WS Item 5 Roles and ResponsibilitiesCarillon Parc Public Spaces
Roles & Responsibilities
Item Staff Steering
Committee
City Council P&Z SPDC CEDC Park Board Library Board Arts Council Developer
Develop public space planning project goals
and objectives
Recommend Consider &
advise Council
Consider to
adopt
Informed
(courtesy)
OR
Make
recommendation
if goal language
incorporated into
comp plan
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Public space project budget Recommend Consider &
advise Council
Consider for
budget adoption
Informed
(courtesy)
Consider costs
attributable to
SPDC and adopt
budget
Informed
(courtesy)
Informed; make
budget
recommendation
to Council on
park items
Informed; make
budget
recommendation
to Council on
library capital
project and
operations
Informed; make
budget
recommendation
to Council on
public art items
Consulted for
proper
coordination
Professional Services Contract(s) Recommend
needed
professional
assistance;
recommend final
form contracts
Informed
(courtesy)
Consider for
approval
Informed
(courtesy)
Consider
contracts to be
funded through
SPDC
Informed
(courtesy)
Consider &
advise Council
on matters
related to parks
Consider &
advise Council
on matters
related to library
Consider &
advise Council
on matters
related to public
art
Consulted for
proper
coordination
Library Concepts Work with
consultant, make
recommendation
Consider &
advise Council
Consider for final
approval
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Consider &
advise Council
Informed
(courtesy)
Consulted for
proper
coordination
Second Floor Space Concepts Using general
direction from
Council, work
with consultant
and make
recommendation
Consider plan
for Council-
identified use
Identify use(s),
provide direction
to staff;
Consider for final
approval
Informed
(courtesy)
Informed
(courtesy)
OR
Consider plan
for Council-
identified uses to
be funded
through SPDC
Informed
(courtesy)
Informed
(courtesy)
Consider plan
for Council-
identified uses, if
they involve
library
operations
Consider plan
for Council-
identified uses, if
they involve
public
art/performance
operations
Consulted for
proper
coordination
Public Park Concepts Recommend,
using
developer’s
general
concepts
Consider &
advise Council
Consider for final
approval
Informed
(courtesy)
Consider plan if
funded through
SPDC
Informed
(courtesy)
Consider &
advise Council
Informed
(courtesy)
Consider &
advise Council
on any public art
inclusions
Consulted for
proper
coordination
Item Staff Steering
Committee
City Council P&Z SPDC CEDC Park Board Library Board Arts Council Developer
Site Plan (park, library)
Recommend Informed
(courtesy)
Consider for final
approval
Consider &
make
recommendation
to Council
Informed
(courtesy)
Informed
(courtesy)
Consider &
advise Council
(parks)
Informed
(courtesy)
Informed
(courtesy)
Consulted for
proper
coordination;
serve as
applicant
Public Participation Agreements Recommend
based on MOU
approved by
Council
Informed
(courtesy)
Consider for final
approval
Informed
(courtesy)
Consider plan
for portions
funded through
SPDC
Review &
Comment on
new requests or
amendments to
MOU
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Approve as party
to agreement
Preliminary Platting – Park, Library lots Coordinate with
developer to
ensure City
details are
accurate
Informed
(courtesy)
Consider for
approval
Consider &
advise Council
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Consulted for
proper
coordination;
serve as
applicant
Final Platting – Park, Library lots Coordinate with
developer to
ensure City
details are
accurate
Informed
(courtesy)
Informed
(courtesy)
Consider for final
approval
informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Informed
(courtesy)
Consulted for
proper
coordination;
serve as
applicant
Construction Management Manage City
budget and
construction
quality interests
Informed
(periodic
updates)
Informed
(periodic
updates)
Informed
(periodic
updates)
Informed
(periodic
updates)
Informed
(periodic
updates)
Informed
(periodic
updates)
Informed
(periodic
updates)
Informed
(periodic
updates)
Manage overall
construction
process;
coordinate with
City on budget
and construction
quality interests.
Change Orders that exceed budget or staff
spending authority OR materially affect scope
of project
Prepare &
approve if within
budget and staff
spending
authority
Informed
(courtesy) if
change order
materially affects
scope of project
Consider if
change order
materially affects
scope of project
or exceeds staff
spending
authority
Informed
(courtesy)
Consider if
change order
materially affects
scope of project
or exceeds staff
spending
authority (SPDC
funding)
Informed
(courtesy)
Informed
(courtesy)
Consider if park
change order
materially affects
scope of project
Informed
(courtesy)
Consider if
library change
order materially
affects scope of
project
Informed
(courtesy)
Consider if art
project change
order materially
affects scope of
project
Consulted for
proper
coordination