2018-09-18 CC AgendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA SEPTEMBER 18, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Updates by Ian MacLean
4. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding pending or contemplated
litigation.
• Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa
Trevino, Chris Melton, and Thomas Roberson, and the City of
Southlake; Civil Action No. 4:15 -CV -00874-0.
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 18, 2018
Page 2 of 6
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 4, 2018 regular City Council
meeting.
B. Resolution No. 18-039, Approving a negotiated settlement between Atmos
Cities Steering Committee ("ACSC") and Atmos Energy Corp. Mid -Tex
Division.
C. Resolution No. 18-041, Annual review of investment policy and investment
strategies.
D. Resolution No. 18-040, Amending the Fee Schedule.
E. Approve Community Services Agreement with APEX Arts League for the
term October 1, 2018 — September 30, 2021.
F. Approve renewal of Community Services Agreement with Arts Council
Northeast for the term October 1, 2018 — September 30, 2021.
G. Approve Community Services Agreement with Southlake Historical
Society for the term October 1, 2018 — September 30, 2021.
H. Approve Community Services Agreement with Southlake Sister Cities for
the term October 1, 2018 — September 30, 2021.
Authorize expenditures with Curtco, Inc. for street joint and crack sealing
in an amount not to exceed $100,000.
J. Approve commercial developer agreement with RREAF Southlake
Property Co., LLC for Marriott Delta Southlake.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 18, 2018
Page 3 of 6
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
A. Community Storehouse presentation.
6. Ordinances, second readings, public hearings, and related items:
A. Approve Ordinance No. 1199, 2nd Reading, Adopting the 2035 Southlake
Public Art Master Plan.
B. Ordinance No. 1201, 2nd Reading, Tax Levy Ordinance.
C. Ordinance No. 1202, 2nd Reading, Approving and adopting the Annual
Budget for Fiscal Year 2019 and approving the revised budget figures for
Fiscal Year 2018 and multi-year capital improvement program.
D. Ordinance No. 1200, 2nd Reading, Appointing Sara Jane del Carmen as
an Associate Judge for magistrate work at the jail.
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-751 (ZA18-0029), 1st Reading, Zoning Change and
Concept Plan for 1100 Shady Oaks Dr. on property described as Tract
8A06, Thomas M. Hood Survey, Abstract No. 706, City of Southlake,
Tarrant County, Texas and located at 1100 Shady Oaks Dr., Southlake,
Texas. Current Zoning: "AG" Agriculture District. Proposed Zoning: "SF -
20A" Single Family Residential District. SPIN Neighborhood # 7. (If
approved at 1st reading, the public hearing will be held on October 2,
2018.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 18, 2018
Page 4 of 6
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 14, 2018, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
� o
Carol Ann Borges, TRMC
City Secretary�r
If you plan to attend this public meetin j'#4j7Qj#W�4a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 18, 2018
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 18, 2018
Page 6 of 6
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & U: Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork