Item 6A
M E M O R A N D U M
August 28, 2018
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Chief Financial Officer
SUBJECT: Approval of the amended Fiscal Year 2019 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2018
Operating Budget
________________________________________________________________________
Action Requested: Approval of amended Fiscal Year 2018 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2019
Operating Budget.
Background
Information: Your packet contains the operating budget adopted by the Crime Control
and Prevention District Board of Directors on August 1, 2018. The
proposed operating budget provides for the continuation of the SRO
funding and Town Square security initiative. New request for FY 2019
include the following:
• School Safety Initiative $550,000
(The funds will be used to implement the
School Safety Task Force
recommendations.)
• iPads Replacement $ 38,120
(The request is for the replacement of 49
iPads. The Police Department utilizes
iPads as the mobile data terminal for all
marked units. The iPads are utilized to
receive information from dispatch on calls
for service, check people and license
plates, and take evidentiary photos and
type police reports. The current iPads
are several years old and in need of
replacement.)
• Ballistic Helmets $ 28,696
(The request is for the purchase of 67
ballistic helmets, which will equip each
officer with an individual helmet. This is
part of the continued effort to provide
each officer as much protection as
possible during an active shooter or other
violent situation.)
• Tasers and Associated Equipment $ 32,410
(The request is for the replacement of 23
existing Tasers and purchase additional
cartridges for duty use and training.
Tasers are required to be replaced every
5 years. A percentage of the Tasers will
be replaced each year to minimize the
budget impact.)
• Watchguard Video system $ 23,000
(The request is to equip the department’s
current interview rooms with the
Watchguard Video system. The
interview rooms are currently equipped
with an older video system that
Detectives currently do not utilize due to
a lack of functionality regarding the
submission of electronic evidence. This
expenditure will outfit the interview rooms
with Watchguard, which will work with
and be maintained in the same system
as our current dash cams and body
cams. This will allow for the efficient
submission of interview video in criminal
cases.)
• Video Redaction Software $ 10,320
(This request is for the purchase of
Watchguard Video redaction software
and computer. The purchase will
facilitate the redaction (blurring) of faces
or objects in police evidentiary video. In
order to comply with state law regarding
the release of certain video, steps must
be taken regarding the redaction of faces
and objects. This software and computer
will allow us to designate a face that the
software then blurs and follows through
the entire video. This will make our
process much more efficient and allow
the department to quickly release video
during a controversial event.)
• Forensic Investigation Software $ 34,472
(The request is for the purchase of
forensic investigation software for
searching mobile phones. The
department currently has no ability to
conduct forensic examinations of mobile
phones and must rely on other police
departments to assist. In current times,
the evidence contained on mobile
phones has become increasingly
important to the effective prosecution of
criminal cases. This purchase will
increase the quality of evidence, the
speed at which we can obtain it, and will
reduce our complete reliance on other
departments in order to file an effective
criminal case.)
• Traffic Speed Trailer $ 11,249
(The request is for the purchase of an
additional traffic speed trailer. The
department has one functioning speed
trailer, and one that is many years old
and no longer functioning correctly. This
purchase will provide an additional speed
trailer which can be strategically
deployed at problem areas in order to
decrease speed, gather data, and
increase safety.)
• Gas masks $ 15,000
(The request is for the purchase of new
gas masks for swat officers. This
purchase accounts for 10 new gas masks
for Southlake PD officers during swat
operations. Irritant gas is often used
during swat operations in order to safely
dislodge a suspect from a structure.
Current masks are many years old and
lack radio communication ability. This
purchase will upgrade our current gas
masks while providing the ability to
communicate via radio from within the
mask.)
• Negotiator communication system $ 21,690
(The request is for the purchase of a
negotiator “throw phone” communication
system. Negotiators are a critical
component for the safe resolution of
crisis, and their communication often
takes place via what is commonly called
a “throw phone”. The negotiator’s current
phone is very old and only partially
functional. This purchase will facilitate
communication and aid in gathering
intelligence to increase the safety of both
officers and suspects.)
• Laser Radars $ 5,190
(The request is for the replacement of 2
laser radars. The department’s laser
radars are utilized by traffic officers to
provide very specific readings on vehicle
speeds. The current set of laser radars
are aging and beginning to require repair.
Staff plans to replace the laser radars a
few at a time to avoid a large budgetary
impact.)
• Spotting scopes $ 2,600
(The request is for the purchase of two
spotting scopes. Spotting scopes are
utilized by swat precision marksmen for
observation and accuracy. During swat
operations, precision marksmen are
paired with a spotter when they are
deployed. The spotter assists with
observation and round placement at long
distances. The spotting scope is the
primary tool used by the spotter in order
to safely observe and resolve a critical
incident.)
Total funding requested for FY 2019 CCPD operating fund for operations
is $1,717,579 and an operating transfer out of $79,000 for indirect
charges.
Financial
Considerations: The proposed operating budget includes projected sales tax and interest
income of $1,975,000. $1,717,579 for operating expenditures, transfer
out of $79,000 with an ending fund balance of $3,952,155.
Strategic Link: C1: Achieve the highest standards of safety and security.
B2: Collaborate with select partners to implement service solutions.
B6: Optimize the use of technology.
F2: Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 4, 2018.
Legal Review: None required.
Alternatives: Approve or reject the budget submitted
Supporting
Documents: CCPD Fund Summary-Operating Budget
Staff
Recommendation: Approval of the amended FY 2018 and adoption of the proposed FY
2019 operating budget.
AND PREVENTION DISTRICT - OPERATING FUND
07:16 PM
07/26/18
$ Increase/$ Increase/
2017 2018 2018 (Decrease)% Increase/2019 (Decrease)% Increase/
Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease
REVENUES
Sales Tax $1,879,292 $1,842,750 $1,842,750 $0 0.0%$1,955,000 $112,250 6.1%
Miscellaneous Income 0 0 0 $0 0.0%$0 ($0)0.0%
Interest Income $66,746 $20,000 20,000 $0 0.0%$20,000 $0 0.0%
Total Revenues $1,946,038 $1,862,750 $1,862,750 $0 0.0%$1,975,000 $112,250 6.0%
EXPENDITURES
Personnel $620,334 $708,490 $708,490 $0 0.0%$820,956 $112,466 15.9%
Operations $261,390 $351,896 $351,896 0 0.0%$256,211 (95,685)-27.2%
Capital $352,369 $23,158 $23,158 0 0.0%$640,412 617,254 2665.4%
Total Expenditures $1,234,093 $1,083,544 $1,083,544 $0 0.0%$1,717,579 $634,035 58.5%
Net Revenues $711,945 $779,206 $779,206 $0 $257,421 ($521,785)
Transfers In-SPDC $0 $0 $0 $0
Transfers Out-General Fund /Debt servic (2,117,920)(74,510)(74,510)(79,000)
Transfers Out-Crime Control Project Fun 0 0 0 0
Total Other Sources (Uses)(2,117,920)(74,510)(74,510)(79,000)
Beginning Fund Balance $4,475,013 $3,069,038 $3,069,038 $3,773,734
Ending Fund Balance $3,069,038 $3,773,734 $3,773,734 $3,952,155
(Reference to Section 363.203, Local Government Code, Annual Budget Proposal.)
1. The District does not have any outstanding obligations.
2. There is $3,773,734 in the Operating Fund estimated to be on hand as of the beginning of FY 2019
3. An estimated $1,955,000 is expected to be received by the District during FY2019 in sales tax revenues.
4. Total revenue is estimated at $1,975,000 consisting of sales tax and interest income.
5. Total money requested to fund programs is $1,717,579 for personnel, equipment and security initiatives.
6. Operating transfer of $79,000 requested for indirect charge.
7. The sales tax rate is .125%.
8. There is $3,773,734 in the Operating Fund estimated to be on hand as of the end of FY2018
9. Total revenues available to cover the proposed budget are $1,955,000.
SOUTHLAKE CRIME CONTROL
FY2019 Proposed Budget
October 1, 2018 through September 30, 2019