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2011-08-01 SPDC Packet
CITY OF SOUTHLAKE TEXAS AGENDA NOTES JOINT CITY COUNCIL SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND RECREATION BOARD MEETING: AUGUST 1, 2011 LOCATION: Southlake Town Hall Third Floor Training Rooms Southlake, Texas 76092 TIME: 5:30 p.m. — 9:30 p.m. 1 . Call to order. 2. Discussion: Current financial environment The purpose of this item is to provide the group a detailed report on the finances of the Southlake Park Development Corporation. Our presentation will cover collections, debt and future fund availability. This will be a fairly detailed presentation, but we want you to have a good understanding of the half-cent sales tax and its use for park and other purposes as we move toward a discussion to prioritize projects. Contact Sharen Jackson with questions on this item. 3. Discussion: 2005 Park, Recreation & Open Space Master Plan implementation and development of an updated master plan as a part of Southlake 2030 This item has been placed on the agenda so that everyone will understand the background, survey data, project priorities and other information that has been used to set capital improvement program priorities since 2005. Note that this plan is an element of the Southlake 2025 plan. Although we are beginning preparation of the Southlake 2030 plan -- and we recognize that priorities may change -- we feel it is important to go ahead and base your budget priorities on the currently adopted master plan. During this presentation we will update you on the status of our efforts to develop and implement an updated master plan as a part of Southlake 2030. Contact Chris Tribble with questions on this item. 4. Discussion: Project profiles Each master plan priority has a project profile, complete with a map, description and estimated costs. We have developed a presentation that covers each project profile so that you will have a strong familiarity with the projects as we go through the prioritization process. �wv Contact Chris Tribble with questions about this item. City of Southlake values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork City of Southlake Joint City Council/SPDC/Parks and Recreation Board meeting August 1, 2011 Page 2 of 3 5. Discussion: Capital Improvement Project priorities (FY 2012-2016) This is the most importara item on the Joint Meeting agenda because this is where the City Council, SPDC and Park Board will interactively discuss the projects and their relative priority. You have been provided a link via email to a survey. This survey asks each of you to rank the nine master plan items in priority order. We are asking that you complete the survey no later than Monday, August 1 at Noon. The results of this survey are intended for discussion purposes only and will be provided at the meeting. If you need more information about each of these projects, please refer to your packet binder behind the tab that reads, "CIP Project Profiles." Note that you will not be asked to vote on the budget during the joint meeting. Our plan is to present the survey results, have the conversation and work on project priorities, with the SPDC and Park Board coming together at a later date to finalize their budget recommendation. 6. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at any time during the meeting that a need arises for the City Council, Southlake Parks Development Corporation, and Parks and Recreation Board to seek advice from the City Attorney as to the posted subject matter of this meeting. 1. Section 551.072: Deliberation regarding real propert a. Discuss the potential purchase or lease of real property for city facilities. 7. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 29, 2011 , by 5:00 p.m., pursuant to the Texas Government Code, Chapter 551. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016)and reasonable accommodations will be made to assist you. City of Southlake values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork City of Southlake Joint City Council/SPDC/Parks and Recreation Board meeting August 1, 2011 Page 3 of 3 CONTACT PAGE Office Cell Ken E. ,ker 748-8067 City of Southlake values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork 7/27/2011 CITY OF SOUTHLAKE rF Southlake City Council, Southlake Park Development Corp., Southlake Park Board Joint Meeting Meeting Purpose - Update City Council, SPDC, and Park Board on... - Current financial environment - Implementation of Park, Recreation and Open Space Master Plan and Trail System Master Plan; - Details related to identified projects for CIP funding - Promote open discussion between groups about project priorities and funding options - Lay groundwork for future budget discussions 1 7/27/2011 Meeting Agenda • Welcome & Introductions • Discussion: Current financial environment • Discussion: Park, Recreation & Open Space Master Plan implementation • Discussion: Project profiles • Discussion: CIP project priorities (FY 2012-20115) • Executive Session Introductions Jl� 7/27/2011 Southlake Park Development Corporation Financial Update Discussion: Current SPDC financial environment • SPDC funding sources • Budget structure • Other park ti funding sources 0. ter• .'roy 3 7/27/2011 Sales Tax Collection Trend Southlake Parks Development Corporation Sales Tax Collection Since Inception $4,740A% $5,000,000 , —_______. -__ ... 6/,NYpi — $4,500,000 -- _____ $3.wl. $.4,360. $4AM'F1 $4,000,000 __--_._...__ .. '... $3,500,000 $3,000,000 $2,340A7 $3 53 $2,500,000 $1,843y02 lam. $2,000,000 5VM $1,500,000$1,000'00055161SSOO,OOa - IM 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Iwo SPDC Fund "Fast Facts" • Revenues (all sources) total about $5 million annually • Collected $45,068,155 for park projects since tax adopted in 1994 4 7/27/2011 SPDC Project Funding 1994 - June 2011 Senior Trails Joint Use Other Center 2% 4% 1% North Park 0% 6% BJNC 2% Bicentennial Sports Complex 41% 6% Neighborhood 7% Bob Jones 31% SPDC Fund "Fast Facts" • Limited operations expenses - capital project focus • Cash funding and debt for projects • Outstanding debt - $38,992,714 • Current fund balance = Approximately $5.5 million • Conservative planning - sales tax volatility 5 7/27/2011 SPDC Bonds Principal and Interest Requirements Item Principal Interest TOTAL 1997 Refunding/Improvement Sales Tax $1,550,000 $494,960 $2,044,960 1999-A Series Sales Tax Revenue $0 $0 $0 2000 Series Sales Tax Revenue $0 $0 $0 2001 Series Sales Tax Revenues $0 $0 $0 2001-A Series Junior Lien Revenue $0 $0 $0 2005 Series Taxable Sales Tax Revenue $0 $0 $0 2005 Series Refunding/Sales Tax $14,130,000 $5,586,998 $19,716,998 2006 Sales Tax Subordinate Lien $3,560,000 $1,241,768 $4,801,768 2009 Certificates of Obligation $5,575,000 $2,357,679 $7,932,679 2010 Certificates of Obligation $3,165,000 $1,331,309 $4,496,309 NET SPDC DEBT SVC. REQUIREMENTS $27,980,000 $11,012,714 $38,992,714 vo Available Debt Funding FY 2012-2016 FY 2012 $ 8,0009000 FY 2013 $ 190009000 FY 2014 $ 190005000 FY 2015 $ 1,000,000 FY 2016 $ 1 ,000,000 TOTAL $129000,000 6 7/27/2011 Questions/Discussion �F 1 7 : 1 "ITY OF SOUTHLAKE August 1, 2011 Strategic Plan & Master Plan Update The City of Southlake provides municipal services that support the highest quality of life for our • residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. Ea C2 Provide travel C3 Provide attractive C4 Attract and keep top-tier Cs Promote opportuni • convenience within and unique spaces for businesses to drive a for partnerships and City and region enjoyment of personal dynamic and sustainable volunteer involvement' interests economicintyirannN)rt B2 Collaborate with 83 Enhance resident B4 Providehigh IttlikO•l...a.. •£ ei Achieve best- p rt manceof 86 Opbmae selectpartnersto quality of life and quality customer M-cl sstatusin delivery and use of n - implement service business-stainability service Cky displi ' P operational technology solutions through tourism proct•ses Adand budget flnanciai f2 Invest to provide de and nagement principles maintain high quality public and budget assets uMerstand the kadenhtp '- did btTA ft " a„d bola tht� capabilities tp� retainaskilie0 reward high making at all levels in the organliat{on • 7/28/2011 Citizen Survey SMS lw Survey Summary • 2004 User Survey • 2009 Citizen Survey • 2010 Survey • Upcoming: 2011 Citizen Survey 7/28/2011 So, what's the takeaway? • Sidewalks, pathways, trails remain TOP priority • Multipurpose Facility with various components desired, funding a question • Some ongoing pressure for athletic fields SMS 2025 Citizen Survey 7/28/2011 SO -UTH LAKlm: Vow 0 2 Planning Today for a Better Tomorrow SOUTHLAKEZO3O Q J V2030 4 7/28/2011 Strategic Alignment III Imaa pecomnlerldbons blryleseabtlon 1peetc Strategic link VW Link VG0 Tie Responsible alo. De rMent Ma Cyclist dragn(the Cc-so"apt o-s Far 41-2ss in M19chillry Plan In Mooility, L",en:Mcbllity 3.;,3.2, PGS.P:•: marhvsy aong N.White Imp—C safety Far FY3011. I-f-ast•ucture, Opp 3.7 Chase Boulevard and matori#s and cycllst Per`e'mance ant Dove Road are a safety sharing the roadvoy, S. i_e Gelivery, naem, loch a: Cl,C2 •Slgnage tp ak2 drivers •Ed—danw _mnsch materials •Dedicated bike Ones M3 As pnpe^.y u developed U-cler aKeO to trails I.clude as sat e'staff Moll llty,Quality Pedestrian LA POS aoryTCoreo Ptoxrty, living devebyment ex for all omde^.es Develssment,C2 Design asess to trails or C., rode.proms. ,ace-t to Co-pf P-M. Pnx'ty may be diminished. Mfi The community desires M Improve xdestrian Address in Mobility Plan In MohBky, Pedestrian L2.3.1, POS,PW imome pedotrim mobility along anni s: FY201L Infrastructure, Design,Efficient 3.2.33 mgbiliry along arteHa�,. •Identfy gas,in the Performance and Mobility Options dtlewalk netsort Semce Delivery, ':ong erterials C1,C2 •P,-tire contt'uctl not Mese gals M7 The canmunlry desires to Identify and seek to Address in Mabillry Plan In Safety and Pedestrian 3.1,3.3, POS,PW male, pedestian and eliminate hatard,W FY2011. Security,Mobility, Design,Efficient 3.5.3.7, bigce mabillty is Increase safe,effioent Infrastrutture,C2 Mobility 3.9 rwoy-age rattise and bicyce ar pedestrian Options,Healthy m reduce depe^dmee a^ augment dty,vlde. Communhies nmab M8 The community desires m Increase acmes to Aci in Mobility Plan In Mobility, Pedestrian 3.1,33, CS meal-oi,hike and mst4,g and'uture pans FY201 L. Infra#cuctrue, Design,Efficient 3.5.3.7. pedestrim a¢osta and expand xde#ian Performance Mobility Options 3.9 pa-k, linkages between park Managemert and and recroational fac Tles. Se—Dellvery, C2 Purpose of the Parks, Recreation, Open Space & Facilities Master Plan • To develop a comprehensive vision for the provision of parkland, preservation of open space and natural resources and community facilities • Establish funding priorities • The plan is conceptual in nature and not intended to address detailed issues related to engineered site design or park operations. t yr�s 5 7/28/2011 Park Master Plan Process City Council PZ Commission Park :.. . .. Staff QSouthlake 2030 Parkss creation and Open pace Committee 1 Citizen Survey Ilk Master 'A Plan 6 7/28/2011 Park Plan Implementation Status October 2005 - Present Item Projected Cost Investment Status Nature Center(and $0 $1,024,779 COMPLETE Preserve) Facility construction cost only Land Acquisition—prior to 2005 Liberty Park at $2,382,784 $1,157,784 COMPLETE(Phase 1) Sheltonwood Phase 2 Included in 5 Year CIP Construction cost only Land Acquisition-prior to 2005 Royal&Annie Smith Park $0 $545,252 COMPLETE Lacrosse Facility $8,153,214 $3,058,239 Construction Underway (North Park) Includes land cost and construction cost to date(FY 2011) Land Acquisition $0 $2,245,918 COMPLETE (Community Park) Miles purchased($1,095,918) Fretwell purchased($1,150,000) Noble Oaks Park $52,000 $51,884 COMPLETE Improvements Bob Jones Park $275,000 $1,595,617 COMPLETE Development (Only item remaining is extension of trail around north pond) Bicentennial—West $0 $0 See consolidated Bicentennial Park Lighted Fields item and note amendment to MP Park Plan Implementation Status October 2005 - Present Item Projected Cost Investment Status Koalaty Park $100,000 $38,020 COMPLETE Chesapeake Park $385,000 Included in 5 Year CIP BMX Bicycle Facility $0 $0 Removed from CIP during FY 2009 budget process Skate Park $0 $0 Removed from CIP during FY 2009 budget process Coker Hike/Bike $125,000 Included in 5 Year CIP Trailhead Kirkwood/Sabre $410,000 Included in 5 Year CIP Linear Park BJNCP Development $575,000 Included in 5 Year CIP (FKA Farhat Property Development Sand Volleyball Court $0 $0 See consolidated Bicentennial Park item and note amendment to MP 7 7/28/2011 Park Plan Implementation Status October 2005 - Present Item Projected Cost Investment Status Recreation Center TBD $4,500,000 Sinking fund established through SIF in 2008 Park Maintenance Facility TBD Community Center—Park CS Dept relocated to Town Hall Department Offices (Long-term plan to be located at MPCF) Bob Jones Park—Southern $100,000 $90,020 Complete Playground (Matching grant to SCSA for playground and shade structures —Refurbishments required FY11) Bicentennial Park Drainage See consolidated Bicentennial —Pond Development Park item and note amendment to MP Bicentennial Park $28,037,793 $11,710,580 Phase I essentially complete Redevelopment" Phase II design to begin Aug'11 "Council-approved redevelopment plans—February 2007 Citywide Pathway Improvements The top ranked General Fund CIP project this year was pathways. Recommended funding for construction of sidewalks at various locations is$800,000 which is more than double what was funded in the previous year. 15,254 linear feet of sidewalk constructed in FY 2009 and FY 2010 35,145 linear feet of sidewalks to be constructed this year That's more than 9.5 miles of sidewalk!! 8 7/28/2011 0 Citywide Pathway Improvements Transportation Enhancement Program - Sidewalks Along FM 1709 On July 29, 2010, the Texas Transportation Commission F selected Southlake's F.M. 1709 sidewalks for transportation enhancement funding. $1 .7 Million! Includes construction of most missing sidewalk segments along both sides from the western city limit , =T to the eastern city limit, excluding sidewalks that will be built with the construction of deceleration lanes. tCompleted Sidewalk t Upcoming Sidewalk Trop1ry Gym s Lak, Yhseake Ill n - l fl 0 "0 vxn.v.n 9 ' I 11 Funr. 1 3 e 9952 o-; f 0 1111111111111110 See handout for complete listing 9 7/28/2011 Other Projects • Matching Funds Program • Joint Use -ITT OF SOUTHLAKE Questions 10 i o co c Jht d NOW- 0 a'' d 4.0X cc L. 7 tD N O 'C 0 O > N p O 0 O �+ O O G. N _ ° N 3 J N c ° U � X O O C j 'd Cl) a: W R V♦ a, ° w ° a� 3U � °' ° N � � cis ,}1 oo :r in N K O d 7 00 W O d .a O U N D c° Y :r a E (D ■� 'c� ca04) � a�0ira � � aNi co E c' N -p O ° d N V L Q. d �' Q fl. O fl- = N N 7 c EE o Ech 0 cca � o O Co acsl� C� U 0 UC� wU a c a c� a E N a� `�' 0 L) a) o 0 a) O p N p CD 0 O +0+ M VA N O cm In N E cq c� O (D a � O N ca O O �' O •N 3 �. 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