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Item 6A M E M O R A N D U M August 28, 2018 TO: Shana Yelverton, City Manager FROM: Sharen Jackson, Chief Financial Officer SUBJECT: Approval of the amended Fiscal Year 2019 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2018 Operating Budget ________________________________________________________________________ Action Requested: Approval of amended Fiscal Year 2018 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2019 Operating Budget. Background Information: Your packet contains the operating budget adopted by the Crime Control and Prevention District Board of Directors on August 1, 2018. The proposed operating budget provides for the continuation of the SRO funding and Town Square security initiative. New request for FY 2019 include the following: • School Safety Initiative $550,000 (The funds will be used to implement the School Safety Task Force recommendations.) • iPads Replacement $ 38,120 (The request is for the replacement of 49 iPads. The Police Department utilizes iPads as the mobile data terminal for all marked units. The iPads are utilized to receive information from dispatch on calls for service, check people and license plates, and take evidentiary photos and type police reports. The current iPads are several years old and in need of replacement.) • Ballistic Helmets $ 28,696 (The request is for the purchase of 67 ballistic helmets, which will equip each officer with an individual helmet. This is part of the continued effort to provide each officer as much protection as possible during an active shooter or other violent situation.) • Tasers and Associated Equipment $ 32,410 (The request is for the replacement of 23 existing Tasers and purchase additional cartridges for duty use and training. Tasers are required to be replaced every 5 years. A percentage of the Tasers will be replaced each year to minimize the budget impact.) • Watchguard Video system $ 23,000 (The request is to equip the department’s current interview rooms with the Watchguard Video system. The interview rooms are currently equipped with an older video system that Detectives currently do not utilize due to a lack of functionality regarding the submission of electronic evidence. This expenditure will outfit the interview rooms with Watchguard, which will work with and be maintained in the same system as our current dash cams and body cams. This will allow for the efficient submission of interview video in criminal cases.) • Video Redaction Software $ 10,320 (This request is for the purchase of Watchguard Video redaction software and computer. The purchase will facilitate the redaction (blurring) of faces or objects in police evidentiary video. In order to comply with state law regarding the release of certain video, steps must be taken regarding the redaction of faces and objects. This software and computer will allow us to designate a face that the software then blurs and follows through the entire video. This will make our process much more efficient and allow the department to quickly release video during a controversial event.) • Forensic Investigation Software $ 34,472 (The request is for the purchase of forensic investigation software for searching mobile phones. The department currently has no ability to conduct forensic examinations of mobile phones and must rely on other police departments to assist. In current times, the evidence contained on mobile phones has become increasingly important to the effective prosecution of criminal cases. This purchase will increase the quality of evidence, the speed at which we can obtain it, and will reduce our complete reliance on other departments in order to file an effective criminal case.) • Traffic Speed Trailer $ 11,249 (The request is for the purchase of an additional traffic speed trailer. The department has one functioning speed trailer, and one that is many years old and no longer functioning correctly. This purchase will provide an additional speed trailer which can be strategically deployed at problem areas in order to decrease speed, gather data, and increase safety.) • Gas masks $ 15,000 (The request is for the purchase of new gas masks for swat officers. This purchase accounts for 10 new gas masks for Southlake PD officers during swat operations. Irritant gas is often used during swat operations in order to safely dislodge a suspect from a structure. Current masks are many years old and lack radio communication ability. This purchase will upgrade our current gas masks while providing the ability to communicate via radio from within the mask.) • Negotiator communication system $ 21,690 (The request is for the purchase of a negotiator “throw phone” communication system. Negotiators are a critical component for the safe resolution of crisis, and their communication often takes place via what is commonly called a “throw phone”. The negotiator’s current phone is very old and only partially functional. This purchase will facilitate communication and aid in gathering intelligence to increase the safety of both officers and suspects.) • Laser Radars $ 5,190 (The request is for the replacement of 2 laser radars. The department’s laser radars are utilized by traffic officers to provide very specific readings on vehicle speeds. The current set of laser radars are aging and beginning to require repair. Staff plans to replace the laser radars a few at a time to avoid a large budgetary impact.) • Spotting scopes $ 2,600 (The request is for the purchase of two spotting scopes. Spotting scopes are utilized by swat precision marksmen for observation and accuracy. During swat operations, precision marksmen are paired with a spotter when they are deployed. The spotter assists with observation and round placement at long distances. The spotting scope is the primary tool used by the spotter in order to safely observe and resolve a critical incident.) Total funding requested for FY 2019 CCPD operating fund for operations is $1,717,579 and an operating transfer out of $79,000 for indirect charges. Financial Considerations: The proposed operating budget includes projected sales tax and interest income of $1,975,000. $1,717,579 for operating expenditures, transfer out of $79,000 with an ending fund balance of $3,952,155. Strategic Link: C1: Achieve the highest standards of safety and security. B2: Collaborate with select partners to implement service solutions. B6: Optimize the use of technology. F2: Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: A Public Hearing is scheduled for September 4, 2018. Legal Review: None required. Alternatives: Approve or reject the budget submitted Supporting Documents: CCPD Fund Summary-Operating Budget Staff Recommendation: Approval of the amended FY 2018 and adoption of the proposed FY 2019 operating budget. AND PREVENTION DISTRICT - OPERATING FUND 07:16 PM 07/26/18 $ Increase/$ Increase/ 2017 2018 2018 (Decrease)% Increase/2019 (Decrease)% Increase/ Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease REVENUES Sales Tax $1,879,292 $1,842,750 $1,842,750 $0 0.0%$1,955,000 $112,250 6.1% Miscellaneous Income 0 0 0 $0 0.0%$0 ($0)0.0% Interest Income $66,746 $20,000 20,000 $0 0.0%$20,000 $0 0.0% Total Revenues $1,946,038 $1,862,750 $1,862,750 $0 0.0%$1,975,000 $112,250 6.0% EXPENDITURES Personnel $620,334 $708,490 $708,490 $0 0.0%$820,956 $112,466 15.9% Operations $261,390 $351,896 $351,896 0 0.0%$256,211 (95,685)-27.2% Capital $352,369 $23,158 $23,158 0 0.0%$640,412 617,254 2665.4% Total Expenditures $1,234,093 $1,083,544 $1,083,544 $0 0.0%$1,717,579 $634,035 58.5% Net Revenues $711,945 $779,206 $779,206 $0 $257,421 ($521,785) Transfers In-SPDC $0 $0 $0 $0 Transfers Out-General Fund /Debt servic (2,117,920)(74,510)(74,510)(79,000) Transfers Out-Crime Control Project Fun 0 0 0 0 Total Other Sources (Uses)(2,117,920)(74,510)(74,510)(79,000) Beginning Fund Balance $4,475,013 $3,069,038 $3,069,038 $3,773,734 Ending Fund Balance $3,069,038 $3,773,734 $3,773,734 $3,952,155 (Reference to Section 363.203, Local Government Code, Annual Budget Proposal.) 1. The District does not have any outstanding obligations. 2. There is $3,773,734 in the Operating Fund estimated to be on hand as of the beginning of FY 2019 3. An estimated $1,955,000 is expected to be received by the District during FY2019 in sales tax revenues. 4. Total revenue is estimated at $1,975,000 consisting of sales tax and interest income. 5. Total money requested to fund programs is $1,717,579 for personnel, equipment and security initiatives. 6. Operating transfer of $79,000 requested for indirect charge. 7. The sales tax rate is .125%. 8. There is $3,773,734 in the Operating Fund estimated to be on hand as of the end of FY2018 9. Total revenues available to cover the proposed budget are $1,955,000. SOUTHLAKE CRIME CONTROL FY2019 Proposed Budget October 1, 2018 through September 30, 2019