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Item 4AREGULAR CITY COUNCIL MEETING MINUTES, AUGUST 21, 2018 Page 1 of 7 REGULAR CITY COUNCIL MEETING MINUTES AUGUST 21, 2018 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance & Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Assistant to the Director of Community Services Cassie Tucker, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 5:30 P.M. 1.CALL TO ORDER Work Session was called to order by Mayor Laura Hill at 5:30pm. 2.INVOCATION: CLAYTON REED Pastor Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United States and Texas Flags. 3.SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY IAN MACLEAN Executive Chamber Board Member Ian MacLean provided a brief update on the Southlake Chamber of Commerce, 2018-2019 Leadership Southlake class, and 2018 Oktoberfest event. 4.FISCAL YEAR 2019 PROPOSED BUDGET – STRATEGIC INVESTMENTS AND CAPITAL IMPROVEMENTS PROGRAM City Manager Shana Yelverton thanked everyone for their hard work on the budget and noted the two public hearings will be held on September 4 th and September 18th. Chief Item 4A REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 21, 2018 Page 2 of 7 Financial Officer Sharen Jackson provided an overview of the Proposed Fiscal Year 2019 General Fund Budget and Property Tax. Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski provided an overview of Safety & Security initiatives, Development Investments, Partnerships & Volunteerism, and Performance Management & Service Delivery. Assistant City Manager Ben Thatcher provided an overview of Mobility and Infrastructure Investments (CIP). Director of Human Resources Stacey Black provided an overview of the Workforce Investment Plan, including compensation and benefits. City Manager Shana Yelverton concluded the presentation and commented on the City’s Strategic Plan moving forward. 5. CARILLON PARC PUBLIC SPACES Assistant City Manager Ben Thatcher presented information on the process for planning public spaces for Carillon Parc, with a focus on involving Southlake board members to be a part of the Steering Committee. 6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight’s consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Hill. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 6:22pm. Executive Session began at 6:44pm and concluded at 7:07pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:10pm. No action was necessary. 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill commended the Police and Fire Departments for a fabulous job preparing for the first week of school. REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 21, 2018 Page 3 of 7 3B. CITY MANAGER’S REPORT City Manager Shana Yelverton had nothing to report. 3B1. FINANCIAL REPORT (WRITTEN) This report is provided to Council in written format and was not discussed. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE AUGUST 7, 2018, REGULAR CITY COUNCIL MEETING. 4B. ORDINANCE NO. 1196, (CP18-0003), 1ST READING, ADOPTING THE CITY OF SOUTHLAKE YOUTH M ASTER PLAN, AN ELEMENT OF THE SOUTHLAKE 2035 COMPREHENSIVE PLAN. (IF APPROVED AT 1ST READING, THE PUBLIC HEARING WILL BE HELD ON SEPTEMBER 4, 2018.) 4C. ZA18-0012, PLAT REVISION FOR LOTS 3R1 AND 3R2, M. MAHAFFEY NO. 916 ADDITION ON PROPERTY DESCRIBED AS TRACTS 6, 6A, 7A AND 7B, M. MAHAFFEY SURVEY, ABSTRACT NO. 916A, CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS AND LOT 3, M. MAHAFFEY NO. 916 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS AND LOCATED AT 229-275 E. BOB JONES RD, SOUTHLAKE, TEXAS. CURRENT ZONING: “SF-2” SINGLE FAMILY RESIDENTIAL DISTRICT AND “RE-5” SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT. SPIN NEIGHBORHOOD #1. 4D. APPROVE ORDINANCE NO. 1198, 1ST READING, AUTHORIZING THE MAYOR TO EXECUTE A DEED CONVEYING A 0.1354 ACRE TRACT OF LAND, BEING TRACT 3A01F8 IN THE F. THROOP SURVEY, ABSTRACT NO. 1511, SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED DIRECTLY ADJACENT TO THE NORTHWEST BOUNDARY OF LOT 15, BLOCK 1, RESERVE OF SOUTHLAKE, SOUTHLAKE, TARRANT COUNTY, TEXAS, ADDRESSED AS 1717 BUR OAK DRIVE, SOUTHLAKE, TEXAS. 4E. APPROVE AN ANNUAL PURCHASE AGREEMENT FOR PROVIDING ODOR CONTROL TREATMENT AT CITY WASTEWATER LIFT STATIONS WITH PREMIER MAGNESIA, LLC. IN AN AMOUNT NOT TO EXCEED $140,000 FOR A 12 MONTH PERIOD. 4F. ORDINANCE NO. 1200, 1ST READING, APPOINTING AN ASSOCIATE MUNICIPAL JUDGE AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE ASSOCIATE MUNICIPAL JUDGE AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 21, 2018 Page 4 of 7 4G. ORDINANCE NO. 480-750 (ZA18-012), 1ST READING, ZONING CHANGE AND CONCEPT PLAN FOR 1705 MARANATHA WAY ON PROPERTY DESCRIBED AS TRACTS 1A05A & 1A05C, W. WINN SURVEY, ABSTRACT NO. 1660 AND TRACTS 1A03 & 1A01, J. H. CHILDRESS SURVEY, ABSTRACT NO. 253, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1705 MARANATHA WAY, SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURE DISTRICT. PROPOSED ZONING: “SF-2” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD # 5. (IF APPROVED AT 1ST READING, THE PUBLIC HEARING WILL BE HELD ON SEPTEMBER 4, 2018.) [Note: Comment card was received from Mr Juan Arango. As this is a Consent Item / not a Public Hearing, no one addressed Council.] 4H. ORDINANCE NO. 480-749 (ZA18-0022), 1ST READING, ZONING CHANGE AND CONCEPT PLAN FOR 1833 OUR LANE ON PROPERTY DESCRIBED AS TRACTS 2C11, 2C12, AND 2C13, W. MARTIN SURVEY, ABSTRACT NO. 1068, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1833, 1847, AND 1851 OUR LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURE DISTRICT. PROPOSED ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD # 5. (IF APPROVED AT 1ST READING, THE PUBLIC HEARING WILL BE HELD ON SEPTEMBER 4, 2018.) 4I. APPROVE CONTRACT RENEWAL WITH REPUBLIC WASTE SERVICES OF TEXAS, LTD. FOR THE PROVISION OF COMMERCIAL AND RESIDENTIAL SOLID WASTE AND RECYCLING SERVICES. 4J. TABLE ORDINANCE NO. 480-747 (ZA18-0003), 2ND READING, ZONING CHANGE AND SITE PLAN FOR WHITE CHAPEL OFFICE COMPLEX ON PROPERTY DESCRIBED AS TRACT 6C, THOMAS M. HOOD SURVEY, ABSTRACT NO. 706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND A PORTION OF LOT 3, BLOCK 1, PARKWAY OFFICE CENTER ADDITION (ALSO DESCRIBED AS LOT 3A, BLOCK 1, PARKWAY OFFICE CENTER ADDITION), AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1700 N. WHITE CHAPEL BOULEVARD AND 190 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "C-2" LOCAL RETAIL COMMERCIAL DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. (THIS ITEM IS BEING ADMINISTRATIVELY TABLED TO THE SEPTEMBER 4, 2018 CITY COUNCIL MEETING.) 4K. TABLE ZA18-0023, SITE PLAN FOR VERIZON STAGING FACILITY (PERMANENT CONSTRUCTION OFFICES) ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 W. DOVE ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: “NR-PUD” NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD # 1. (THE APPLICANT REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 21, 2018 Page 5 of 7 HAS REQUESTED TO TABLE THIS ITEM TO THE SEPTEMBER 4, 2018 CITY COUNCIL MEETING.) APPROVED Motion was made to approve the consent agenda, noting: - Item 4G - Granting the variance to the Subdivision ordinance 483, as amended (section 8.01A) which requires lots to front on a public street. Maranatha Way is a private street. - Item 4H - Granting the variance to the Subdivision ordinance 483, as amended (section 8.01A) which requires lots to front on a public street. Our Lane is a private street. - And noting Items 4J and 4K are tabled to the September 4th City Council meeting. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Hill opened the public forum at 7:15pm. 5A. CARROLL EDUCATION FOUNDATION PRESENTATION CEF Board Member Dr Kirran Moss and Director of Development Leighanne Christon provided an update on the CEF Program and school finance. Please attend the CEF Meet the Mayor event, sponsored by Keller Williams Realty, on September 6th. Mayor Hill closed the public forum at 7:21pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. CONSIDER A PROPOSAL TO ADOPT A TAX INCREASE. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson provided an overview of the proposed tax increase due to an increase in tax collection, even with a decrease in the proposed tax rate. The City Council will conduct two public hearings on September 4th and September 18th. Required language states the “City Council will vote on the tax rate on September 18, 2018, at 5:30 p.m., or immediately following the work sess ion in the City Council Chambers at Town Hall, 1400 Main Street, Southlake, Texas.” REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 21, 2018 Page 6 of 7 Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6A to consider a proposa l to adopt a tax increase. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 480-745 (ZA18-0005), 1ST READING, ZONING CHANGE AND SITE PLAN FOR SOUTHLAKE PROFESSIONAL CENTRE ON PROPERTY DESCRIBED AS LOT 13 AND A PORTION OF LOT 3R, BLOCK 6, SOUTHRIDGE LAKES, PHASE C-1, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 1480 CORPORATE CIRCLE AND 1452 W. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: “C-3” GENERAL COMMERCIAL DISTRICT AND “CS” COMMUNITY SERVICE DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 6. (IF APPROVED AT 1ST READING, THE PUBLIC HEARING WILL BE HELD ON SEPTEMBER 4, 2018.) APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 7A and answered questions from Council. Applicant Dr Sandra Armstrong and project engineer Clay Cristy introduced themselves to Council. Members of Council noted the coordinated efforts of staff, the Corridor Planning Committee, and the applicant to achieve desired results. Motion was made to approve Item 7A, Ordinance No. 480-745 (ZA18-0005), 1st Reading, Zoning Change and Site Plan for Southlake Professional Centre, subject to the Staff Report dated August 14, 2018 and Site Plan Revised Review Summary No. 4, dated August 14, 2018, and granting the following variance: - Driveway Ordinance No. 634, as amended, requires a minimum stacking depth of 100 feet if the average number of parking spaces per driveway falls within 50 and 199 spaces and the total number of spaces exceeds 200. The applicant is proposing a stacking depth of approximately 22 feet. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 8. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 21, 2018 Page 7 of 7 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV18-0003, VARIANCES TO THE MASTER SIGN PLAN REGULATIONS FOR SOUTHLAKE TOWN SQUARE, PHASE I, FOR OFFICE EVOLUTION LOCATED AT 180 STATE STREET, SUITE 225, SOUTHLAKE, TX. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 9A and answered questions from Council. The applicant was present but did not address Council. Motion was made to approve Item 9A, SV18-0003, Variances to the Master Sign Plan Regulations for Southlake Town Square, Phase I, for Office Evolution, subject to the Staff Report dated August 14, 2018, and granting the following variances: - Allowing two upper story attached building signs on the north and west elevations proposed at 12 inch maximum letter height. - Two attached building signs on the north and west elevations proposed to be illuminated. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED Mayor Hill adjourned the meeting at 7:43pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 4TH DAY OF SEPTEMBER, 2018. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Carol Ann Borges, TRMC City Secretary