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Item 4AREGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 1 of 12 REGULAR CITY COUNCIL MEETING MINUTES _ AUGUST 7, 2018 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance & Innovation Officer Dale Dean, Deputy Director of Economic Development Daniel Cortez, Deputy Director of Marketing and Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Community Services Candice Edmondson, Assistant to the Director of Community Services Cassie Tucker, Community Relations Manager Jenni Lanier, Senior Center Coordinator Soheila Mashat-Phelps, Assistant Police Chief Ashleigh Douglas, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 5:30 P.M. 1.CALL TO ORDER Work Session was called to order by Mayor Laura Hill at 5:30pm. 2.INVOCATION: CLAYTON REED Pastor Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United States and Texas Flags. 3.RECOGNITION OF OUTGOING BOARD & COMMISSION MEMBERS Mayor Hill recognized the following outgoing Board & Commission members for their service to the City. - Planning & Zoning Commission: o Michael Forman, 2011-2018 (also served on ZBA 2009-2011) o Kourosh Panahy, 2017-2018 (also served on ZBA 2013-2017) Item 4A REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 2 of 12 o Michael Smietana, 2016-2018 (also served on ZBA 2013-2016 and BBA 2013- 2015) - Parks & Recreation Board: o Mike Pazera, Parks & Rec 2016-2018 Mr Michael Forman was in attendance and took pictures with Council. 4. SOUTHLAKE BUSINESS SPOTLIGHT: OFFICE EVOLUTION Deputy Director of Economic Development Daniel Cortez introduced Mr Bob Fox, who presented a business overview of Office Evolution, located in Town Square. 5. DRAFT SOUTHLAKE 2035 PUBLIC ARTS MASTER PLAN REVIEW Assistant to the Director of Community Services Cassie Tucker provided an overview of the draft recommendations developed by the Southlake Arts Council. 6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight’s consent agenda. The Mayor stated Carroll ISD will benefit by $2,000,000 with the TIRZ amendment (Item 4L), which will not be subject to the Robin Hood provision. Mayor Hill asked Chief Financial Officer Sharen Jackson to answer questions regarding the City’s tax increase (Item 4K). Mayor Pro Tem Randy Williamson suggested adding Item 6B to Consent, to be tabled per the applicant’s request. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Hill. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 6:01pm. Executive Session began at 6:27pm and concluded at 7:05pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:13pm. No action was necessary. 3. REPORTS: REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 3 of 12 3A. MAYOR’S REPORT Mayor Hill had nothing to report. 3B. CITY MANAGER’S REPORT 3B1. BACK TO SCHOOL SAFETY Assistant Police Chief Ashleigh Douglas highlighted the Police Department’s efforts to manage back-to-school traffic and answered questions from Council. 3B2. NATIONAL PARKS & RECREATION MONTH City Manager Shana Yelverton introduced Recreation Manager Ryan McGrail, who will oversee the Champions Club. Ryan provided a recap of the activities and events held during Parks and Recreation Month. Ms Yelverton recognized Director of Community Services Chris Tribble and his team for all their hard work over the past year. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE JUNE 19, 2018 REGULAR CITY COUNCIL MEETING AND THE JUNE 28, 2018 CITY COUNCIL RETREAT. 4B. APPROVE A CONTRACT RENEWAL WITH AETNA TO PROVIDE EMPLOYEE HEALTH INSURANCE BENEFITS FOR PLAN YEAR OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019. 4C. APPROVE A CONTRACT RENEWAL WITH METLIFE TO PROVIDE EMPLOYEE DENTAL BENEFITS FOR THE PLAN YEAR OCTOBER 1, 2018 TO SEPTEMBER 30, 2019. 4D. APPROVE A CONTRACT RENEWAL WITH UNUM LIFE INSURANCE COMPANY TO PROVIDE EMPLOYEE LONG-TERM DISABILITY, LIFE INSURANCE, AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE FOR THE PLAN YEAR OCTOBER 1, 2018 TO SEPTEMBER 30, 2019. 4E. APPROVE THE TARRANT COUNTY MUTUAL AID AGREEMENT. 4F. RATIFY CHANGE ORDER NOS. 1-4, 6, 9, 12-15, 17-21-R1 AND 23 TO THE CONSTRUCTION SERVICES CONTRACT WITH HCI GENERAL CONTRACTORS IN A TOTAL CUMULATIVE CHANGE ORDER AMOUNT OF $52,038 FOR A REVISED CONTRACT PRICE OF $2,013,404 AND ADD ONE REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 4 of 12 HUNDRED (100) CALENDAR DAYS FOR A REVISED TOTAL TIME OF 310 CALENDAR DAYS FOR THE SOUTHLAKE DPS WEST RENOVATION PROJECT. 4G. APPROVE PURCHASE OF FURNITURE, FIXTURES AND EQUIPMENT FOR THE DPS WEST RENOVATION PROJECT FROM THE SPENCER GROUP IN AN AMOUNT NOT TO EXCEED $150,000. 4H. AP PROVE THE PURCHASE OF NETWORK INFRASTRUCTURE TO ENHANCE INTERNET PERFORMANCE, CAPACITY, SECURITY, AND WIRELESS OPERATIONS FROM PRESIDIO IN AN AMOUNT NOT TO EXCEED $185,396. 4I. AMEND THE CONTRACT FOR CITYWIDE LANDSCAPE SERVICES WITH O'DONNELL'S LANDSCAPE SERVICES, INC. BY $400,000 FOR AN AMOUNT NOT TO EXCEED $1,378,500 TO INCLUDE THE INSTALLATION OF LANDSCAPE AND IRRIGATION FOR THE KIRKWOOD BLVD IMPROVEMENTS PROJECT. 4J. APPROVE A CONTRACT WITH FUGRO CONSULTANTS, INC. FOR CONSTRUCTION MATERIALS ENGINEERING, TESTING, AND INSPECTION SERVICES FOR THE SOUTHLAKE CHAMPIONS CLUB AND TENNIS CENTER INDOOR COURTS IN AN AMOUNT NOT TO EXCEED $100,000. 4K. CONSIDER PROPOSAL TO ADOPT A TAX INCREASE AND SET PUBLIC HEARING ON THE TAX RATE FOR AUGUST 21, 2018 AND SEPTEMBER 4, 2018 REGULAR CITY COUNCIL MEETINGS. 4L. ORDINANCE NO. 1197, 1ST READING, APPROVING AN AMENDED PROJECT AND FINANCING PLAN FOR TAX INCREMENT REINVESTMENT ZONE NUMBER ONE, CITY OF SOUTHLAKE, TEXAS; EXTENDING THE TERM OF THE REINVESTMENT ZONE; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. APPROVED Motion was made to approve the consent agenda , including tabling Item 6B to the August 21st City Council meeting, per the applicant’s request. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 5 of 12 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Hill opened the public forum at 7:26pm. Mayor Hill stated several comment cards were received regarding Starwood Studios. This case is before the Zoning Board of Adjustment and is not a Council issue. Council does not have oversight, as the ZBA does not answer to Council, and the Council is prohibited from discussing ZBA items. Mayor Hill did not allow anyone to address Council on this issue. Mayor Hill invited two Boy Scouts in the audience to address Council. The boys inquired on how they can help with back -to-school safety initiatives. Council provided input to continue following the Boy Scout oath to be kind and help others at all times, as well as to work with school resource officers and commit that if they ‘see something, say something’. Mayor Hill closed the public forum at 7:34pm. Mayor Hill stated Item 8A will be taken immediately after the Public Forum. [Items are listed on these minutes in normal/number order.] 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. ORDINANCE NO. 480-746 (ZA17-082), 2ND READING, ZONING CHANGE AND SITE PLAN FOR 807 E. SOUTHLAKE BLVD. OFFICES ON PROPERTY DESCRIBED AS TRACT 3A01, O.W. KNIGHT SURVEY, ABSTRACT NO. 899, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 807 E. SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #9. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6A and answered questions from Council. Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6A, Ordinance No. 480-746 (ZA17-082), 2nd Reading, Zoning Change and Site Plan for 807 East Southlake Blvd, subject to the Staff Report dated July 31, 2018, and the Revised Site Plan Review Summary No. 6, dated June 12, 2018, and granting the following variance request: REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 6 of 12 - Driveway Ordinance No. 634 which requires a minimum spacing distance of 150 feet between driveways. The applicant is requesting a spacing distance of approximately 128 feet between “Drive D” on Zena Rucker Road, and a future approve drive to the west serving the adjacent office development. This will allow the alignment of “Drive D” with the Matthews Court drive which is currently constructed and located on the south side of Zena Rucker Road. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-746 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT 3A01, O.W. KNIGHT SURVEY, ABSTRACT NO. 899, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY 3.085 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “AG” AGRICULTURAL DISTRICT TO “S-P-1” DETAILED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 480-747 (ZA18-0003), 2ND READING, ZONING CHANGE AND SITE PLAN FOR WHITE CHAPEL OFFICE COMPLEX ON PROPERTY DESCRIBED AS TRACT 6C, THOMAS M. HOOD SURVEY, ABSTRACT NO. 706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND A PORTION OF LOT 3, BLOCK 1, PARKWAY OFFICE CENTER ADDITION (ALSO DESCRIBED AS LOT 3A, BLOCK 1, PARKWAY OFFICE CENTER ADDITION), AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1700 N. WHITE CHAPEL BOULEVARD AND 190 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "C-2" LOCAL RETAIL COMMERCIAL DISTRICT. PROPOSED ZONING: "S-P- REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 7 of 12 1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. PUBLIC HEARING TABLED UNDER CONSENT Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 6C. ORDINANCE NO. 480-748 (ZA18-0011), 2ND READING, ZONING CHANGE AND CONCEPT PLAN FOR LOTS 3R1 AND 3R2, M. MAHAFFEY NO. 916 ADDITION ON PROPERTY DESCRIBED AS TRACTS 6, 6A, 7A AND 7B, M. MAHAFFEY SURVEY, ABSTRACT NO. 916A, CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS AND LOT 3, M. MAHAFFEY NO. 916 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS AND LOCATED AT 229-275 E. BOB JONES RD, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT AND “RE-5” SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT. PROPOSED ZONING: “SF-2” SINGLE FAMILY RESIDENTIAL DISTRICT AND “RE-5” SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT. SPIN NEIGHBORHOOD #1. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6C and answered questions from Council. Mayor Hill opened the public hearing. There being no one wishing to spea k, Mayor Hill closed the public hearing. Motion was made to approve Item 6C, Ordinance No. 480 -748 (ZA18-0011), 2nd Reading, Zoning Change and Concept Plan for Lots 3R1 and 3R2, M. Mahaffey No. 916 Addition, subject to the Staff Report dated July 31, 2018, and Revised Concept Plan Review Summary No. 3, dated July 30, 2018, and granting the following variance request: - Subject to the 1st Reading motion which approved the variance to Subdivision Ordinance No. 483, as amended, Section 5.06B which requires sidewalks in all residential subdivisions platted or replatted after the effective date of the ordinance, approving subject to the applicant’s agreement to provide a pedestrian access easement to accommodate a future sidewalk when built. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 8 of 12 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-748 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACTS 6, 6A, 7A AND 7B, M. MAHAFFEY SURVEY, ABSTRACT NO. 916A, CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS AND LOT 3, M. MAHAFFEY NO. 916 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS BEING APPROXIMATELY 15.23 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM "AG" AGRICULTURAL DISTRICT AND “RE- 5” SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT TO “SF-2” SINGLE FAMILY RESIDENTIAL DISTRICT AND “RE-5” SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6D. ORDINANCE NO. 480-671B (ZA18-0018), 2ND READING, ZONING CHANGE AND SITE PLAN FOR PIETER ANDRIES JEWELER ON PROPERTY DESCRIBED AS LOT 3-R-1, BLOCK 1, OF THE GEORGETOWN PARK ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2525 E. SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT WITH “C-2” LOCAL RETAIL COMMERCIAL DISTRICT USES. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT WITH “C-2” LOCAL RETAIL COMMERCIAL DISTRICT USES. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6D and answered questions from Council. Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 9 of 12 Motion was made to approve Item 6D, Ordinance No. 480 -671B (ZA18-0018), 2nd Reading, Zoning Change and Site Plan for Pieter Andries Jeweler , subject to the Staff Report dated July 31, 2018, and Site Plan Review Summary No. 2, dated June 1, 2108, and granting the following variance request: - The applicant has requested a variance to the Landscape Ordinance 544 -B, to allow the landscape requirements for the existing fully landscaped lot with t he additional landscaping, as depicted in the proposed Landscape Plan. - Also noting, the applicant will remove six trees on the eastern portion of the site to allow for the construction, per the plan. The applicant will attempt to transplant the existing two live oaks and three elm trees onsite, as indicated tonight. The Bradford pear that will be removed with the construction will be replaced with a new tree. If the existing trees cannot be transplanted or don’t survive transplanting, new trees consisting of elms or live oaks will be planted. All new trees will be planted with a minimum 3” caliper. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-671B AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS LOT 3 -R-1, BLOCK 1, OF THE GEORGETOWN PARK ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 2.4 ACRES AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “C-2” LOCAL RETAIL COMMERCIAL DISTRICT TO “S-P-1” DETAILED SITE PLAN DISTRICT WITH “C-2” LOCAL RETAIL COMMERCIAL DISTRICT USES AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6E. ZA18-0015, SITE PLAN FOR L’OCCITANE EN PROVENCE ON PROPERTY DESCRIBED AS LOT 1, BLOCK 3R1, SOUTHLAKE TOWN SQUARE, AN REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 10 of 12 ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1428 CIVIC PLACE (ALSO ADDRESSED BY TARRANT APPRAISAL DISTRICT AS 1400 CIVIC PLACE AND THE LEASE SPACE IS ADDRESSED AS 1428 CIVIC PLACE), SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD # 8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6 E and answered questions from Council. Applicant Carlos Santos, from NY, addressed Council and answered questions. Mayor Hill stated she has had meetings with RPAI corporate management and this issue is a result of miscommunication. Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6E, ZA18-0015, Site Plan for L’Occitane En Provence, subject to the Staff Report dated July 31, 2018, and granting the following variance request: - A variance to Ordinance No. 480, Section 33.21, as it pertains to Building Color Standards for a Non-Residential Building, approving the color that is already on the door, as presented this evening, and - Council is approving and requesting that the applicant work with the landlord to gain approval to paint the transom the matching color of the door. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: 8A. APPROVE RESOLUTION NO. 18-035, AMENDING THE FEE SCHEDULE. Director of Community Services Chris Tribble presented Item 8A and answered questions from Council. Mayor Hill stated several comment cards were received on this subject but that it is not a public hearing and therefore will not be allowing speakers, but that all cards would be recorded in the minutes, as follows: - Lou Braun, 106 Starling Court, Southlake REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 11 of 12 - Susan Dahl, 900 Canterbury Court, Southlake - Phyllis Fletcher, 2018 Cottage Oak Lane, Southlake - Joan Houle, 3105 Lake Park Drive, Grapevine - Emily Tranthum, 903 Mission Drive, Southlake - Suzanne VanDusen, 11504 Crystal Falls Drive, Fort Worth Motion was made to approve Item 8A, Resolution No. 18 -035, amending the fee schedule, noting the following: - Non-resident adults who are eligible to join the Senior Center, if they choose to become full members of the Champions Club, they will receive a complimentary membership to the Senior Center; and - Providing staff administrative authority to correct any errors found in the document. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: RESOLUTION NO. 18-035 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING RESOLUTIONS NO. 99-57; PROVIDING THAT THIS RESOLUTION SHALL BE CUMULATIVE OF ALL PROVISIONS OF RESOLUTION NO. 97-59; 94-46, NO. 94-61, NO. 95-05, NO. 95-34, NO. 95-50, NO. 96-57, NO. 97-50, NO. 97- 59, NO. 99-07; NO. 01-149; NO. 06-016; NO. 08-013, NO. 09-058, NO. 10-052; NO. 11-046; NO. 11-050; 12-044; 13-035; 14-014; 14-042; 15-029; 15-047; 16- 026; 17-037 AND PROVIDING AN EFFECTIVE DATE. 9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED Mayor Hill adjourned the meeting at 10:23pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 21ST DAY OF AUGUST, 2018. REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018 Page 12 of 12 ______________________________ Laura Hill Mayor ATTEST: ______________________________ Carol Ann Borges, TRMC City Secretary