2018-03-19 CEC MinutesCITY OF
SOUTHLAKE
TEXAS
COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: MARCH 191" 2018
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas 76092
TIME: 6:00 P.M.
COMMITTEE MEMBERS PRESENT:
Place 1 — Sherry Berman, Chair
Place 3 — Vikram Jangam (arrived after the approval of the February 26, 2018
Community Engagement Committee minutes)
Place 4 — Ben Siebach, Vice Chair
Place 5 — David Alexander, Secretary
Place 6 — Aaron Camele
COMMITTEE MEMBERS NOT PRESENT:
Place 2 — Sandra Harrison
Place 7 — Angela Weisgarber
STAFF PRESENT:
Lauren E. LaNeave, Assistant to the City Manager
Jerod Potts, Policy & Strategic Initiative Principal Planner
CITY COUNCIL MEMBERS PRESENT:
OTHERS PRESENT:
�1
REGULAR AGENDA
1. Call to order. Meeting called to order at 6:01 by Sherry Berman, Chair.
2. Approve February 26, 2018 CEC meeting minutes. David made a motion to
approve the minutes as written. Ben provided a second. Approved (4-0).
Meeting Minutes. Community Engagement Committee Meeting — March 19'h, 2018
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3. Discuss social media announcements and communication tools. Lauren
asked the Committee about social media engagement, also updated the group
on the social media tool list. The Committee will try posting something on
Facebook and then tag the rest of the members of the CEC to increase the
reach.
4. Review and provide comments on Youth Plan recommendations. Jerod
provided an overview of the draft recommendations of the Youth Master Plan.
The Committee asked about including Teen Court in the plan. The Committee
mentioned reaching out to UT Arlington about the technology used in their library.
Regarding the City offering courses related to life skills, the Committee felt this is
something that should be offered by the school. Regarding proposed
recommendation YP2, the Committee asked whether they would be involved.
The Committee also asked if there was an opportunity for the Economic
Development and Tourism Department to get involved in the job fair (proposed
recommendation YP3). The Committee asked if we were doing too much by
prioritizing all proposed recommendations as either Tier 1 or Tier 2.
5. Discuss SPIN Town Hall Forum processes and changes. Lauren asked if the
Committee had any thoughts or comments about the current SPIN Town Hall
Forum process. The Committee asked whether items that had a P&Z
recommendation for approval need to be presented at SPIN. The Committee
mentioned that when an item goes to SPIN, a recording gets created. The
Committee has heard from developers the meetings help. While the Committee
did not have any recommendations for changing the SPIN process, they did ask
to be notified when someone declines attending SPIN.
6. Development Update. Jerod gave an overview of the items on the March 27tn
SPIN Town Hall Forum agenda. Staff will send the CEC a copy of the Southlake
2035 Corridor Planning Committee meeting report from when the Urban Air
project was presented. Staff will also look into the details of the CISD baseball
and softball field renovations and send more information to the CEC.
7. Discuss future agenda items. The Committee asked about a webpage or other
social media account for additional engagement. Staff mentioned they would
check on logistics. Staff also noted that at the meeting in April the group will look
at citizen engagement tools and can discuss online two-way communication
during public meetings. The Committee asked if we know the number of
registered voters in Southlake, and that it may be good to look into a voter
registration drive. The Committee also noted that they would like to have a
calendar of events where they can be proactive, and would like to brainstorm to
be proactive about things happening in the community. The Committee
Meeting Minutes: Community Engagement Committee Meeting — March 19t", 2018
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mentioned first response during emergencies, and how prepared the City is; want
to discuss contingency plans and preparation.
8. Adjournment. Sherry closed the meeting at 7:07 PM.
ATTEST:
David Alexa er, Secretary
Meeting Minutes. Community Engagement Committee Meeting — March 19'n, 2018
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