billy Campbell / Greg Last Please Note: The following have been provided as "text only " items, included in your packet as a means of providing additional information about important topics. Any of these items may be reviewed at Council's request: • Comprehensive Energy Policy - JE (TI-11) • Health Insurance - HC (T12-16) • Web Site - JK (T17-19) City of Southlake, Texas MEMORANDUM TO: Billy Campbell, City Manager FROM: Bruce Payne, Director of Planning SUBJECT: Southlake Blvd/Wall Street Bridge Action Requested: Consider options for future replacement of Wall Street bridge. Background Information: In February, 2002, staff briefed Council on potential replacement options for the Wall Street bridge. The bridge is scheduled to be removed due to the recently funded "Funnel" project, which will widen the SH 114 beyond the span of the existing bridge. At the time, it was staff's understanding that the City of Grapevine did not want the bridge connection to Wall Street to be reestablished. However, staff has since learned that Grapevine prefers that the bridge connecting Southlake Blvd and Wall Street be replaced. Southlake and Grapevine staff members have met with TxDOT officials on this subject, where several new options were identified. Financial Considerations: None. Citizen Input/ Board Review: A SPIN meeting was conducted on this topic in February, 2002. The P&Z Commission was briefed in March, 2002. Legal Review: N/A Alternatives: TxDOT has suggested three different alternatives for the replacement of the Wall Street bridge. Staff will review the different alignments with Council at the June Retreat. Supporting Documents: None. Staff Recommendation: Indicate preference regarding bridge replacement. k,ity or L-5outniaxe, i exas TO: FROM SUBJECT: MEMORANDUM June 12, 2002 Billy Campbell, City Manager Greg Last, Director of Economic Development Regional Transit Study Action Requested: Express support for a Regional Transit Study to be requested by Metroport Cities Partnership and performed by the North Central Texas Council of Governments (NCTCOG). Background Information: The COG is the Metropolitan Planning Organization (MPO) for the Dallas / Fort Worth region. As such, they analyze and plan for regional transit systems within our region. Annually they undertake internal studies as a service to member communities. During discussions on other topics, regional transit systems were discussed and offered as a potential study for the Metroport Cities Partnership service area. It is my belief that we should encourage Metroport to solicit such a study for the following reasons. • Our long-term economic viability is directly associated with access to labor markets and residents utilizing our retail services. • Southlake and other Metroport Cities have been experiencing growth over the years and increased traffic as a result. This study would look at the very long term opportunities for management of our traffic systems. • Where some cities have historically been opposed to linkages with a regional transit system, now many of the same cities are fighting hard to be included. I think it will help the Metroport region to be proactive and look 15-30 years into the future for transit opportunities. • Our retail centers could benefit substantially and increase their long-term viability with strategically located access points to a regional system. Financial Considerations: None. COG performs this type of study at no cost for member cities. Citizen Input/ Board Review: There will be many opportunities for input in the future should the transit study identify any. opportunities that the Metroport Cities desired to follow-up with. Legal Review: None required. Alternatives: Take no action. h () Page 1 of 2 Supporting Documents: None. Staff Recommendation: Express support for a Regional Transit Study request by Metroport Cities Partnership to be performed by COG at no cost to the cities. Page 2 of 2 h1 City of Southlake, Texas MEMORANDUM TO: Billy Campbell, City Manager FROM: Bruce Payne, Director of Planning SUBJECT: Comprehensive Plan Update Action Requested: Selection of Steering Committee for Comprehensive Planning Process Background Information: The Southlake City Charter requires that the various elements of the city's comprehensive plan be updated every four years. Staff recommended that the Land Use Plan and the Thoroughfare Plan be updated at the same time given the interrelated nature of the subject matter. Staff also recommended that an independent steering committee be designated as the responsible entity for the comprehensive plan update, and that a logical planning process be adopted for the steering committee to follow. At the regular City Council meeting of March 19', Council approved the concept of combining the Land Use Plan with the Thoroughfare Plan, use of an independent steering committee, and a planning process outline. Staff is now waiting for the selection of the steering committee so that the comprehensive plan update process can begin. Financial Considerations: None. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: N/A Supporting Documents: None. Staff Recommendation: Begin process of selecting steering committee members so that the update process for the comprehensive plan can begin. MEMORANDUM June 14, 2002 TO: Billy Campbell, City Manager FROM: Rick Black, Director of Public Safety SUBJECT: Department of Public Safety — Racial Profiling. Action Requested: City Council review of Southlake DPS compliance with Senate Bill 1074 addressing racial profiling. Background Information: The passage of Senate Bill 1074 by the 77`h session of the Texas State Legislature has placed a new and substantial responsibility upon Texas police agencies. The bill mandates policies and practices related to data collection, reporting, complaint processes, officer training and public education. The law also mandates reporting of specific information to the governing body in 2003. Director Rick Black and Chief Marlin Price will provide an overview of SB 1074, explain what DPS has done to become complaint and inform council as to their role within this law. If you have any questions, please contact Director Black. Financial Considerations: Not Applicable Citizen Input/ Board Review: No citizen input has been received. Not subject to any Board review. Legal Review: None Alternatives: Not Applicable Supporting Documents: None Staff Recommendation: Place this item on the June retreat for information purposes. 0 uthlake, Texas MEMORANDUM June 10, 2002 To: Billy Campbell, City Manger From: Pedram Farahnak, P.E., Director of Public Works, 481-2308 Subject: Presentation on Fort Worth/Southlake Water Purchase Contract Action Requested: Staff requests City Council's input, comments and guidance on the subject. Background Information: The current water purchase contract between Southlake and the City of Fort Worth was executed on June 24, 1987 and will expire on June 24, 2002. Due to Southlake's high growth rate, the number of water connections have grown from 2,416 in 1991 to about 7,615 at the present time. City of Southlake consumed 2,134,000,000 gallons of water during FY 2000-2001. The average and maximum day water usage was 5,846,575. and 18,700,000 gallons respectively during the same period. This presentation is planned to inform Council about the proposed Fort Worth contract, comparison of water cost under the proposed (uniform) and the current (non -uniform) contract and the differences between the two contracts. Financial Consideration: Not applicable to this presentation. Citizen Input/ Board Review: Not applicable to this presentation. Legal Review: Not applicable to this presentation. Alternatives: Council's comments will be used to examine other alternatives. Supporting Documents: Presentation material is attached. AM Staff Recommendation: Please review this presentation and direct your comments to the staff. Staff Contact: Pedram Farahnak, P.E., Director of Public Works, 481-2308 PF/kw (5- Public Works issues Port Worth Water Contract Water Related Facts Current contract was executed` June, 24, 1987 Current contract expiration date: June 24, 2002 Number -of customers connections 7,615 Distribution mains in mites 210 Ground and: elevated: storage. capacity 20,000,000 gaG Water consumed, In 01-02 2,134,000,000 gal Per capita per day consumption 270 gal' Average per day consumption in 01-02 5,846,575 gal Maximum per day consumption in 01-02 18,700,000 gal ' 8000 S 6000 4000 2000 Historica[ Number of Water Connections 1991 1993 1995 1997 1999 2001 Year Fort Worth "Uniform" Water Contract Formula. Cost of Water Raver Water Cost r Treatment, Pumping, & Transmission Costs Max. Daily Demands in, Excess of Avg. Daisy Used. f, MaxR Hour Demand in Excess of Max Daily Demand Annual, Cost of Water per "Uniform" (Propose) Contract TotallConsumption, (gallons) 3,270,000,000, Average Day Consumptiorr (gallons) 8,958,904 Max Day Consumption (gallons): 25,415,000 Max Hour Consumption (gallons) 26,483,800, A.. Annual! Raw Water & Treatment Cost ($1,14/1,001Ygallons) = $3,75%519. B� Excess Mav Day,. Charge ($71,135/MG-1G.45G MG) = $1,.170,598 C Excess Max Hour Charge ($22,455/MG-1.068 MG) = $23,982 Total' annual Cost of Water (A+G+C) = $4,954,099 MCS CONTRACTORS ROUGH ORDER OF MAGNITUDE ESTIMATE f3ML • NFRASTRUCTURE MOO / DESCRIPTION Tamil O.—tKy U.M. MASS "CAVATION A EARTHWORK CLEAR 4 GRUB STT TEMPORARY PERIMETER FENCE (,—In 4 •4st I10e 1 3.200 LF CLEAR S GRUB SfTE 40 Ar SUBTOTAL CLFJIA a GRUB SITE 40 AC ROUGH GRADE Iwo 3-0 TEMPORARY ROADS DURING CONS'TRUCnOM 1 LS C.1T I FILL fCWFI. ".Wr l 125.0013 CY SUBTOTAL ROUGH GRACE 125.000 AC FROSON CONTROL EROSION CONTROL 1.742.400 SF SUBTOTAL EROSION CDNTIHOL 1.742.ADG SF SUBTOTAL MASS ItKCAV. EARTHWORK 1.742AM SF GRADE FOR LIIIE f1mme timmi 1 GRADING FOR LIME 33.393 SY SUBTOTAL GRADE FOR LWAE 32.323 SY 3' I 3• Y I41ET 6 EA 4• 14• Y INLE 1 EA REMOVE EXIST RCP PIPING 4500 REMOVE I..7' GST INLET 3 EA REMOVE EXIST 4EADWALL @ 1700 1 EA SPOIL REMOVAL --ROM SITE t LS TRENCH SAFE-, - 9.510 LF SUBTOTAL STORM DRAINAGE 4234 LF WATER SERVICES PVC WATER SVC TO SLOGS 1`320 LM 11 EA T PVC WATER SVC TO SLOGS QBO LF) 6 EA S OR PVC WATER BBD LF C• OR PVC WATER (FIRE) - 640 LF 1' OR PVC WATER 3J4C LF fi GATE VALVE W/ BOX 47 EA /' GATE VALVE W/ BOX 23 EA ' SLOWOFI VALVE 5 EA 6' DOUBLE GATE VALVE t DETECTOR CHECK 7 EA FIRE HYDRANTS 24 EA 0.1. FITTINGS 1.00 LS CONNEC'TO EXISTING (17' 45 4mnm IH I SENOSI 2 EA cLrr d PLUG EXISTING 10' 1 EA TRENCH SAFETv 9.560 LF SPOIL REMOVAL FROM SITE 1 LS TES`7 WATER LINES I LS SUBTOTAL WATER SERVICES 4.234 LF B-2 a5 NCB CONTRACTORS ROUGH ORDER OF MAGNTTLDE ESTYAATE -"AL - INFRASTRUCTURE ITEM I DESCRIPTION Tmw w..RY Ux SAHRARY^EWER a- PVC SEWERLNE 4.664 LF 4' OLA MA"40LE ON D USITNG SEWER 2 EA SM 4' OW M0V*4OLE 0-C 28 EA 4' DROP MAN+OLE I EA V RA DEPTH MANr4OLE 10B VF —7—SEWER SERVICE = LF) 1 EA 5' SEWER SERVICE (270 LF) 7 EA C STUBOUT 15 EA T STUBOUT 7 EA CONCRETE ENCASEMENT 45 LF TRENCH SAFETY 46aA LF SPOIL REMOVAL FROM SITE 1 LS TES SEWER LINES I LS SUBTOTAL SANITARY SEWER 4=4 LF OTHER UTRITIES PRIVATE UTILITIES TO BE PROVIDED I LS BY OTHERS.' SUBTOTAL OTHER UTILITIES I LS CURB i GUTTER 2.D65 LF PAVING . STREET f0 LIME PREPARATION S.-Tj SY BLUE -TOP AFTER UTILITY WORK 5.777 S1Y ASPHALT ROADWAY S." m Sy C1RB i GUTTER 20E5 LF SUBTOTAL STREET PAVING 4=4 LF LKUifTRK' DIS'TRIBITTION i G AFFBCS TU ELECTRIC — L.NOERGROUND EL'C.RICAL SYSTE A (1) 1 LS PAD MOtMED TRAKiFORMER.i (11 1 LS -OmOLNTS •w0 OUCTBANK (1) 1 LS OVERH'-1D DISTRIBUTION RELOCATION (1) 1 LS I k--'ER EWIPMEM AND BASES m S'R`A'A'!LGWS (0 1 LS SITE GRAPHICS (PRM 1 LS SUBTOTAL UCiiING OISTR. i GRAPIaCS I LS OFeyITE ROADWORK TRAFFIC SK:NAL WORK -RAF°1C SIGNAL O 1709 i STREET -r -- - 1 1.5 A" CARROLL. AVE. WORK DELETED 1 S SUBTOTAL OFF.ATE ROADWORK I LS ROAD MODIFICATIONS ' DECELERATION LANE O 1709 1 EA C TRBS CUTS 7 EA SUBTOTAL ROAD MODIFICATIONS I LS SUBTOTAL OFF -SITE ROADWORK I LS La C B-3 30 NCB CONTRACTORS ROUGH ORDER OF NAACNITUDE E--T*"TE =%RL- INFRASTRUCTURE _.. ITEM I DESCRIPTION TO1i1 Owrt" U.AL ;IO WALKS GRADING FOR I WE GRADE FOR LIME (.o-m Iwy ryP. Ilict 9.344 SY GRADE FOR LIME (.d-4k Pr�.w —' 4•1^10 BY GRADE FOR LIME f.0-M P--W4YPc AI T.311 ST SUBTOTAL GRADING FOR LINE 20.375 BY STREETSCAPE STREET 'B' SIDEWALKS L PAVING STREET SIDEWALKS 8.865 SF ADA RAMPS - 2 EA SUBTOTAL SIDEWALKS A PAVING 8.645 STREET FURNITURE TRASH RECEPTICALS I EA BIKE RACKS 2 EA BENCHES 0 EA SUBTOTAL STREET FURNITURE 8 EA STREET TREES. MANTERS IRRIGATION. ORANAGE TREE GRATE SUPPORT GALV IRON 0 L35 TREE GRATES 0 EA 94RUISS 0 BENCHES - 0 EA CALIPER TREE 0 8E4CHES 0 EA GROUND CVR 0 BENCHES 0 SF 3.3' CALIPER TREES m STREET 14 EA GROUND CVR 0 39' CALIPER TREES "A SF GROUND CVR 0 PLANTERS 61 SF BERMUDA SOO 39 SY IRRIGATION Z2W SF TREE DRAINAGE /4 :A TREE WELL CONOLATS L IRRIG. SLEEVES 8, EA SUBTOTAL TREES. PLANTERS tRRIG_ 22U SF Tern L rOUS OTHER IT9AS LIGHT POLE FIXTURES 0 EA LIGHT POLE BASES 0 EA STRIPING 0 LF PRECAST BUMPER STOPS 0 EA SUBTOTAL ULSC OTHER ITEMS 0 EA SUBTOTAL STREET'B' 710 LF STREET SIDEWALKS L PAVING STREET SIDEWALKS 16.7BS SF FADE OUT SMPS 175 LF ADA RAMPS 20 RA SUBTOTAL SIDEWALKS A PAVING 18.715 STREET FURNTURE TRASH RECEPTICLLS I EA BIKE RACKS 4 EA BENCHES 6 SA SUBTOTAL STREET FURNITURE ZI EA TREE ORAINI^ E 22 EA TREE WELL CONDUITS A IRRIG. SLEEVES 24 EA SUBTOTAL TREES, PLANTERS IRRIG_ S.015 SF MISCELLEOILS OTHER ITEMS LIGHT POLE FIXTURES 0 EA LIGHT POLE BASSES 0 EA STRIPING 1.751 LF PREZAT.' BUMPER STOPS 104 EA SUBTOTAL WSC, OTHER ITEMS 0 EA SUBTOTAL STREET'C 92I LF B-4 •.r' 31 NCR CONTRACTORS ROUGH ORDER OF MAGW UDE ESTTMTE CML • NFRASTRUCTURE REM I DESCRIPTION Total Ouantwv U.M. ;TRm--t.-.pARK90F SIDEWALKS A PAVING STREET SIDEWALKS 5.201 SF ADA RAMPS ; EA SUBTOTAL SIDEWALKS A PAVING 6.261 STREET FURNTIRtE TRASH RECEPTMAL 2 EA BIKE RACKS 0 EA 3&#--gES I EA SUBTOTAL STREET FURMITURE A ZA rem i vaK OTHER RO{S LIGHT POLE FLXTURES 11 EA LIGHT POLE BASES 0 EA STRIPING 0 LF PRECAST RAW" STOPS 0 EA SUBTOTAL OR = OTHER nMAS a EA SUBTOTAL STREET'L- PARKMDE Fn LF STREET'? SOEWALXS i PAVING STREET SIDEWALKS 16.71LS SF FADE OUT STEPS 21A ;,F SEANCE RAMPS 1a LF ADA RAMPS 20 EA SUBTOTAL SOEWALKS A PAK1f 19.783 STREET PURWTURE TRASH RECEPTICALS II BA BEN(ZHES I EA BIKE RACKS A EA SUBTOTAL STREET FURWTURE 23 EA. M3CELLEOUS OTHER 1TFALS LUGM'OL= I ES 0 a LIB -OLE BASES 0 EA STRIPNG 75/ Lf IREQ—, BUMPER STOPS 104 EA SUBTOTAL IaLSC, OTHER ITETAS a EA SUBTOTAL-TREV -V $25 LF B-.5 T" HC8 CONTRACTORS ROUGH ORDER OF MAGfTtUDE ESTIMATE CIVIL • HMFRASTRUCTURE ITEM I DESCRIPTION Total JTREr'D' . ►ARKSIDE SIDEWALKS A PAVING STREET SIDEWALKS 6161 SF ADA RAMPS 7 EA SUBTOTAL SIDEWALKS 1. PAVING I301 STREET FU*NnU ME TRASH RECEPTK4LL 3 EA BIKE RACKS 0 EA BENCHES 1 EA SUBTOTAL STREET FURFRURE 4 EA LIGHT POLE FIXTURES 11 EA LIGHT POLE BIASES 0 EA STRIPING 0 LF PRECAST BLMPER STOPS 0 EA SUBTOTAL ABSG OTHER rrVAS 0 EA SUBTOTAL STREET "J' PARKStOE f79 LF STRE_TTT SIDEWALKS i PAVING STREET SIDEWALKS 3353 SF Aa RAMPS I EA SUBTOTAL SIDEWALKS L PAVING 3353 SF STREET FURNITURE TRASH RECEPTICALS 5 EA BENCHES 2 EA WE RACKS 2 EA SUBTOTAL STREET FURWTURE I EA AASCELLEOUS OTHER TTEMIS JGHT DOLE FIXTURES 0 JI LIGHT POLE BASES 0 EA STRIPING 560 LF PRECAST BLMPER STOPS V EA SUBTOTAL ALSO OTHER TTF3AS 0 EA SUBTOTAL STREET -1' 700 LF B-6 •r 33 rCB CONTRACTORS ROUCH ORDER OF MACNITUOE ESTOMTE :VIL - NFRASTRUCTURE ITEM I DESCRIPTION Tm d ^P.EET ^' • PARKSIOE 70EWALK3 L PAVING STREET SIDEWALKS 3.304 SF ACARAMPS I EA MJST0TAL SIDEWALKS L PAVNG 3.304 SF. STREET FURNITURE TRASH RECEPTICALS 2 EA BENCHES 2 EA BIKE RACKS 0 EA SUBTOTAL STREET FURNITURE 4 EA 4a=ELLEOUS OTHER RERL: .JGHT POLE FIXTURES 0 EA .IGHT DOLE BASES O EA STRIPING 0 LF "RECAST BL"PER STOPS 0 EA SUBTOTAL IL= OTHER ITEiS 0 EA ANBTOTAL STREET T PARK= E 200 LF TRET r'S' =DEWALKS L PAVING Z--RE-- SIDEWALKS 2Q616 SF -ADE OUT STEPS SOD LF ADA RAMPS 14 EA =TOTAL SIDEWALKS A PAVING 20.D1B SF TREET PURNITURE -RASH RECEPTIGILS M EA BENOIES B SA BIKE RACKS N EA 18TOTAL STREET FURNITURE 33 EA UMI LLEMM OTHER ITEIDS _IGFR LE FIXTURES 0 FA PO .IL#iT P3L_ BASES 0 EA - RIPNG 2.943 LF "`CAS-, BUMPER STOPS /60 EA USTOTAL MSC. OTHER ITOLS 0 EA Us —TOTAL STREET'(' 1257 LF B-7 3� 1/C8 CONTRACTORS ROUGH ORDER OF MAGNITUDE ESTIMATE CIVIL • INFRASTRUCTURE RE)AI OESCRIPTION Ta.w O.WWAT U.AL STV EE' -3' . FARKSIDE =DEWALKS i PAVING SIRE- SIDEWALKS 5.566 SF ADA RAMPS 4 EA SUBTOTAL 330EWALK-S i PAVING 5.5" SF STREET FURMiURE TRASH RECEPTICALS 0 EA BENCHES 0 EA BIKE RACKS 0 EA SUBTOTAL STREET FURNITURE 0 EA IRRIGATION 2.160 SF TREE DRARUGE 12 EA 7RU WELL CONDUITS i IRRIG. SLEEVES 12 EA SUBTOTAL TRM PLANTERS 6tRr- 2.1= SF IBS'CEiLEOUX OTHER ITEMS LIGHT POLE FIXTURES • EA UGI- f POLE BASES 0 EA STRIPING 0 LF PRECAST BLMPE_R STOPS 0 EA SUBTOTAL IIIIS'C. OTHER ITBAS 0 EA SUBTOTAL STREET -4' - PARKSIDE 1257 LF STREET "f" SIDEWALKS i PAVING STREET SOEVVALXS 0 SF ADA RAMPS 0 EA 3USTOTAL SIDEWALKS i PAVNG 6 SF STREET FURNITURE TRASH RECEFnn,, 2 EA SENCHES 2 EA SIKE RACKS 0 EA SUBTOTAL STREET FURNITURE 5 EA STREET TREES PLANIMM BtRIGATIorL DRANAG;E TREE GRATE SUPPORT GALV IRON 7" LDS TREE ORATES A EA 94tUSS Q BENCHES 0 EA =ALIPER 'RE< Q BENCHES 0 EA GROLND CVR 0 BENCHES 0 SF 2.5' CALIPER TREES Q STREET 0 EA GROUND CVR a 23' CALIPER TREES 0 SF GROLND CVR Q PLANTERS 0 SF BERM" Soo 0 BY IRRIGATION 0 SF -Rr DRAMWCE 0 EA TREE WELL CONOUXTS S IRRIG. SLEEVES 0 EA SUBTOTAL TREES. PLANTERS. NtR10.. 0 SF KSCELLEOUS OTHER ITEMS :JGHT POLE FIXTURES 0 EA _IGHT -OLE. 'LASES 0 EA ICI 560 LF PRECAST BUMPER STOPS 21 EA SUBTOTAL MaC OTHER (TONS 0 BA SUBTOTAL STREETS" 200 LF Dp—p 35 W-8 CONTRACTORS ROUPd4 ORDER OF YMCWTUDE E,-rlP"TE CVIL •►4FRASTRUCTURE ITEM I OErCRIFTION Ta.1 awry V.M MEET_ S' . IARK31DE SIDEWALKS A PAVB/O i REET SIDEWALKS 5.=9 —SF AOA RAMPS 4 EA SUBTOTAL SIOEWALIXS A PAVHC S.Z2! SF STREET FURMTRJRE TRASM RECEPTICALS 0 EA BENCHES 0 EA BIKE RACKS 0 EA SUBTOTAL STREET FURNTURE 0 EA luscalEous OTWW nvum U—I POLE FIXTURES 4 EA UGHT POLE BASES 0 EA STRIPM 0 LF 'RECAST BUMPER STOPS 0 EA SUBTOTAL BBSG OTHER TEIAS 0 EA SUBTOTAL STREETS' • PARKSIDE 2Oo STREET 17" SIOEWAUCS A PAVVdG STREET S10EWALK.S 7.446 SF ADA RAMPS 0 EA SUBTOTAL SIOEWALILS A FAVWG 7446 SF STREET FURI6IURE TRASH RECEPTCALS 11 EA BENCHES 0 EA BIKE RACKS 4 EA SUBTOTAL STREET FURNTURE 15 E4 wSCELLEOLLS OTHER nmms '_IOM POLE FIXTURES 0 EA UGMT POL- BASES 0 EA. STRIPRVO 0 LF PRECAST BUMPER STOPS 0 EA SUBTOTAL RBSC OTHER ROBS 0 EA SUBTOTAL STREET 1709 1.193 LF B-9 34�7 HC8 CONTRACTORS ROUGH ORDER OF FAACWTUOE ESTMIATE CNIL• NFRASTRUCTURE REM I DESCRIPTION Tmw a,..n U.M. CARROL— LL .AVENUE SIDEWALKS i PAVNQ STREET SIDEWALKS 0.042 SF ADA RAMPS 1 EA SUBTOTAL SIDEWALKS L PAVNC 0.0/2 SF STREET FURNRURE TRASH RECEPMALS S EA BENCHES 0 EA BIKE RACKS 2 EA SUBTOTAL STREET FURMrTURE T EA , mscm - OTRER REm UGHT POLE FUMURES 0 EA UGHT POLE BASES 0 STRIPING 0 LF PRECAST BUI.IPER STOPS 0 EA SUBTOTAL MUTC. OTHER TTE?LS - 0 EA SUBTOTAL CARROLL AVENUE 1.194 LF B-10 MCS CONTRACTORS ROUGH ORDER OF MAOfTUOE ESTMATE CML - INFRASTRUCTURE REM I DESCRIPTION Tad Q.WgwY U.AI AMWAARY OF CATEGORIES SIDEWALKS ! FAV64G STREET J' 6.065 SF STREET'--' 10.705 SF STREET 'C- PARKSIDE 6.261 SF STREET TT' 16.765 SF STREET 4 - PARKSIDE 6,281 SF STREET T 3.353 SF STREET 7' - PARKSIDE 3.304 SF STREET'r 20.614 SF S-MEET-4--PARKSIDE 5•SW SF STREET 7' 0 SF STREET S - PARKSIDE 5=9 SF STREET 1700 7.449 SF CARROLLMMME 6.042 SF SUBTOTAL SIDEWALKS PAVING 104 9 SF STREET FURNRURE STREET T / EA STREET ot' 23 EA STREET'C'- PARKMOE 4 EA STREET, 9' 23 EA STREETS-PARKSIOE _ 4 EA STREET" I EA STREETS-PARKMOE 4 EA STREST'r M EA STREET'r. PART SIDE 0 EA ... STREET'r _ 5 EA STREETS - PARKSIOE 0 EA STREET 1709 15 EA CARROLL AVENUE 7 EA SUBTOTAL STREET FURNITURE 136 FA STREET TREES PLANTERS. IRRIGATWK DRAINAGE STREeT'S- 22W SF STRE_Er'L- 5.015 SF STREET'L - PARKMOE 1.3M SF STREET-X - 5.015 SF STREET'V'-PARKSIOE S-B4 SF STRESST T 1.366 SF STREflT T-PARKSIDE 1.3U SF STREET'4' 16.BW SF STREET'r-PARKSIOE 2.160 SF STREETS 0 SF STRUTS'-PARKSIDE :.372 SF STREET 1709 55.364 SF CAR ROLL AVENUE 10.= SF SUBTOTAL TREES PLANTERS WR1G... 107.516 SF FA=ELLANEODi OTHER ITEMIS STRE-ETS' 0 EA STREEET'^ 0 EA STREET T: - PARKSIDE 0 EA STREET 4 0 EA .. STREET 17-PARKSIOE o EA STRETTT 0 EA STR£RT-PARKSIOE 0 EA STRL--T'r 0 EA STRE-ET'r-PARKSOE 0 FA SIRE-T 0 EA STREET, T - PARKSIDE 0 EA SIRE-ETI70/ 0 EA CARROLL AVENUE 0 SA SUBTOTAL MSC. OTHER ITEMS 0 EA B-11 HCO CONTRACTORS ROUGH ORDER OF M11GW UDE ESTIMATE CML - INFRASTRUCTURE REM I DESCRIPTION Ta.l Ow -v U.M. STREETSCAFE TOTALS STREET 3' 710 LF STREET r 029 LF MEET -C-- PARKSIDE 929 LF STREETS' 029 LF STREET'- PARrmOE 020 LF STREET 7' 200 LF STREET-'-PARKSIDE 200 LF STREET'H' 1.=7 LF STREET'4'- PARKSIDE 1257 LF STREETS' 200 LF STREET S' - PARKSIOE 200 LF STREET 1700 1.108 LF CARROLL AVENUE 1.100 LF SUBTOTAL STREE WAFE IALL STREETS) 10.OiS LF SUOMARY OF 1T9LS BY CATEGORY SUBTOTAL SDEWALr4i PAywa 104-IM SF SUBTOTAL STREET FURNRURE 130 EA SUBTOTAL TREE$ PUNTERS RIRUG.„ 107.515 SF SUBTOTAL MSC. OTHER REM.) 0 EA SUBTOTAL STREETSCAPE TALL STREETSI 10.M LF SUBTOTAL SIDEWALKS 104-LU SF TOTAL INFRASTRUCTURE LESS PARKS B-12 -39 ACE CONTRACTORS ROUGH ORDER OF MAGNITUDE ESTIMATE CML• INFRASTRUCTURE ITEM I DESCRI'TION Told Ouwv" U.M. "JB LJC 'ARKS TOWN SQUARE (FOUNTAIN BLOCK) FOUNTAIN ALLOWANCE t Ls SUBTOTAL TOWN SQUARE FOUNTAIN i Ls BANOSNELL SQUARE WANLK)N BLOCK) 'OUNTAIN ALLOWANCE t LS SUBTOTAL BANDS71ELL SO. FOUNTAIN 1 LS SANDWELL'AVILION Lsw SF SUBTOTAL BANOSNEL.L'AVIUON 2-500 SF UBT OTA,'ARKS 7S.1100 SF OTAL INFRASTRUCTURE INCLUDING PARKS 60 AC B-13 DEVELOPNIEtiT REGULATIONS In this P.U.D., the following development regulations and standards shall be applicable and shall control to the extent of a --,iv conflict with other development regulations in the Co,;.prehensive Zoning Ordinance, Landscape Ordinance and Subdivision Ordinance. 1.0 Use Regulations a. Permitted Uses - Permitted uses shall be in accordance .with the C-3 Zoning District except as otherwise provided below. b. Noo-Permitted Uses: The following uses shall not be permitted: Filling stations or service stations, operating with or without a convenience store. Frozen food lockers for individual or family use, not including the processing of food except cutting or wrapping. Sexually oriented businesses. C. Uses Permitted by Specific Use Permit Only: The following uses shall not be permitted without a Specific Use Permit approved in accordance with Section 45 of the Comprehensive Zoning Ordinance ("Specific Use Permit"): pudxrnarch.w;;d. Development Rc5_:=::ens Frti aL Sale of previously owned retail goods. Electrical and gas repair and installation services, except where such services are provided incidental to the retail sale of electrical and gas appliances and supplies. Lodges, sororities and/or fraternities. Medical care facilities requiring or allowing an overnight stay, to include hospitals with their related facilities and supportive retail and personal service uses operated by or under the control of the hospital primarily for the convenience of patients, staff and visitors. D?-1 C-1 RECD J U L 2 S 1997 Non mechanical penthouses intended for human occupancy. Nfonuaries, funeral homes and undertaker. Plu.mbing and heating appliance repair and in-stallation services, except where such services are provided incidental to the retail sale of plu.;.bing and heating appliances and supplies. All storage of materials must be indoors within this zoning district. d. Outdoor Displays and Sales - The following outdoor displays and sales shall be permitted: 1. Outdoor temporary removable displays and sales for fairs, festivals and other'special events held in outdoor spaces by Specific Use Permit. 2. Outdoor vendor sales (with acces'sor:, display and storage) in temporary or movable structures, including but not limited to sales of seasonal merchandise, fruit and vegetable market sales, sales of arts and crafts items, sales of specialty food items, and sales of a similar nature, subject to prior approval as to any such use by Specific Use Permit. Locations for outdoor vendor sales shall be approved as part of development plan or site plan review, as determined by the City Council. 3. Sales from kiosks at locations approved as part of an approved development plan or site plan, subject to prior approval as to any such use by Specific Use Permit. 2.0 Accessory Uses - Permitted accessory uses shall be in accordance with the C-3 district. Lz addition, the following accessory uses shall be permitted: outdoor dining and seating areas street furniture, urban design fixtures and streetscape components 3.0 Development Regulations - In this P.U.D., the following development regulations shall be applicable: a. Building Height: Subject to the clarifications and modifications listed below, no building shall exceed three (3) stories, nor shall it exceed fifty-two (52) feet in height. Nor shall it exceed the elevation of 710 feet NGVD 1929 as specified in Ordinance 480, Section-e47SEi}, unless specifically exempted: pudxmarc:h.%pd. Development Reguia::ons FINNAL DR-2 C-2 1. The reference datum shall be established by the sidewalk or ground surface elevation along the side of the building fronting onto a public right-of-wav, and not along the side(s) ofthe building facing onto interior portions of the block. 2. For buildings whose adjoining sidewalk or zroumd surfaces slope an average of 5% or more as measured along portions of the building abutting a public right-of-way, a maximum building height of fifty-seven (57) feet shall be permitted. 3. In the event a Building for a City Hall facility is located on the block bounded by Street 3, Street D, Street 4 and Street C, such building may be built to four (4) stories or sixty-five (65) feet in height; 4. No maximum number of stories shall be applied to parking structures; provided, however, in no event shall parkiner structures exceed forty-two (42) feet in height as measured from the ground elevation; pi.;vided, however parking structures shall be permitted to a height not to exceed fifty (50) feet by Specific Use Permit; 5. Architectural embellishments not intended for human occupancy that are integral to the architectural style of the building, including spires, belfries, towers, cupolas, domes, and roof forms whose area in plan is no greater than 25% of the first story plan area may exceed the height limits of this section by up to the lesser of 50% over the permitted building height or 100% over the actual building height, and shall be exempt from the maximum elevation limitation of Section 43.9.c.1(g)i. of the - Comprehensive Zoning Ordinance; 6. Mechanical penthouses ancillary to the uses below, ventilation equipment, antennas, chimneys, exhaust stacks and flues, fire sprinkler tanks, or other mechanical equipment may extend up to twenty (20) feet above the actual building height, and provided the same shall be subject to approval at approval of the applicable Site Plan unless: 1) are setback from all exterior walls a distance at least equal to the vertical dimension that such item(s) extend(s) above the actual building height, or 2) the exterior wall and visible roof surfaces of such items that are set back less than their vertical dimension above the actual building are to be constructed as architecturally integral parts of the building facade(s) or as architectural embellishments as described in Section 3.a.5. Penthouses intended for human occupancy and ancillary to uses within a building may be allowed pudxmarch.wpd. Development Regulations FNAL DR C-3 by Specific Use Permit as determined by the City Council: in connection with development plan or site plan review- b. Front, Side and Rear Yards: With the follo,.ving exceptions, no ;ont, side or rear vard is required: 1. Buildings along Highway 1709 and the east right-of-way of tiorth Carroll Avenue shall maintain a minimum thirty-two (32) foot setback; provided, however, in areas where right-of-way is provided for acceleration or deceleration lanes, the minimum required setback shall be reduced to twenty (20) feet. In the event the North Carroll Avenue right-of-way has not been established at the time of development plan or site plan review, the setback shall be maintained from the projected east right-of-way of North Carroll Avenue based on information available at the time from the City of Southlake. No service drives, parking; sidewalks greater than six (6) feet in width, or other impermeable surfaces shall be permitted within the setback herein provided unless buildings are setback a minimum of fifty (50) feet. In no event shall the bufferyard along F.M. 1709 and North Carroll Avenue be less than twenty (20) feet. 2. Buildings along State Highway 114 shall maintain a setback of fifty (50) feet from the projected future right-of-way of State Highway 114; provided, however, in the event such right-of-way has not been established at the time of development plan or site plan review, the setback shall be maintained from the projected right-of-way of State Highway 114 based on information available at the time from the Texas Department of Transportation. 3. As to all other P.U.D. boundaries, no building shall be located closer than fifteen (15) feet from the boundary of the P.U.D. C. Maximum Lot Coverase: The maximum lot coverage for individual lots is 100%. However, the maximum aggregate lot coverage for all buildings as a percentage of the P.U.D. as a whole (including the area of dedicated public streets, private drives and common open space) shall not exceed fifty-five percent (55%). d. Building Envelopes: Where "Building Envelopes" are indicated on the Concept Plan, no building (excluding parking structures) shall be constructed, in whole or in part, outside of any Building Envelope as shown without a Specific Use Permit, pudxmar:=.w Yd. Deveiopment Reg flvior,s FINAL 193OM C-4 as determined by the City Council in connection with development plan or site Sian review. e. Common Open Space: Corm -non Open Space as designated on the Concept Pia;, _-ali be provided for public use. No buildin a or other structure shhall be _onstr-acted on any Common Open Space without the prior approval of City Council, except as follows: a bandshell pavilion shall be allowed on the block bounded by F.M. 1709 to the south, Street "5" to the north, Street "C" to the east and Street "D" to the west. f. Building Orientation: Any Building (excluding parking garages and other ccessory buildings) within one hundred fifty (150) feet of a public right-of-way :hall either face such right-of-way or shall have a facade facing such right-of-v.-ay i:l keeping with.the character of the main facade. g. Building Phasing: Buildings adiacent to F.M. 1709 and North Carroll Avenue, as well as those buiVings facing the 3 block "Town Square" district (defined as that buildable area bounded by F.M. 1709, Street C, Street 3, and Street D, excluding a building on the block bounded by Street 3, Street D, Street 4 and Street C) shall be constructed prior to the construction of any above -ground structured par'.{ing behind such buildings. h. Facade Articulation: Any combination of buildings which are located along a single block face may be treated as a single building for purposes of applying the equirements for facade articulation set forth in Section 43.9c.l(c) of the Comprehensive Zoning Ordinance. The property owner shall provide an exhibit as appropriate with each building permit showing cumulative block facade nziculation. Nothing in this paragraph shall require the retrofitting ofan existing wilding. 4.0 Projections into Required Setback or into a Right -of -Way: The following projections shall be permitted into a required setback or landscape area or into a public easement or right -of --way, provided that i) no projection shall be permitted into a public easement or right-o-way along F.M. 1709, North Carroll Avenue or State Highway 114; fi) such projections do not extend over the traveled portion of a roadway; iii) the property owner has as-in:rned liability related to such projections; and iv)'the property owner shall main--,::: such projections in a safe and non -injurious manner: a. Ordinary building projections, including but not limited to water tables, sills, belt courses, pi':asters, and cornices may project up to twelve (12) inches beyond a building face or architectural projection. pudz ma:: h. a ,�*X'. Develops ent Re_•_:_:;ors FNAL DR C-5 54S b. Roof eaves may project up to thirty-six (36) inches beyond the building face or a.-chitectural projection. C. Architectural Projections, including bays, towers, and oriels; show windows (1st . oor only); below grade vaults and areaways; and elements of a nature simila.- to t ose listed; may project up to forty-r:vo (42) inches into a required yard or beyond the building face. d. No portion of an architectural projection described in Sections 4.0a, b and c above less than eight (8) feet above the ground elevation may extend more than forty- eight (48) inches into a required yard or beyond the building face. e. Canopies and/or awnings may project from building face and may extend to, or be located within eight (8) inches of the back of curb. Ground -mounted supports for items in this Section 4.Oe may be approved as part of development plan or site plan review, as determined by the City Council. f. Below -grade footings approved in connection with building permits. 5.0 Off -Street Parking: With the following exceptions, parking shall be provided pursuant to Section 35 of the Comprehensive Zoning Ordinance, and such required parking shall be calculated in accordance with the provisions of Section 35 (including the shared parking provisions of Section 35.2): a. On -street as well as off-street parking shall be permitted within the P.U. D. b. Up to twenty-five percent (25%) of required parking may be compact spaces having a minimum space width of eight (8) feet and a minimum space length of sixteen (16) feet; provided, however, compact spaces shall not be allowed on - street and shall be limited to off-street parking locations. Each compact space shall be clearly designated. c. Required parking shall be located and maintained anywhere within the P.U.D. On -street parking and shared parking anywhere within the P.U.D. may be counted toward the off-street parking requirement for the P.U.D. d. ',Vhere on -street parking is permitted, angled, as well as parallel parking shall be permitted. Both forty-five (45) degree and sixty (60) degree angled parking shall be permitted. However, no on -street, drive, or common access easement parking shall be permitted within thirty (30) feet of the cross curb line for a cross street, drive, or common access easement. pudx march.µ Yd . Development R:;•:::::er.s FNNAL DR-6 C-6 5/6 e. The parking requirement for office uses set fonch in Sections 35.6.b(6)(a), (c) and (d) of the Comprehensive Zoning Ordinance is one (1) parking space for 330 square feet of floor area. f. The parking requirement for all 7C,ail uses set 50ni? in Section 35.6.b(5)(a) and (I-) ofthe Comprehensive Zoning Otiinance is or-, (1) parking space for 220 square feet of floor area. g. Cumulative parking tabulations shall be submitted with each site plan and/or development plan. 6.0 Off -Street Loading: With the following exceptions, off-street loading shall be provided pursuant to Section.' 6 of the Comprehensive Zoning Ordinance: a. The minimum dimension of loading spaces shall be as follows: 10' x 25' regular size space 10' x 50' large space b. The calculation of the minimum number of of =street loading spaces shall be in conformance with the following schedules and rules regarding shared spaces: 1. Number of spaces: .. , Office Uses or portion of building devoted to office uses: pudzmar--h.% rd. Development, Res_!=: Cns FINAL 0 - 49,999 sf 0 spaces 50,000 - 149,999 sf 1 regular space 150,000 - 249,999 sf 2 regular spaces 250,000 sf and up 3 regulars aces Retail Uses with the following Tenant size: 0 - 9,999 sf 0 spaces 10,000 - 49,999 sf* 1 regular space 50,000 - 99,999 sf* 1 regular space and 1 lame space 100,000 st and up* j 2 large spaces DR- C-7 �7 Restaurant uses with the following Tenant size: 0 - 9,999 sf 0 spaces 10,.000 sf and up* 1 regular space *1 he load r.; requiren-ent jor multiple tenants that are each 10,000 sf or larger may be combined within a single building and treated as a single tenant. 2. Loading spaces that are adjacent and accessible to several buildings or tenant spaces, including buildings and tenant spaces on separate lots, shall be allowed to suffice for the loading requirements for the individual buildings or tenants provided that i) the number of spaces satisfies the requirements for the combined square footages for the buildings or tenants in question, and ii) for loading spaces to be shared among separate lots, an agreement evidencing the right of tenants to the use of such spaces shall be provided. 7.0 Streets and Sight Triangles: Within the P.U.D. the following street design standards shall apply: a. Except as provided herein, no sight triangle shall be required. Adequate sight distance will be provided at all intersections through the use of appropriate traffic control devices. Sight triangles for vehicles exiting the development for both - public streets and private drives shall be provided at intersections with F.�i. 1709, Carroll Avenue and State Highway 114. These sight triangles shall be the triangle created by connecting a point which is ten (10) feet into the site along the right-of- %vav at the intersection and a point extending away from the intersection a c:stance of forty (40) feet along the existing roadway right-of-way line. See xhib.it A attached hereto and incorporated herein by reference for examples of the sight triangle provisions of this Section 7.0.a. b. For plantings within twenty (20) feet of any public street intersection, shrubs and groundcover shall not exceed two (2) feet in height and tree branching shall provide seven (7) feet of clearance as measured from the top of the ground s-rface to the first branch along the tree trunk. C. tiothing contained herein shall vary or supersede public safety requirements of the City of Southlake as set forth in the Uniform Fire Code and other applicable laws, rules and regulations of the City of Southlake. pudxmirch.wpd. Development Reg_ ,-::c-s FINAL DR-9 C-8 M SOUTHLAKE CITY COUNCIL JUNE RETREAT DAY TWO ADDENDUM TO THE AGENDA LOCATION: Town Hall, Training Room 3C and 3D 1400 Main Street, Southlake, Texas DATE and TIME: Friday, June 21, 9:00 a.m. — 2:00 p.m. AGENDA: In addition to the previously posted agenda for the June 21, 2002, Southlake City Council June Retreat, the following item is hereby added: 1. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.086. Refer to posted list attached hereto and incorporated herein. Executive Session may be held under these excpptions at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. a. Section 551.071 Consultation with City Attorney Discuss status of pending and/or contemplated lawsuits 2. Reconvene and consider action, if any, on items discussed in Executive Session. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Tuesday, June 18, 2002 at 9:00 a.m., pursuant to the Texas Governmept.Godo,,,Chapter 551. UTH(,q • Cq Kim City Secretary *** If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at (817)481-1490, and reasonable accommodations will be made to assist you. 02 SOUTHLAKE CITY COUNCIL JUNE RETREAT DAY TWO LOCATION: Town Hall, Training Room 3C and 3D 1400 Main Street, Southlake, Texas DATE and TIME: Friday, June 21, 9:00 a.m. — 2:00 p.m. AGENDA: 1. Discussion: Roundtable discussion with staff regarding preparation of the FY 2002- 03 budget, development policies, public works, capital improvements, planning, and other projects. 2. Consider a 60-day time extension of water purchase contract between the City of Southlake and the City of Fort Worth. 3. Adjournment. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 14, 2002 at 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. gOU Tq, O • ••� Kim sh : C Acting City Secretary •••....•-•• If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at (817)481-1490, and reasonable accommodations will be made to assist you. SOUTHLAKE CITY COUNCIL JUNE RETREAT DAY ONE LOCATION: Town Hall, Training Room 3C and 3D 1400 Main Street, Southlake, Texas DATE and TIME: Thursday, June 20, 4:00 p.m. — 9:00 p.m. AGENDA 1. Opening Comments. 2. Discussion: Roundtable discussion with staff regarding preparation of the FY 2002- 03 budget, development policies, public works, capital improvements, planning, and other projects. 3. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.086. Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting a. Section 551.071 Consultation with City Attorney • Discuss status of pending and/or contemplated lawsuits 4. Adjournment. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 14, 2002 at 6:00 p.m., pursuant to the Texas Government CQAd. y 551. Ci • •) Kim B sh Acti4 City Secretary *.* � 0••'' If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at (817)481-1490, and reasonable accommodations will be made to assist you. SOUTHLAKE CITY COUNCIL JUNE RETREAT DAY ONE LOCATION: Town Hall, Training Room 3C and 3D 1400 Main Street, Southlake, Texas DATE and TIME: Thursday, June 20, 4:00 p.m. — 9:00 p.m. AGENDA 1. Opening Comments. 2. Discussion: Roundtable discussion with staff regarding preparation of the FY 2002- 03 budget, development policies, public works, capital improvements, planning, and other projects. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.086. Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting_ a. Section 551.071 Consultation with City Attorney • Discuss status of pending and/or contemplated lawsuits 4. Adjournment. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 14, 2002 at 6:00 p.m., pursuant to the Texas Government CQdt! r 551. •ter Kim B sh " 06.04 ActiUg City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at (817)481-1490, and reasonable accommodations will be made to assist you. SOUTHLAKE CITY COUNCIL JUNE RETREAT DAY TWO LOCATION: Town Hall, Training Room 3C and 3D 1400 Main Street, Southlake, Texas DATE and TIME: Friday, June 21, 9:00 a.m. — 2:00 p.m. AGENDA: 1. Discussion: Roundtable discussion with staff regarding preparation of the FY 2002- 03 budget, development policies, public works, capital improvements, planning, and other projects. 2. Consider a 60-day time extension of water purchase contract between the City of Southlake and the City of Fort Worth. 3. Adjournment. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 14, 2002 at 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. OU i/y �� � w•ww.w 11 �i `� www ••w "1� �� w Kim B4ish r City Secretary =,, -'•••... If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at (817)481-1490, and reasonable accommodations will be made to assist you. SOUTHLAKE CITY COUNCIL JUNE RETREAT DAY TWO ADDENDUM TO THE AGENDA LOCATION: Town Hall, Training Room 3C and 3D 1400 Main Street, Southlake, Texas DATE and TIME: Friday, June 21, 9:00 a.m. — 2:00 p.m. AGENDA: In addition to the previously posted agenda for the June 21, 2002, Southlake City Council June Retreat, the following item is hereby added: 1. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.086. Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. a. Section 551.071 Consultation with City Attorney • Discuss status of pending and/or contemplated lawsuits 2. Reconvene and consider action, if any, on items discussed in Executive Session. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Tuesday, June 18, 2002 at 9:00 a.m., pursuant to the Texas Governme0,Godo,,,Chapter 551. � % OUTH��' s.: • r�nc : Kim ush Acting City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at (817)481-1490, and reasonable accommodations will be made to assist you. CITY COUNCIL JUNE RETREAT Day One - June 20, 2002 Training Room 3D - Town Hall 4:00 p.m. - 9:00 p.m. 4:00 p.m. Opening Comments 4:10 p.m. FY 2001-02 Review • Financial Status • Fee Schedule / Capital Projects Funding 6:00 p.m. Working Dinner 6:00 p.m. FY 2002-03 Review • Revenue Projections 6:30 p.m. FY2002-03 Budget Issues: • Town Square TIF Issues 7:30 p.m. Public Improvement District (PID) 8:00 p.m. Executive Session a. discuss status of pending and/or contemplated lawsuits 9:00 P.M. Wrap Up and Adjourn Page Mayor/Billy Campbell 1 Sharen Elam 5 Sharen Elam 7 Billy Campbell/ Sharen Elam Greg Last 58 Allen Taylor City of Southlake, Texas MEMORANDUM TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance Ext. 1713 SUBJECT: Financial Status/Capital Projects Funding Action Requested: No action requested. The purpose is to update the Council with the current financial information. Background Information: On Thursday evening staff will discuss revenue collected, budget to actual expenditures. Also, due to current economic conditions, staff is recommending delaying the funding of the 2001-02 Capital Projects Budget until early fall (October or November). Staff will discuss in more detail CIP funding Thursday evening. Financial Considerations: None required Citizen Input/ Board Review: None required Legal Review: None required Alternatives: None Supporting Documents: May 31, 2002 financial statements Sales Tax Report Staff Recommendation: It is recommended that staff update council on 2001-02 financial status. I REVENUES Ad Valorem Taxes Sales Tax Franchise Fees Fines Charges for Services Permits/Fees Miscellaneous Interest Income Total Revenues EXPENDITURES City Secretary Human Resources City Manager Support Services General Government Total Finance Municipal Court Municipal Court -Teen Court Finance Total Fire Police Public Safety Support Building Public Safety Total Streets/Drainage Public Works Administration Public Works Total Planning Planning Total Economic Development Economic Development Total Community Services Parks and Recreation Library Services Community Services Total Total Expenditures Excess (deficiency) of Revenue over Expenditures OTHER FINANCING SOURCES AND (USES) Proceeds from lease/CO (net) Transfer In -Other Funds Transfer To -Other Funds Total Other Sources/(Uses) Excess (deficiency) of Revenues/other sources over Exp. FUND BALANCE OCT 1 Change in reserved fund balance ENDING FUND BALANCE fund balance percentage GENERAL FUND Statement of Revenues, Expenditures and Changes in Fund Balance for the period ended May 31, 2002 with comparative actual amounts for the period ended May 31, 2001 (fiscal month 8-66.67%) Year to Date 5/31 /02 $8,583,871 3,295,231 1,244,079 530,217 426,136 979,149 364,607 101,230 $15,524,519 $206,492 176,493 265,829 1,303,829 1,952,643 290,105 208,090 42,459 540,654 1,571,985 2,403,341 720,379 632,696 5,328,401 554,205 437,246 991,451 328,427 328,427 166,074 166,074 307,897 961,968 260,951 1,530,816 $10,838,464 AMENDED 2001/02 Budeet $8,750,812 4,925,288 1,484,063 906,500 593,886 1,184,200 236,882 200,000 $18,281,631 $325,000 274,848 408,677 2,191,037 3,199,562 515,246 357,597 88,211 961,054 2,554,984 4,394,766 1,112,823 1,024,830 9,087,403 1,058,823 794,576 1,853,399 531,203 531,203 288,875 288,875 512,375 1,656,696 416,942 2,586,013 $18,507,509 $4,686,055 ($225,878) $0 $0 0 0 0 (1,120,1631 $0 ($1,120,163) $4,686,055 ($1,346,041) $5,672,303 $0 $4,326,262 23.4% Year to Date 5/31 /01 $7,101,392 2,866,802 1,208,688 618,283 345,743 1,081,846 285,945 197,715 $13,706,415 Actual Total 9/30/01 $7,390,725 4,575,780 1,438,969 794,679 614,813 1,489,273 379,065 344,136 $17,027,440 Percent Collected/ Expended 96.1 % 62.7% 84.0% 77.8% 56.2% 72.6% 75.4% 57.5% 80.5% $162,430 $272,676 59.6% 126,357 221,521 57.0% 223,039 379,851 58.7% 1,431,773 2,454,490 58.3% 1,943,599 3,328,538 58.4% 313,314 460,404 68.1 % 207,735 341,598 60.8% 57,150 84,148 67.9% 578,199 886,150 65.2% 1,119,120 1,915,265 58.4% 2,291,340 3,964,153 57.8% 577,460 973,465 59.3% 578,653 970,258 59.6% 4,566,572 7,823,141 58.4% 532,000 938,038 56.7% 377,509 629,167 60.0% 909,509 1,567,205 58.0% 284,603 474,588 60.0% 284,603 474,588 60.0% 133,377 226,421 58.9% 133,377 226,421 58.9% 288,926 443,701 65.1% 743,563 1,410,062 52.7% 94,875 224,588 0.0% 1,127,364 2,078,351 54.2% 9 5$ , 43,223 $16,384,394 58.2% $4,163,192 $643,046 $0 210,000 210,000 0 $210,000 $210,000 $4,373,192 85$ 3,046 $4,819,257 $0 $5,672,303 34.6% CITY OF SOUTHLAKE 1 % SALES TAX REPORT 2001-02 collected budget balance budge to date balance ep rcent $ 4,935,380 $ 3,282,578 $1,652,802 33.49% MONTH FISCAL YEAR 99-00 % Inc -Dec FISCAL YEAR 00-01 % Inc -Dec FISCAL YEAR 01-02 % Inc -Dec October 310,517 -0.1 % 393,031 26.6% 454,663 15.7% November 300,330 45.2% 323,691 7.8% 421,866 30.3% December 251,264 33.3% 325,233 29.4% 337,399 3.7% January 353,616 12.7% 519,763 47.0% 586,482 12.8% February 271,605 36.1% 302,112 11.2% 319,111 5.6% March 240,577 23.6% 289,383 20.3% 314,836 8.8% April 365,598 17.2% 466,914 27.7% 450,932 -3.4% May 296,420 15.0% 373,445 26.0% 397,291 6.4% June 300,786 20.6% 422,110 40.3% -100.0% July 381,766 10.1% 472,351 23.7% -100.0% August 307,797 25.3% 376,038 22.2% -100.0% September 303,520 25.4% 355,145 17.0% -100.0% TOTAL $3,683,796 $4,619,218 $3,282,578 AMEMDED Actual Budget Actual Estimated (budget-est.) % Month 2000-01 2001-02 2001-02 2001-02 Difference Change October $ 393,031 440,320 454,663 454,663 $ 14,343 4.02% November 323,691 362,637 421,866 421,866 59,229 24.05% December 325,233 364,365 337,399 337,399 (26,966) -12.59% January 519,763 582,301 586,482 586,482 4,181 1.15% February 302,112 338,462 319,111 319,111 (19,351) -8.09% March 289,383 324,202 314,836 314,836 (9,366) -4.16% April 466,914 523,093 450,932 450,932 (72,162) -19.44% May 373,445 375,000 397,291 397,291 22,291 7.26% June 422,110 420,000 - 420,000 - 0.00% July 472,351 475,000 - 475,000 - 0.00% August 376,038 375,000 - 375,000 - 0.00% September 355,145 355,000 - 355,000 - $ 4,619,218 $ 4,935,380 $ 3,282,578 $ 4,907,578 $ (27,802) 6.24% City of Southlake, Texas MEMORANDUM TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance, Ext. 1713 SUBJECT: Fee Schedule Action Requested: No action requested. The purpose is to present proposed fee schedule changes to the Council. Background Information: The Fee Schedule establishes the amounts charged for a variety of services and products provided by the City. Each year staff reviews the Fee Schedule to determine if the amounts are appropriate for the service provided, or if new services have been introduced that need to be included in the Schedule. A survey was completed of several surrounding cities to determine reasonableness of Southlake fees and each Director has reviewed and made recommendations for fee changes within their scope of responsibility. Financial Considerations: None Citizen Input/ Board Review: None Legal Review: None Alternatives: N/A Supporting Documents: Staff will present power point presentation on Thursday evening of the retreat. Staff Recommendation: It is recommended that staff present proposed fee schedule changes to the Council during the June Retreat. Lity of Jouthlake, Texas MEMORANDUM TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance, Ext. 1713 SUBJECT: Preview of FY 2002-03 revenue projections Action Requested: No action requested. The purpose is to familiarize the Council with preliminary revenue picture for upcoming fiscal year. Background Information: The preliminary Tarrant Appraisal District (TAD) property tax roll was received on May 15, 2002. The preliminary property tax roll report shows Southlake with a total market value of $3.62 billion for all property within the city, and a net taxable value of $3.38 billion. The final TAD report will not be released until July 25, 2002. The TAD report states that Southlake's taxable value has increased by 11.8 percent from last year. Although it is impossible to say exactly how much the final tax roll will differ from the preliminary figures, last year's final. report was about $100 million lower (from $3.1 billion to slightly less than $2.9 billion) —a decline of 3.36 percent ($420,000). The same percentage decline this year would produce a final tax role of $3.27 billion. It is too early to predict whether the city's ad valorem tax rate will be adjusted for next year based soley on the preliminary TAD report. Other factors that must be considered include new programs or services being offered, staffing and maintenance for new facilities, scheduled changes in the city's debt payments, and increased costs for existing city services. In addition, property tax is just one revenue source used to fund the city's budget. Careful projections will have to be made for sales tax receipts, building and other permit fees, franchise fees, etc. All of those factors will be discussed with City Council during the June Retreat. Financial Considerations: None Citizen Input/ Board Review: None Billy Campbell, City Manager June 14, 2002 Page 2 Legal Review: None Alternatives: N/A Supporting Documents: Staff will present power point presentation on Thursday evening of the retreat. Staff Recommendation: It is recommended that staff familiarize the Council with the preliminary revenue picture for next fiscal year during the June Retreat. City of Southlake, Texas MEMORANDUM TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance 481-1713 SUBJECT: Town Square TIF Issues: A.) Town Square Developer's Agreement, Phase 1 & 2; B.) Town Square future phases; C.) Town Hall parking agreement. Action Requested: The purpose is to familiarize the Council with Town Square developer's agreement issues (Phase 1 and 2). Staff request input, comments and guidance from the City Council on this subject. Background Information: In Fiscal Year 1998 the Council approved Southlake Town Square Phase One, commercial developer's agreement. Per the agreement the city agreed to reimburse the developer 40 % of the cost of all streets, sidewalks, landscaping and associated streetscape improvements not to exceed $2,900,000. The city also agreed to pay the developer the cost of the design and construction of public facilities not to exceed $1,130,000. (See page 10- E. City's purchase of land and right-of-way). The Developer (Cooper & Stebbins) has expressed an interest for reimbursement to begin in fiscal year 2001-02. The agreement addresses what funds are eligible as a resource for reimbursement (See page 11-F. Payments to Developer). Per the agreement, the 1 % sales tax generated within Town Square is one of the funding sources pledged for reimbursement to the developer. Currently, the 1 % sales tax collections from Town Square is reported in the General Fund and used as a funding source for general operations of the City. Town Hall parking is another area that staff wants to address during the retreat. The memorandum of understanding attached to the developer's agreement, was incorporated in the agreement to address issues related to "City Hall" (the "Building"), the property, parking facility, construction of improvements, reimbursement of improvements, timing of project and the right of first refusal in connection with the available office space in the adjacent facilities to the Town Hall. The memorandum of understanding states that the Town Hall building requires parking at a ratio of not less than one (1) space for every 330 square feet of building area ("parking"). The parking was to be provided subject to the following conditions: 1) 25% shall be specifically reserved for the exclusive use of the building occupants & the residential, 75% shall be non- exclusive. 2) provided further that ten (10) spaces shall be provided, and exclusively reserved, as on street adjacent to the building for short term parking Billy Campbell, City Manager June 14, 2002 Page 2 3) that the City shall pay all costs associated with such parking, subiect to the City and the developer entering into a separate agreement providing for the location of all exclusive parking and any terms, conditions and/or limitations to the Ci E's payment ofsuch costs. Also on December 7, 1999, the Council approved Southlake Town Square Phase Two, commercial developer's agreement. The City agreed to reimburse the developer 40 % of the cost of all streets, sidewalks, landscaping and associated streetscape improvements not to exceed $500,000 for phase two. Financial Considerations: Reimbursement of Developer's infrastructure cost (Phase 1 and 2) up to $4,000,000 and $500,000, respectively Citizen Input/ Board Review: None required Supporting Documents: Town Square Commercial Developer's Agreement Legal Review: All referenced documents have been submitted to the City Attorney for review OFFICIAL RECORD SOUTHLAKE TOWN SQUARE PHASE ONE, COMMERCIAL DEVELOPERS AGREEMENT An agreement between the City of Southlake, Texas, (hereinafter referred to as the "City"), and the undersigned Developer, (hereinafter referred to as the "Developer"), of a commercial development known as Southlake Town Square - Phase 1, " to the City of Southlake, Tarrant County, Texas, (more particularly described in Exhibit A attached hereto, hereinafter referred to as the "Subdivision") for the installation of certain community facilities and improvements designed to provide city services to the Subdivision and that are intended to be dedicated as public facilities, as more fully described in this agreement. GENERAL REQUIREMENTS: A. It is agreed and understood by the parties hereto that the Developer shall employ a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all public facilities covered by this agreement. B. Developer will present to City either a cash escrow, Letter of Credit, performance bond or payment bond acceptable to City guaranteeing and agreeing to pay an amount equal to 100% of the value of the construction cost of all public facilities to be constructed by Developer, and providing for payment to City of such amounts, up to the total remaining amounts required for the completion of the Subdivision if Developer fails to complete the work within two (2) years of the signing of this agreement. A Best -rated bonding company should approve all bonds. All letters of credit must meet the Requirements for Irrevocable Letter of Credit attached hereto and incorporated herein. The value of the performance bond, letter of credit or cash escrow will reduce at a rate consistent with the amount of work that has been completed by Developer and accepted by City. Lien releases will accompany each request for reduction executed by the contractors performing the work. A performance and payment bond, letter of credit or cash escrow from the prime contractor(s) or other entity reasonably acceptable to City, hereinafter referred to as Contractor, will be acceptable in lieu of Developer's obligations specified above. C. Developer agrees to furnish to City maintenance bonds, letters of credit or cash escrow amounting to 20% of the cost of construction of underground public utilities and 50% for the paving. These maintenance bonds, letters of credit or cash escrow will be issued prior to the final City acceptance of the Subdivision and will guarantee for a period of two (2) years that all public facilities covered by this agreement will be free of defects or failures due to materials or workmanship. The maintenance bonds, letters of credit or cash escrow will be issued on. behalf of the contractors performing the work, and City will be named as the beneficiary if the contractors fail to perform any required maintenance. D. It is further agreed and understood by the parties hereto that upon acceptance by City, title to the public facilities shall be vested in City, and upon dedication by Developer and acceptance by City, Developer relinquishes any right, title, or interest in and to the public facilities or any part thereof. It is further understood and agreed that until City accepts the public facilities, City shall have no liability or responsibility in connection with any such facilities. City shall accept the facilities upon their completion in accordance with the approved plans and specifications. Acceptance of the public facilities shall occur at such time that City, through its City Manager or his duly appointed representative, provides Developer with a written acknowledgment that all public facilities are complete, have been inspected and approved and are being accepted by City. Developer agrees to transfer fee simple title to City by general warranty deed to all street rights -of -way and other property upon which public facilities are constructed. E Developer agrees to dedicate and transfer fee simple title to City by general warranty deed to all property intended for park use upon filing of the final plat. City will allow Developer to perform work on this dedicated property in conjunction with the development of the Subdivision. F. On all public facilities included in this agreement for which Developer awards his own construction contract, Developer agrees to the following procedure: 1. Developer agrees to pay the following: a. Inspection fees equal to three percent (3%) of the cost of the water, street, drainage and sanitary sewer facilities, for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; b. Administrative Processing Fee equal to two percent (2%) of the cost of water, street, drainage and sanitary sewer facilities, for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; C. Trench testing (95% Standard); SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 2 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb /0 d. The additional charge for inspections during Saturday, Sunday, holidays, and after normal working hours; e. Any charges for retesting as a result of failed tests; f. All gradation tests required to insure proper cement and/or lime stabilization. 2. City agrees to bear the expense of: a. All nuclear density tests on the roadway sub grade (95% Standard); b. Technician's time for preparing concrete cylinders; and C. Concrete cylinder tests and concr ite coring samples. City can delay connection of buildings to service lines or water mains constructed under this agreement until said water mains and service lines have been completed to the satisfaction of and accepted by City. G. Developer will be responsible for mowing all grass and weeds and otherwise reasonably maintaining the aesthetics of all land and lots in the Subdivision that have not been sold to third parties. After fifteen (15) days written notice, should Developer fail in this responsibility, City may contract for this service and bill Developer for reasonable costs. Such amount shall become a lien upon all real property of the Subdivision so maintained by the City, and not previously conveyed to other third parties, 120 days after Developer has notice of costs. H. Any guarantee of payment instrument (Performance Bond, Letter of Credit, etc.) submitted by Developer or a Contractor on a form other than the one which has been previously approved by City as "acceptable" shall be submitted to the City Attorney for City and this agreement shall not be considered in effect until the City Attorney has approved the instrument. Approval by City shall not be unreasonably withheld or delayed. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that City, through the City Manager, shall retain the right to reject any surety company as a surety for any work under this or any other Developer's Agreement with City regardless of such company's authorization to do business in Texas. Approval by City shall not be unreasonably withheld or delayed. SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 3 D:1WP-FILESIORD-RES.AGRITOWNSQ-3.WPDJanuary 16, 1998/kb J. Developer agrees to fully comply with the terms and conditions of all other applicable development regulations and ordinances of City. The approved Development Regulations for the Subdivision are attached hereto as Exhibit C. K. Developer agrees that the project will be constructed in conformance with the Site Plan attached hereto as Exhibit D (hereinafter referred to as the "Site Plan") and any construction plans and other permits or regulatory authorizations approved and/or granted by City during the development review process. II. PUBLIC FACILITIES: Developer will install the public facilities in accordance with the approved plans and specifications. Developer will provide all construction ?eriod funding for construction costs, materials and engineering of the public facilities. The following additional terms will apply: A. ON SITE WATER: Developer hereby agrees to install water facilities to service lots as shown on the Final Plat of the Subdivision attached hereto as Exhibit A. Water facilities will be installed in accordance with plans and specifications to be prepared by Developer's engineer and released by City. Further, Developer agrees to complete this installation in accordance with Ordinance No. 170 and shall be responsible for all construction costs, materials and engineering. In the event that certain water lines are to be oversized because of City requirements, City will reimburse Developer for the oversize cost greater than the cost of an 8" line. Additionally, City agrees to provide temporary water service at Developer's request and expense, for construction, testing and irrigation purposes only, to individual lots during the construction of buildings, even though sanitary sewer service may not be available to the buildings. Developer will construct a 20" water line as part of the project as shown on the approved construction plans. City will reimburse Developer for the cost of oversizing this line from 8" to 20". B. DRAINAGE: Developer agrees to construct the necessary drainage facilities within the addition. These facilities shall be in accordance with the plans and specifications to be prepared by Developer's engineers, released by the City Engineer, and made part of the final plat as approved by the City Council. SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 4 D:\WP-FILES\ORD-RES.AGRITOWNSQ-3.WPDJanuary 16, 1998/kb WrA Developer hereby agrees to fully comply with all EPA requirements relating to the planning, permitting and management of storm water which may be in force at the time that development proposals are being presented for approval by City, or that may be modified by the EPA. C. STREETS: If applicable, the street construction in the Subdivision shall conform to the requirements in Ordinance No. 217. Streets will be installed in accordance with plans and specifications to be prepared by Developer's engineer and released by the City Engineer. 1. Developer will be responsible for: a) Installation and two year operation of street lights; b) Installation of all street signs designating the names of the streets inside the subdivision, said signs to be of a ..ype, size, color and design standard generally employed by Developer and approved by City in accordance with City ordinances; c) Installation of all regulatory signs recommended by the Manual on Uniform Traffic Control Devices and as directed by an engineering study performed by Developer's engineer and reviewed by the Director of Public Works. 2. All street improvements will be subject to inspection and approval by City. No work will begin on any street included herein prior to complying with the requirements contained elsewhere in this agreement. All water, sanitary sewer, and storm drainage facilities which are anticipated to be installed within the street or within the street right-of-way will be completed prior to the commencement of street construction on the specific section of street in which the utility improvements have been placed or for which they are programmed. It is understood by and between Developer and City that this requirement is aimed at substantial compliance with the majority of the pre -planned facilities. It is understood that in every construction project, a decision later may be made to realign a line or service which may occur after construction has commenced. Developer has agreed to advise the City Director of Public Works as quickly as possible when such a need has been identified and to work cooperatively with City to make such utility change in a manner that will be least disruptive to street construction or stability. D. ON -SITE SANITARY SEWER FACILITIES: SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 5 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 19981kb 13 Developer hereby agrees to install sanitary sewerage collection facilities to service lots as shown on the final plat of the Subdivision. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by Developer's engineer and released by City. Further, Developer agrees to complete this installation in compliance with all applicable City ordinances, regulations and codes and shall be responsible for all construction costs, materials, engineering, permits and impact fees. E. EROSION CONTROL: During construction of the Subdivision and after the streets have been installed, Developer agrees to keep the streets free from soil build-up. Developer agrees to use soil control measures such as hay bales, silt screening, hydro mulch, etc., to prevent soil erosion. It will be Developer's responsibility to present to the Director of Public Works a soil control development plan that will bt. implemented for the Subdivision. When in the opinion of the Director of Public Works there is sufficient soil build-up on the streets or other drainage areas and notification has been given to Developer, Developer will have seventy-two (72) hours to clear the soil from the affected areas. If Developer does not remove the soil within 72 hours, City may cause the soil to be removed either by contract or City forces and place the soil within the subdivision at Developer's expense. All fees owed to City will be collected prior to acceptance of the Subdivision. Developer shall obtain, prior to start of construction, a NPDES permit from the EPA and shall provide this permit to City. Developer shall be solely responsible for insuring compliance with all EPA regulations for erosion control and storm water management. F. USE OF PUBLIC RIGHT-OF-WAY: 1. It is understood by and between City and Developer that the public facilities covered by this agreement provide unique amenities within public right-of-way, such as landscaping, irrigation, lighting, etc., for the enhancement of the addition. Developer agrees to maintain these amenities until the public facilities are dedicated to and accepted by City. 2. City shall permit building projections into public easements and street right-of-way consistent with the Site Plan. Developer shall maintain all such projections in a safe and non -injurious manner and agrees to indemnify and hold harmless City from any and all damages, loss or liability of any kind whatsoever by reason of injury to property or third persons occasioned by its use of the public right-of-way with regard SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 6 D:1WP-FILESIORD-RES.AGRITOWNSQ-3.WPDJanuary 16, 1998/kb to such projections and Developer shall, at its own cost and expense, defend and protect City against all such claims and demands. Developer (or assignees) shall provide annual evidence of liability insurance to City. City shall be informed by the insurance company of any lapse or cancellation of such liability insurance. (Projections shall be as defined in the Development Regulations, Section 4.0.) 3. City will maintain all streets, sidewalks, utilities, public parks and other public facilities from and after the date of dedication of and acceptance by City of such improvements. G. DESIGN PARTICIPATION It is understood that this project will include numerous features and amenities that will impact the aesthetics and maintenance of this area. Developer and City will develop a supplemental agreement whi .h-will cover the details of amenity selection and approval. H. START OF CONSTRUCTION: Before the construction of the water, sewer, streets or drainage facilities can begin, the following must take place: 1. Approved payment and performance bonds submitted to City in the name of City prior to the commencement of any work. 2. At least five (5) sets of construction plans stamped "Released for Construction" by the City Engineer. 3. All fees required by City to be paid to City. 4. This agreement shall have been executed. 5. Developer, or Contractor shall furnish to City a policy of general liability insurance. 6. A Pre -Construction Meeting to be held with all Contractors, major Sub -Contractors, Utilities and appropriate Government Agencies. III. GENERAL PROVISIONS: A. INDEMNIFICATION SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 7 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE CONSTRUCTION, MAINTENANCE, OCCUPANCY, USE, EXISTENCE OR LOCATION OF THE PUBLIC FACILITIES, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY THE NEGLIGENCE OF CITY, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, AND SHALL FURTHER BE LIABLE FOR INJURY OR DAMAGE TO. CITY PROPERTY, ARISING OUT . . OF OR IN CONNECTION WITH ANY AND ALL ACTS OR OMISSION.., OF DEVELOPER, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, INVITEES, OR TRESPASSERS. B. _ Venue for any action brought hereunder shall be in Tarrant County, Texas. C. Approval by the City Engineer or other City employee of any plans, designs or specifications submitted by Developer pursuant to this agreement shall not constitute or be deemed to be a release of the responsibility and liability of Developer, his engineer, employees, officers or agents for the accuracy and competency of their design and specifications. Such approval shall not be deemed to be an assumption of such responsibility and liability by City for any defect in the design and specifications prepared by the consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that approval by the City Engineer signifies City's approval on only the general design concept of the improvements to be constructed. In this connection, Developer shall for a period of two (2) years after the acceptance by City of the completed construction project, indemnify and hold harmless City, its officers, agents, servants and employees, from any loss, damage, liability or expense on account of damage to property and injuries, including death, to any and all persons which may arise out of any defect, deficiency or negligence of the engineer's designs and specifications incorporated into any improvements constructed in accordance therewith, and Developer shall defend at his own expense any suits or other proceedings brought against City, its officers, agents, servants or employees, or any of them, on account thereof, to pay all expenses and satisfy all judgments which may be incurred by or rendered against them or any of them in connection herewith. SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 8 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb 14 D. This agreement or any part thereof or any interest herein, shall not be assigned by Developer without the express written consent of the City Manager, which shall not be unreasonably withheld or delayed. E. On all public facilities included in this agreement for which Developer awards his own construction contract, Developer agrees to employ a construction contractor who is approved by City, which approval shall not be unreasonably withheld or delayed, said contractor to meet City and statutory requirements for being insured, licensed and bonded to do work on public projects and to be qualified in all respects to bid on public projects of a similar nature. In addition, _Developer, or Contractor shall furnish the payment and performance bonds in the name of City prior to the commencement -of any work t—sreunder and shall also furnish to City a policy of general liability insurance. F.. Work performed under this agreement shall be completed within two (2) years from the date thereof. In the event the work is not completed within the two (2) year period, City may, at its election, draw down on the performance bond, letter of credit or other security .provided by Developer and complete such work at Developer's expense; provided, however, that if the construction under this agreement shall have started within the two (2) year period, City may agree to renew the agreement with such renewed agreement to be in compliance with City policies in effect at that time. G. Prior to final acceptance of the Subdivision, Developer shall provide to City three (3) copies of Record Drawings of this project, showing the public facilities as actually constructed. In addition, Developer shall provide electronic files in a .dxf format showing the sanitary sewer plan and profile, storm drain plan and profile, street plan and profile, and water line plan. IV. OTHER ISSUES: A. OFF -SITE DRAINAGE: Developer has agreed to design on -site detention facilities so that there is no increase in storm water runoff from the Subdivision. In the event that Developer, with City's review and approval, chooses to modify this design, then Developer shall contribute to off -site improvements as needed to increase the off -site capacity to handle the increased runoff. B. OFF -SITE SEWER AND WATER FEES: SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE-9 D:1WP-FILESIORD-RES.AGRITOWNSQ-3.WPDJanuary 16, 1998/kb There are no off -site sewer, off -site drainage, or off -site water structures required for the Subdivision. C. PARK FEES: Developer is entitled to 100% credit for park dedication fees applicable to the Subdivision and also shall be allowed to carry forward 0.9 acres ($36,590) credit to future phases of development. D. TREE PRESERVATION ORDINANCE: All construction activities shall meet the requirements of the Tree Preservation Ordinance No. 585-A (and any amended versions). E. CITY'S PURCHASE OF LAND AND RIGHT-OF-WAY:. . In connection with the development of the subdivision, City has created a Tax Increment Reinvestment Zone No. 1 (the "TIRZ") to promote the development of a "downtown" area of City and to provide for funding in connection with the construction and purchase of certain public facilities. Because the Subdivision will serve as City's "downtown" area, City deems it necessary to obtain fee simple title to all street rights -of -way and real property upon which public facilities will be constructed. _ This purchase will include the fee simple title to all park land within the Subdivision, which includes in excess of the minimum requirements of City's Subdivision Ordinance. Developer will convey the above property to City by general warranty deed. In consideration for such conveyance, City agrees to pay Developer, subject to the conditions and limitations set forth in Section IVY. below, the following sums: 1. Forty percent (40%) of the cost of all streets, sidewalks, landscaping and associated street scape improvements identified on Exhibit B, not to exceed $2,900,000.00. 2. The cost of the design and construction of public park facilities identified on Exhibit B as the "Town Square Park" and the "Bandshell Park", including all landscaping, paving, special structures and other amenities constructed therein, not to exceed $1,130, 000.00. 3. The total expenditure by City for all street rights -of -way and park property shall not exceed $4,000,000.00. If City's cost under Paragraph IV.E.1. is less than $2,900,000.00, such excess monies may be applied to the costs of the public park SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 10 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb M VA 61 facilities under paragraph IV.E.2.; provided, however, any costs over $4,000,000.00 shall be at Developer's sole expense. 4. Developer agrees to pay the up -front cost of design and construction of the proposed traffic signal at street "B" and F.M. 1709 as depicted in the Site Plan. City will reimburse Developer for up to 50% of the final cost of design and construction of such signal, not to exceed $40,000.00. This payment toward the traffic signal shall be additional compensation for the street rights -of -way and parks and shall be over and above City's payments under Paragraphs IV.E.1., 2., and 3. F. PAYMENTS TO DEVELOPER:. 1. City's payment obligations under Section N.E. are expressly contingent upon: a. City's participation in the TIRZ,- b. the dedication by Developer and acceptance by City of all public facilities; C. completion by Developer of the initial six (6) buildings in the Subdivision, containing not less than 250,000 gross square feet of building area, identified as Phase I on Exhibit D; d. the issuance of certificates of occupancy for eighty percent (80%) of the retail users within the 250,000 gross square feet identified in Paragraph IV.F.I. above and; e. the availability of funds from: I) incremental real property tax revenues within the TIRZ (the "TIRZ tax revenues"); ii) incremental business personal property city tax revenues generated within the Subdivision (the "personal property tax revenues"); and SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 11 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb !9 incremental 1 % City General Fund sales tax revenues generated within the Subdivision sufficient to meet obligation as described below. 2. The City's payments to Developer for the rights -of -way and real property described above shall be met from available TIRZ tax revenues after payment of the annual debt service for the Joint Use Facility described in Section IV.J. below, commencing with the tax year beginning January 1, 2000 (fiscal year ending September 30, 2001). However, should there be insufficient TIRZ tax revenue to meet the payment obligation to Developer after payment of the annual debt service for the Joint Use Facility, a combination of the TIRZ tax revenues, the personal property tax revenues, and sales tax revenues will be used. .for the payment to Developer of. the estimated $4,000,000.00 purchase price. a. These payments are anticipated to be made until September 30, 2018, or until the purchase price of the $4,000,000.00 is paid. b. In the event the city wishes to accelerate repayment of this amount, it shall be based upon the principal amount outstanding at that time. The amortization schedule shall be jointly agreed upon by City and Developer and approved by separate agreement. C. If annual revenues received from the three taxing streams (the TIRZ tax revenues, the personal property tax revenues, and the sales tax revenues) are not sufficient to cover the debt service for the Joint Use Facility, no payment shall be made to Developer for that year. d. After payment of debt service for the Joint Use Facility, the remaining revenues from the three taxing streams identified above shall be dedicated to payment to Developer, not to exceed the annual debt service payment described in the amortization schedule agreed upon by City and Developer. 3. If an initial certificate of occupancy is not issued for the Subdivision within two (2) years from the date of execution of this agreement, SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 12 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 199B/kb City's obligation will be null and void and City should be released from any obligation to make the payments provided above. G. CHANGE IN USE: In the event that City determines to change the use of any real property in the Subdivision which is purchased pursuant to this agreement for street rights=of--way or public park purposes, any design of structures shall be subject to the review and approval of the Subdivision's Architectural Review Committee ("ARC") which shall be formed prior to City's purchase of such street rights -of -way and/or public park(s). H. DRIVEWAY RELOCATION: Developer agrees that upon relocation of North Carroll Avenue substantially as shown :gin the Site Plan, Developer will relocate the driveway of Mr. Jurgen Strunck located at 200 North Carroll Ave., Southlake, Texas 76092, in accordance with plans approved by Mr. Strunck, City and Developer, at Developer's sole cost and expense. NORTH CARROLL AVENUE RELOCATION AND WIDENING: The Site Plan includes the relocation and widening of North Carroll Avenue in accordance with preliminary plans and specifications provided to Developer by City. Terms of such relocation and widening shall be as follows: 1. Developer will dedicate approximately 1.985 acres of land as shown on the Final Plat to allow for construction of the road improvements. In consideration for this dedication, City agrees to vacate the existing North Carroll Avenue right-of-way and to quit claim same. City will acquire all other necessary easements or rights -of -way from adjacent landowners. Developer will cooperate with City in obtaining the consent of such adjacent landowners. 2. City will employ a civil engineer and other outside consultants as necessary for the design and preparation of the final plans and specifications for the relocation and widening of North Carroll Avenue. 3. City will pay all construction costs, materials and engineering, including all earthwork, infrastructure, paving, landscaping, traffic light(s) (including the relocation thereof, if necessary), and other improvements and related costs associated with the North Carroll Avenue realignment and widening project. Such costs shall be in SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 13 D:1WP-FILESIORD-RES.AGRITOWNSQ-3.WPDJanuary 16, 1998/kb addition to the payments by City to Developer under Section IV. E. of this agreement. 4. Completion of the North Carroll Avenue work will not be a condition precedent to completion of Developer's performance with respect to the Subdivision, and will not be a condition precedent to or delay Developer's receipt of certificates of occupancy for buildings within the Subdivision, City's acceptance of public facilities constructed by Developer, City's payment obligation as described -in Section IV. E. herein, or otherwise. J. CITY HALL: Developer will convey fee simple title to City by general warranty deed to approximately.0.689 acres of land for a new joint use City/ Administration Facility (hereinafter referred tc-as the Joint Use Facility). Concurrently herewith, Developer and City will enter into an agreement for design, development, construction and operation of the Joint Use Facility. The terms of that agreement will be substantially in accordance with the Memorandum of Understanding attached hereto as Exhibit E. K. CONSTRUCTION PERMITTING AND OVERSIGHT: 1. City will allow development of the Subdivision to occur under a staged building permit. Separate permits or approvals may be issued to allow the following stages of construction to proceed in sequence. A permit for any stage of construction may be processed for review and approval independently of submission or approval of final design and construction drawings for any subsequent stage of construction: a. grading and sitework; b. utilities and paving; C. foundation and superstructure; and d. final building permit. 2. City will process applications for construction approvals in accordance with its guidelines; provided, however, City will hire additional personnel or contract with private companies for engineering consulting services as may be needed to allow for the timely review and approval of construction plans pursuant to this paragraph. If necessary to facilitate efficient response time, City will provide an on- SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 14 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb site person for permit review and approval and for inspection functions. In the event City provides such on -site person, Developer will provide housing on -site for such person at no cost to City. L. PUBLIC SAFETY FACILITY: Developer agrees to provide space for a Department of Public Safety Satellite Facility within the Subdivision. The location and size of this facility will be covered by a separate agreement to be developed once final building plans have been completed. SIGNED AND EFFECTIVE on the date last set forth below: PPY PUe('n 111 KIM L. BUSH j * * Notary Public r� - }ty STATE OF TEXAS F OF My Comm. Exp. 05/27/98 SOUTHLAKE VENTURE WEST L.P. By: Rialto Southlake West, L.F its General Partner By: CS Southlake Property West, LLC its General Partner SOUTHLAKE VENTURE EAST L.P. By: Rialto Southlake East, L.P. its General Partner By: CS Southlake Property East, LLC its General Partner By: ' Brian R.Stebbins, President CS Southlake Property West, LLC and CS Southlake Property East, LLC ATTEST: Notary Public: Type or Print Notary Name: My Commission Expires: 5 2 -7 9 SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 15 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb c�,3 CITY OF SOUTHLAKE By: W. Ralph Evan , Mayor Pro Tern Address: 1725 E. Southlake Blvd.. Southlake Texas 76092 �I Date: ' - uzvti, ATTEST: By: hA1,4A . � QU*4b- Sandra LeGrand, City Secretary Date: Q(/ 9� SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 16 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb a� REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT 1. The Letter of Credit (L of C) must have a duration of at least one year. 2. The L of C may be substituted for utility security deposits exceeding $10,000.00, The City reserves the right to specify the face amount of the letter of credit. 3. The L of C must be issued by an FDIC -insured bank in a form acceptable to The City of Southlake. The City reserves the right to approve/disapprove the bank issuing the Letter of Credit. 4. The L of C must be issued by a bank that has a minimum capital ratio of six (6%) percent, and has been profitable for each of the last two consecutive years. 5. The customer must provide The City with supporting financial information on the bank to allow the City to ascertain requirements are met. Suitable financial information would be the previous two (2) years December 31 Call Reports submitted to the FDIC and audited financial statements. 6. Partial drawings against L of C must be permitted. 7. The City must be able to draft on sight with proof of amount owed. 8. The customer pays any and all fees associated with obtaining L of C. 9. Expiring letter of credit must be replaced by substitute letters of credit at least 30 days prior to the expiration date on -the L of C held by The City. SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 17 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb a� LEGAL DESCRIPTION STATE OF TEXAS 3 COUNTY OF TARRANT WHEREAS WE. the Fechtel Grouc. a Texas General Parmer_aip. Carol G. Perer'.ca. L.:rrie W. •� li Leslie W. Klingman. are all of the ov--r:ers of , :rac: of land situate;: in the Richard Eads Sur:ey. Abstract No. 181. C.)unty of Tarrant. according rc :he De_ds in Volume 9811. Page 1=-ti. `v*,`lume SSib. Pave 595; Volume 9799, Pag. 1213: Volute 98=9. Pave 2115: Voiume 9799. Pave ,208 and Volume 98=9. P_ge 2110. Deed Records. Tarrant Countv. Texas and mere particularly described as fellows: BEING a 42.013 acre tract of land situated in :he Richard Eads Survey. Abstract No. 1k iecated in :he City of Southlake. Tarrant Counry. Texas. Said :ract being a portion .)f a 73.669 acre tract as conveyed to The Fechtel Group. a Texas General Partnership as recorded in Volume 9811. Pave 1241 and being a portion or a 58.0193 acre tract as conveyed to Caro G. Peterka as recorded in Volume 8516. Page 595. Lorrie W. Beck as recorded in Volume 9799. Page 1'_ 13 and Volume 9849. Page 2115. and Leslie W. Klingman as recorded in Volume 9799, Page 1208 and Volume 9849. Page 1210, Deed Records. Tarrant County. Texas. Said 42.013 acre tract being more particularly described by metes ar.,i bounds as foilows: C0�I.1YIENC1NG at the suurhwest curner of —.a ,. Richard Eads Nu. 481 Add ion, Cabinet A. Susie 5S5 P.R.T.C.T. also being located in the east right-of-way line of North Carroll Avenue ( a variable width R.0.W.); THENCE North .89°41'56" West for a distance of '2.00 feet for a point, said point being in the west line of said Richard Eads Survey and the Centerline of said North Carroll Avenue: THENCE South 00*11'06' East, along said Centerline for a distance of 1237.93 feet to a 5i8 inch iron rod set in concrete for the POI�+'I" OF BEGINNING; THENCE East, leaving said Centerline for a distance of 574.33 fees to a 'A inch iron rod set for corner: THENE North 154.77 feet to a 1,5, inch iron rod set for comer: THENCE North 30°00'00" East, 279.56 feet to a 14 inch iron rod set for comer; THENCE South 60°00'00" East, 1,223.00 feet to a to inch iron rod set for comer; THENCE South 30°00'00" West, 331.80 feet to a 'A inch iron rod set for comer; THENCE South 531.88 feet to a 5/8 inch iron rod set in concrete for comer, said point being in the north right-of-way line of East Southlake Boulevard /F.M. 1709 (a 130 foot R.O.W.). THENCE North 88°55' 18" West, along said north right-of-way line, for a distance of 301.27 feet to a 5/8 inch iron rod found for comer; THENCE North 88'54'16" West, for a distance of 1,303.14 feet to a 5/8 inch iron rod set in concrete for comer, said point being the intersection of said north right-of-way line, with the Centerline of North Carroll Avenue, and said west line of Richard Eads Survey; THENCE North 00°11'06" West, along said Centerline of North Carroll Avenue 1,003.27 feet to the POINT OF BEGItiNING and CONTAINING 1,830,082 square feet or 42.013 acres of land, more or less. A-1 ! ^| ! ��|fir !|•,r !|��� N b J -| & � S § ! §;e�w2; & x co e / , FCC t . , ! • / � §§222)� ��� )§`� m . 2. EXHIBIT B HCB CONTRACTORS SOUTHLAKE TOWN SQUARE PHASE 1 ITEM DESCRIPTION TOTAL Qn 11 INFRASTRUCTURE 777 A) MASS EXCAVATION L EARTHWORK CLEAR 3 GRUB SITE ROUGH GRADE (Avg 3-0 CuUF;11) 40 ae 125.000 Fy EROSION CONTROL 1.747.400 if SUBTOTAL MASS EXCAVATION S EARTHWORK 1.742,400 if 8) STREETS i CURBS GRADING FOR LIME 33,393 sy STORM DRAINAGE WATER SERVICES 4.234 If SANITARY SEWER 4.234 If OTHER UTILMES " 4.2234 If STREET PAVING I Is LIGHTING OISTRIBUTION d GRAPHICS "' 4,23d 0 1 Is SUBTOTAL STREETS i CURBS 4,234 If C) OFFSITE ROADWORK TRAFFIC SIGNAL WORK ROAD MOOIFICATIO,- .a 1 Is 1 Is SUBTOTAL OFFSITE ROADWORK 1 Is 0) SIDEWALKS GRADING FOR LIME STREETSCAPE 20.375 sy SIDEWALKS / PAVING STREET FURNITURE S.468 0 8.468 If STREET TREES. PLANTERS. IRRIGATION. DRAINAGE MISCELLANEOUS OTHER ITEMS " 6.468 If 9 41s8 N SUBTOTAL SIDEWALKS 1,4C1 N TOTAL INFRASTRUCTURE ILss■ Parks) 1,742,400 sf :) PUBLIC PARKS Al TOWN SQUARE LANDSCAPING (HARDSCAPS 1 SCFTSCAPE) FOUNTAIN ALLOWANCE 37.500 if 13) BANDSHELL SQUARE 1 Is LANDSCAPING (HAROSCAPE .' SOFTSCAPE) FOUNTAIN ALLOWANCE 37.800 if BANDSHELL PAVILION 1 Is C) SPECIALTY LIGHTING AND POWER FOR PARKS 1 Is PARK LIGHTING AND EVENT POWER •• 75,800 if SUBTOTAL PUBLIC PARKS 7i,000 of TOTAL FARKS 71,00 if TOTAL INFRASTRUCTURE (Including Parks) 1.742, 000 of B-1