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Item 5 - ZA11-036 SUP Gateway Church Fall Festival S T A F F R E P O R T August 12, 2011 CASE NO: ZA11-036 PROJECT: Specific Use Permit for a Mass Gathering/Gateway Church – Fall Festival EXECUTIVE SUMMARY: Gateway Church is requesting approval of a specific use permit for a mass gathering at their Fall Festival. The 2011 festival will be at the new Gateway facility in Southlake. This will be the ninth year that Gateway has held this event. Until now, it has been successfully held at Dragon Stadium. Gateway Church is requesting to have the SUP for this event approved indefinitely unless the scope of the event changes. REQUEST: The 2011 Fall Festival is planned to be held on October 25, 2011 from 6 p.m. to 9 p.m. in parking lot “F” of Gateway Church located at 700 Blessed Way, as shown on the site plan in Attachment ‘C’ of this report. In addition to regular parking lot lighting, they are renting approximately ten light towers to provide adequate lighting in the event area. Barricades will block traffic from any and all pedestrian areas, however, all areas will be accessible to fire and emergency vehicles if necessary. There will be approximately ten security officers to help with crowd control, as well as, Gateway’s own in-house safety team. Additionally, police officers will be hired to help with traffic control in and out of the grounds and at adjacent major intersections, in the same manner that they do during weekend church services. The event anticipates an overall attendance of approximately 10,000 people. Families typically come and go throughout the three-hour timeframe. There will be ample on-site and off-site parking available with shuttle service from the Gateway property located at 2121 Southlake Blvd. There will be numerous licensed vendors providing activities and food. All vendors will be responsible for obtaining all required county and city inspections/permits. The restroom facilities of the church will be open for use at the event. Date of Event: October 25, 2011 Hours of Operation: 6:00 p.m. to 9:00 p.m. Estimated Attendance: 10,000 Lighting: Parking lot lighting plus approximately 10 light towers Parking: Church lots A-E plus off-site parking at Gateway property located at 2121 Southlake Blvd. (2,384 sp) Traffic/Security: Gateway safety staff, parking attendants and off-duty police officers Trash Disposal: Trashcans located throughout event area and will be taken care of throughout the evening ACTION NEEDED: 1. Conduct public hearing 2. Consider approval of specific use permit ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information – LINK TO PRESENTATION (D) Surrounding Property Owners Map (E) Surrounding Property Owners Responses STAFF CONTACT: Ken Baker (748-8067) Lorrie Fletcher (748-8069) BACKGROUND INFORMATION APPLICANT/ OWNER: Gateway Church PROPERTY SITUATION: 700 Blessed Way LEGAL DESCRIPTION: Lot 1, Block 1, Gateway Church – 114 Campus LAND USE CATEGORY: Public / Semi-public CURRENT ZONING: NR-PUD Non-Residential Planned Unit Development HISTORY: This will be the first Fall Festival Event to be held on the new Gateway Church campus. The event was approved on the E. Southlake Boulevard campus under Case ZA05-116 on the October 18, 2005 and was held on October 27, 2005; The event was approved and held at the Dragon Stadium as follows: June 20, 2006; City Council approved a Specific Use Permit (ZA06-081) for the same event, which was held on October 31, 2006. August 7, 2007; City Council approved a Specific Use Permit (ZA07-045) for the same event, which was held on October 30, 2007. July 1, 2008; City Council approved a Specific Use Permit (ZA08-035) for the same event for a period of 3 years (2008-2010). CITIZEN INPUT: The SPIN representative, after hearing the description of the event; that it has been held at Dragon Stadium for several years; and, that there will be no excessive noise in relation to the residences, determined a SPIN meeting was not warranted. STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; whether sufficient illumination will be provided at night to protect the safety of the persons assembled; whether adequate parking areas, including disabled persons’ parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site parking, then the promoter the mass gathering event the off-site temporary parking area will not be utilized for purposes other than the mass gathering event; and whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. The applicant understands that an annual review of their festival plan will need the following city staff approvals: Scope of the event - Planning Department Public roadways, traffic direction contracts, security issues – Police Department Fire lane and hydrants accessibility - Fire Department Tents and generators will require permits/inspections - Building Inspections/Fire Department A site exhibit and event description is included as Attachment ‘C’ of this report. Due to the limited scope of this request, a staff review was not generated. N:\Community Development\MEMO\2011 Cases\036 - SUP - Gateway Church Fall Festival\Staff Report\11-036.P&Z.docx   Site Exhibits  Diagram A   Surrounding Property Owners Gateway Church – Fall Festival  SPO# Owner Zoning Land Use Acreage  1 Gateway Church NRPUD Public/Semi-Public 82.01  1 Gateway Church NRPUD Mixed Use 34.29  1 Gateway Church NRPUD Low Density Residential, Mixed Use 20.94  1 Gateway Church NRPUD Mixed Use 3.66  1 Gateway Church NRPUD Retail Commercial, Mixed Use 6.78  1 Ga teway Church NRPUD Public/Semi-Public 0.23  1 Gateway Church NRPUD Low Density Residential, Mixed Use 22.52  2 Slts Grand Avenue Lp DT Town Center 2.90  2 Slts Grand Avenue Lp DT Town Center 2.55  3 Carroll ISD AG Mixed Use 0.77  4 Burgess, Wilma & Cleva J Lilly AG Office Commercial, Mixed Use 1.60  3 Carroll ISD AG Mixed Use 0.70  3 Carro ll ISD CS Office Commercial, Mixed Use 3.92  3 Carroll ISD AG Retail Commercial, Mixed Use 1.04  5 Chesapeake Land Dev Co Llc AG Mixed Use 3.09  3 Carroll ISD SP1 Low Density Residential, Mixed Use 24.38        6 Fechtel, Joe NRPUD Mixed Use 0.25  5 Chesapeake Land Dev Co Llc AG Mixed Use 8.08  5 Chesapeake Land Dev Co Llc AG Mixed Use 1.11   Surrounding Property Owner Responses Gateway Church – Fall Festival Notices Sent: Six (6) Responses Received: None (0)