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WS Item 5 Roles and ResponsibilitiesCarillon Parc Public Spaces Roles & Responsibilities Item Staff Steering Committee City Council P&Z SPDC CEDC Park Board Library Board Arts Council Developer Develop public space planning project goals and objectives Recommend Consider & advise Council Consider to adopt Informed (courtesy) OR Make recommendation if goal language incorporated into comp plan Informed (courtesy) Informed (courtesy) Informed (courtesy) Informed (courtesy) Informed (courtesy) Informed (courtesy) Public space project budget Recommend Consider & advise Council Consider for budget adoption Informed (courtesy) Consider costs attributable to SPDC and adopt budget Informed (courtesy) Informed; make budget recommendation to Council on park items Informed; make budget recommendation to Council on library capital project and operations Informed; make budget recommendation to Council on public art items Consulted for proper coordination Professional Services Contract(s) Recommend needed professional assistance; recommend final form contracts Informed (courtesy) Consider for approval Informed (courtesy) Consider contracts to be funded through SPDC Informed (courtesy) Consider & advise Council on matters related to parks Consider & advise Council on matters related to library Consider & advise Council on matters related to public art Consulted for proper coordination Library Concepts Work with consultant, make recommendation Consider & advise Council Consider for final approval Informed (courtesy) Informed (courtesy) Informed (courtesy) Informed (courtesy) Consider & advise Council Informed (courtesy) Consulted for proper coordination Second Floor Space Concepts Using general direction from Council, work with consultant and make recommendation Consider plan for Council- identified use Identify use(s), provide direction to staff; Consider for final approval Informed (courtesy) Informed (courtesy) OR Consider plan for Council- identified uses to be funded through SPDC Informed (courtesy) Informed (courtesy) Consider plan for Council- identified uses, if they involve library operations Consider plan for Council- identified uses, if they involve public art/performance operations Consulted for proper coordination Public Park Concepts Recommend, using developer’s general concepts Consider & advise Council Consider for final approval Informed (courtesy) Consider plan if funded through SPDC Informed (courtesy) Consider & advise Council Informed (courtesy) Consider & advise Council on any public art inclusions Consulted for proper coordination Item Staff Steering Committee City Council P&Z SPDC CEDC Park Board Library Board Arts Council Developer Site Plan (park, library) Recommend Informed (courtesy) Consider for final approval Consider & make recommendation to Council Informed (courtesy) Informed (courtesy) Consider & advise Council (parks) Informed (courtesy) Informed (courtesy) Consulted for proper coordination; serve as applicant Public Participation Agreements Recommend based on MOU approved by Council Informed (courtesy) Consider for final approval Informed (courtesy) Consider plan for portions funded through SPDC Review & Comment on new requests or amendments to MOU Informed (courtesy) Informed (courtesy) Informed (courtesy) Approve as party to agreement Preliminary Platting – Park, Library lots Coordinate with developer to ensure City details are accurate Informed (courtesy) Consider for approval Consider & advise Council Informed (courtesy) Informed (courtesy) Informed (courtesy) Informed (courtesy) Informed (courtesy) Consulted for proper coordination; serve as applicant Final Platting – Park, Library lots Coordinate with developer to ensure City details are accurate Informed (courtesy) Informed (courtesy) Consider for final approval informed (courtesy) Informed (courtesy) Informed (courtesy) Informed (courtesy) Informed (courtesy) Consulted for proper coordination; serve as applicant Construction Management Manage City budget and construction quality interests Informed (periodic updates) Informed (periodic updates) Informed (periodic updates) Informed (periodic updates) Informed (periodic updates) Informed (periodic updates) Informed (periodic updates) Informed (periodic updates) Manage overall construction process; coordinate with City on budget and construction quality interests. Change Orders that exceed budget or staff spending authority OR materially affect scope of project Prepare & approve if within budget and staff spending authority Informed (courtesy) if change order materially affects scope of project Consider if change order materially affects scope of project or exceeds staff spending authority Informed (courtesy) Consider if change order materially affects scope of project or exceeds staff spending authority (SPDC funding) Informed (courtesy) Informed (courtesy) Consider if park change order materially affects scope of project Informed (courtesy) Consider if library change order materially affects scope of project Informed (courtesy) Consider if art project change order materially affects scope of project Consulted for proper coordination