2018-08-14 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
August 9, 2018
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, August 14, 2018 at 1:00 p.m.
Time 1:00 – 1:15 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: – This is the public's opportunity to address
the Commission about non-agenda items. During Public Forum, the Commission
will not discuss, consider, or take action on any item presented. The
Commissions' options during this topic are 1) to listen, 2) ask questions and
respond to the presenter only, 3) request staff to loo k into the issue and report
back to the Commission and/or 4) request that the Chair put the item on a future
agenda for the Commission to discuss or consider.
Estimated Time 1:15pm – 1:45pm
3. Agenda Item No. 3. Reports:
A. Metroport Meals On Wheels – MMOW Executive Director Mary King will
present a quarterly report to the Commission . Copies of the May and June
MMOW reports, as well as a cumulative report, are included in your
packet.
B. Call A Ride Southlake – CARS Chairman Brighton Greene will present a
quarterly report to the Commission. A copy of the CARS cumulative report
is included in your packet.
C. Southlake Senior Funding, Inc. – SSFI representative Bernie McCauley
will present a quarterly report to the Commission. No packet documents.
D. City Manager’s Office – Assistant to the City Manager Lauren LaNeave
will provide a report from the City Manager’s Office at the September
meeting. No packet documents.
Senior Advisory Commission
Meeting Date – August 14, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E. Economic Development – Deputy Director of Economic Development &
Tourism Daniel Cortez will present an update to the Commission on
development projects within the City. No packet documents.
F. Community Services Department – Hospitality & Sales Manager Ashley
Newhart will present the May and June Senior Center Dashboard Reports.
Copies of the reports are included in your packet.
G. Senior Services – Senior Services Coordinator Soheila Mashat-Phelps will
not be in attendance at the August meeting. Hospitality & Sales Manager
Ashley Newhart will update the Commission on current and future senior
programming and events. No packet documents.
Estimated Time 1:45 pm – 2:00 pm
4. Agenda Item No. 4. Consent:
A. Approve the July 17, 2018 Senior Advisory Commission Meeting Minutes
– Please include any corrections to the minutes in your motion.
5. Agenda Item No. 5. Consider
A. Approve Senior Advisory Commission 3rd Quarter Dashboard Report –
Hospitality & Sales Manager Ashley Newhart will present the SAC 3rd
Quarter Dashboard Report. A copy of the report is included in your packet.
If approved, the report will be included in the September 18, 2018 City
Council meeting packet.
6. Agenda Item No. 6. Discussion
A. Review FY 2019 CEDC Senior Services Operating Budget – Deputy
Director of Community Services Candice Edmondson will provide an
update on the FY 2019 CEDC senior services operating budget. The
proposed FY 2019 CEDC Operating Budget was approved by the
Community Enhancement and Development Corporation at their July 24,
2018 meeting.
OTHER ITEMS OF INTEREST
A. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information.
Senior Advisory Commission
Meeting Date – August 14, 2018
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
B. Events of Interest – Staff would like to share the following upcoming event(s) that
may be of interest to you.
• Tuesday, August 14 – Senior Advisory Committee meeting, 1:00 p.m., The Marq
• Tuesday, August 14 – S.P.I.N. meeting, 6:00 p.m., Council Chambers
• Tuesday, August 21 – City Council meeting, 5:30 p.m., Council Chambers
• Tuesday, August 28 – S.P.I.N. meeting, 6:00 p.m., Council Chambers
• Monday, September 3 – City Offices closed for Labor Day
• Tuesday, September 4 – City Council meeting, 5:30 p.m., Council Chambers
• Thursday, September 6 – Meet the Mayor, 5:30 p.m., CEF @ Keller Williams, 2106 E
SH 114, Suite 101, Southlake
• Tuesday, September 11 – Senior Advisory Committee meeting, 1:00 p.m., The Marq
If you would like to receive notifications for City Council meetings, construction
alerts, calendar and community events updates and more, please sign up at the
City’s website by clicking on the “Notify Me” tab at
http://www.cityofsouthlake.com/list.aspx.
C. As usual, your packet contains a copy of the SAC Attendance Report for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel fr ee to call me.
Candice Edmondson
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8311
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (cedmondson@ci.southlake.tx.us)
Ashley Newhart, Hospitality & Sales Manager, 817-748-8918, (anewhart@.ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ci.southlake.tx.us)
Linda Carpenter-Elgin, Secretary, 817-748-8184, (lcarpenter@ci.southlake.tx.us)
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Monthly Report
Detail Report on Congregate Luncheon
Month of: May 2018
Division: Southlake
5/7/2018 5/14/2018 5/21/2018 5/31-Closed Monthly Totals
Previous Year
Totals
(4 luncheons)
Southlake Seniors 43 25 35 103 142
# of Other Seniors 73 41 48 162 214
# Volunteers 7 8 9 24 29
Staff 1 1 1 3 4
Others 2 7 3 12 31
To Go Meals 0 0 0 0 0
Meals left for city 10 30 10 50 25
TOTAL
ATTENDANCE 136 112 106 0 0 354 445
Volunteer Hours 32 36 40 108 96
Restaurant Used
Feedstore Asian Top
Tom
Thum/Sam's-
City Firemen - $
# Meals ordered from
Centralized Kitchen 125 100 125 350 415
$ Cost of Food
Ordered 495.00 $ 400.00 $ 474.00$ 1,369.00$ 1,786.89$
Supplemental Food 182.59 $ 159.11 $ - $ 341.70$ 512.76$
Non-food Items 46.38 $ 18.16 $ 61.98$ 126.52$ 170.14$
$ Collected for Food
Served 404.00 $ 247.00 $ 338.75$ 989.75$ 1,331.00$
$ Collected for Other
Reasons*- $ - $ - $ - $ - $ - $ - $
Free w/potluck dish 0 0 0 0 0
Not eating 0 0 0 0 0
New/ No Pay/City
Employees 17 3 42 62 0
90+ non pay 10 7 7 24 0
3A - 1
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Monthly Report
Detail Report on Congregate Luncheon
Month of: June 2018
Division: Southlake
6/4/2018 6/11/2018 6/18/2018 6/25/2018 Monthly Totals
Previous Year
Totals
(4 luncheons)
Southlake Seniors 40 26 31 29 126 109
# of Other Seniors 62 44 38 47 191 184
# Volunteers 9 10 9 13 41 43
Staff 1 1 1 1 4 4
Others 2 0 2 2 6 7
To Go Meals 0 0 0 0 0 0
Meals left for city 11 25 20 10 66 0
TOTAL
ATTENDANCE 125 106 101 102 0 434 347
Volunteer Hours 40 44 40 56 180 188
Restaurant Used Feedstore Joe's Golden
Corral Asian Top -$
# Meals ordered from
Centralized Kitchen 125 100 90 90 405 380
$ Cost of Food
Ordered 495.00 $ 525.01 $ 355.50$ 320.00 $ 1,695.51$ 1,646.55$
Supplemental Food 183.36 $ 212.34 $ 94.31$ 113.79 $ 603.80$ 591.31$
Non-food Items 80.86 $ 53.14 $ -$ 19.06 $ 153.06$ 253.65$
$ Collected for Food
Served 352.00 $ 268.00 $ 224.00$ 268.00 $ 1,112.00$ 1,101.00$
$ Collected for Other
Reasons*-$ -$ -$ -$ -$ -$ -$
Free w/potluck dish 0 0 0 0 0 0
Not eating 0 0 0 0 0 0
New/ No Pay/City
Employees 12 3 13 10 38 24
90+ non pay 10 7 7 8 32 27
3A - 2
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Cumulative Monthly Report
Detail Report on Congregate Luncheon
Month of: 2017 To Date
Division: Southlake
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 YTD Totals
Prior YTD
Totals
Southlake Seniors 153 95 84 83 108 141 154 103 126 1047 1028
Non-resident Seniors 267 161 197 153 203 225 245 162 191 1804 1416
# Volunteers 39 18 22 25 36 27 41 24 41 273 250
MMOW Staff 5 3 3 3 4 4 5 3 4 34 34
Not eating 0 0 0 0 0 0 0 0 0 0 0
90+ non pay 38 24 25 25 31 32 43 24 32 274 183
1st Visit-No Pay 23 16 16 0 24 36 34 62 38 249 153
No Pay-other 0 0 1 33 0 0 0 0 0 34 9
City Employees--No Pay 0 0 0 0 0 0 0 0 0 0 27
Others 10 4 7 9 11 12 10 12 6 81 136
To Go Meals 0 8 0 0 0 0 0 0 0 8 82
Meals left for city 72 61 49 47 40 70 69 50 66 524 186
TOTAL ATTENDANCE 607 390 404 378 457 547 601 440 504 0 0 0 4328 3160
Total Paid Meals 420 256 281 236 311 366 399 265 317 0 0 0 2851 2444
Volunteer Hours 176 84 105 112 160 168 184 108 180 1277 1102
Restaurant Used
Feedstore/
Joe's Pizza/
Chuy's/
Golden Corral/
Asian Top
Feedstore/
Golden Corral/
Asian Top
Feedstore/Joe's
Pizza/ Golden
Corral
Feedstore/
Golden Corral/
Asian Top
Feedstore/
Chuy's/
Golden Corral/
Asian Top
Feedtstore/ Joes
Pizza/ Golden
Corral/ Asian
Top
Feestore/
Joe'sPizza/
Chuy's/ Golden
Corral/ Asian
Top
Feedstore/
Asian
Top/MMOW
City/Fireen
Feedstore/
Joe's/ Golden
Corral/Asian
Top
# Meals ordered from
Centralized Kitchen 545 325 320 300 400 420 525 699 405 3939 3,190
$ Cost of Food Ordered $ 2,083.50 $ 1,286.84 $ 1,287.33 $ 1,021.75 $ 1,782.50 $ 1,737.00 2,142.50$ 1,369.00$ 1,695.51$ 14,405.93$ 14,161.07$
Supplemental Food Cost $ 767.24 $ 552.30 $ 604.96 $ 450.77 $ 659.97 $ 726.25 863.70 $ 341.70 $ 603.80$ 5,570.69$ 4,525.22$
Non-food Items Cost $ 63.01 $ 38.54 $ 69.87 $ 24.96 $ 105.36 $ 93.01 134.84 $ 126.52 $ 153.06$ 809.17$ 1,731.24$
Staff & Program Support &
Mileage $ 2,308.13 $ 2,352.94 $ 2,306.79 $ 2,308.87 $ 2,324.30 $ 2,325.45 2,328.99$ 2,396.18$ 2,320.31$ 20,971.96$ 18,326.25$
Total Meal Cost $ 5,221.88 $ 4,230.62 $ 4,268.95 $ 3,806.35 $ 4,872.13 $ 4,881.71 $ 5,470.03 $ 4,233.40 $ 4,772.68 $ - $ - $ - 41,757.75$ 38,743.78$
$ Collected for Food
Served $ 1,577.00 $ 945.00 $ 925.00 $ 845.00 $ 1,171.00 $ 1,460.00 1,460.00$ 989.75 $ 1,112.00$ 10,484.75$ 9,278.00$
$ Collected for Other
Reasons* $ - $ - - $ - $
Total $$ Collected 1,577.00$ 945.00 $ 925.00 $ 845.00 $ 1,171.00$ 1,460.00$ 1,460.00$ 989.75 $ 1,112.00$ - $ - $ - $ 10,484.75$ 9,278.00$
3A - 3
Southlake Meals Program Expense Report FY 2017 and YTD 2018 at March31, 2018
Southlake 2017 Actual Expenses 2018 Actual Expenses at 6/30/18
HOME DELIVERY
Total Meals 2,216 2,140
Total Participants 13 11
Meal Costs $ 8,944 $ 7,343
Program Support $ 6,508 $ 2,528
Staffing Costs $ 6,261 $ 4,741
Volunteers (in-kind) $ 5,200 $ 3,900
Home Delivery Total Cost $ 26,913 $ 18,512
SENIOR CENTERS
Total Meals 4,517 4,067
Meal Costs $ 28,182 $ 21,328
Program Support $ 6,508 $ 4,956
Staffing Costs $ 17,931 $ 13,932
Volunteers (in kind) $ 11,040 $ 8,280
Senior Center Total Cost $ 63,661 $ 48,496
Total Cost of MMOW Meal
Programs in Southlake $ 90,574 $ 67,008
Fees from Home Delivery
Participants $ 3,233 $ 2,587
Fees from Senior Center
Participants $ 12,682 $ 10,485
City Allocations $ 20,000 15,000$
MEAL PROGRAMS TOTAL
MMOW NET COST $ 54,659 $ 38,936
3A - 4
Monthly Summary of Service Provided to Seniors and Handicapped - 2018
Jan Feb March April May June July Aug Sep Oct Nov Dec Totals
Newly Qualified Users 4 0 0 4 0 5 13
Total Qualified Users 444 444 444 448 448 453 453
Total Volunteer Drivers 23 22 23 25 25 25 25
Unduplicated Users Served this Month 12 11 8 7 9 8 55
Volunteer Drivers Used this Month 23 21 23 24 21 21 23
Driver Personal Vehicle Miles 868 556 827 928 893 724 4796
Driver Hours 31 20 30 36 32 25 174
Trips Cancelled by User 28 15 16 13 14 7 93
Trip Requests Not Filled 4 2 3 8 3 12 32
Pick up More Than Ten Minutes Late 4 0 1 0 0 1 6
Driver Failed to Make Pick up 1 0 0 0 0 0 1
Van Miles 0 0 0 0 0 0 0
One Way Trips
Medical/Dental 26 16 27 25 32 22 148
Southlake Senior Center 51 38 41 54 45 41 270
Personal Needs 8 7 10 8 8 9 50
Shopping 0 2 2 2 0 2 8
Business 0 0 0 0 0 0 0
Other Senior Centers 34 17 31 41 33 19 175
Other 0 0 0 0 0 0 0
Total One Way Trips 119 80 111 130 118 93 651
Rider Groups
Seniors & Handicapped>54 93 64 86 106 90 75 514
Handicapped < = 54 26 16 25 24 28 18 26
Total 119 80 111 130 118 93 651
3B - 1
Total Membership:1274
54New Members:
Program Attendance
4
Average Visits Per Guest:Number of MMOW Lunches Hosted:
3
Visitors
69%
31%
New Members by Gender
Female
Male
Senior Activity Center
May 2018
Membership &
Program Attendance
233
540
386
102
13 13 35 6 0 0 0
100
200
300
400
500
600
55-64 65-74 75-84 85-94 95-105
Membership by Age
Total
Membership
New Members
60
101
40 53 67
33
77
31
56
29 15 20 8 11 13 8 15 6 14 7
0
20
40
60
80
100
120
Chair Pilates Chair Yoga Chair Yoga 2 Fun & Fitness
(TH)
Fun & Fitness
(TU)
Line Dance Tai Chi 1 Tai Chi 2 Zumba Gold Zumba Gold (F)
Fitness
Total Attendees Average Attendees Per Class
35 168
292
9 84 42
0
100
200
300
400
Movies & Art Dances Bridge, Bingo &
Memoirs
Social
Total Attendees Average Attendence
4
12 28
0 4
12 14
0
0
10
20
30
History Technology &
Cooking
Life Planning Trips
Educational / Cultural
Total Attendees Average Attendence
547
24
12 24
0
200
400
600
Fitness Classes Wellness Seminars
Fitness / Wellness
Total Attendees Average Attendence
Trips:
None
Most well attended social program:
Arabian Nights, 125 Attendees
Most well attended fitness program:
Chair Yoga, Average 20 per class
265
88
0
50
100
150
200
250
300
Lunch Visitors
MMOW
Total Attendees Average Attendence
66%
34%
Total Members by Gender
Female
Male
52% 48%
New Members by Residency
Resident
Non-Resident
45% 55%
Total Members by Residency
Resident
Non-Resident
1388
385
0
500
1000
1500
Visitors
Visitors
Total Visits Unique Visits
3F - 1
Total Membership:1330
55New Members:
Program Attendance
4
Average Visits Per Guest:Number of MMOW Lunches Hosted:
4
Visitors
71%
29%
New Members by Gender
Female
Male
Senior Activity Center
June 2018
Membership &
Program Attendance
245
561
403
108
13 12 26 13 4 0
0
100
200
300
400
500
600
55-64 65-74 75-84 85-94 95-105
Membership by Age
Total
Membership
New Members
79 79
31 43 36 25
54
18
62
44
16 20
8 11 12 6 18 6 16 9
0
20
40
60
80
100
Chair Pilates Chair Yoga Chair Yoga 2 Fun & Fitness
(TH)
Fun & Fitness
(TU)
Line Dance Tai Chi 1 Tai Chi 2 Zumba Gold Zumba Gold (F)
Fitness
Total Attendees Average Attendees Per Class
34 0
82
7 0
27
0
50
100
Movies & Art Dances Bridge, Bingo &
Memoirs
Social
Total Attendees Average Attendence
4 4 19
43
4 4 10
14
0
20
40
60
History Technology Life Planning Trips
Educational / Cultural
Total Attendees Average Attendence
471
0 12 0
0
200
400
600
Fitness Classes Wellness Seminars
Fitness / Wellness
Total Attendees Average Attendence
Trips:
Footloose The Musical @ Theatre Arlington, 19 Attendees
Most well attended social program:
Pot Luck Bingo, 22 Attendees
Most well attended fitness program:
Chair Yoga, Average 20 per class
66%
34%
Total Members by Gender
Female
Male
60%
40%
New Members by Residency
Resident
Non-Resident
46% 54%
Total Members by Residency
Resident
Non-Resident
1386
396
0
500
1000
1500
Visitors
Visitors
Total Visits Unique Visits
317
79
0
100
200
300
400
Lunch Visitors
MMOW
Total Attendees Average Attendence
3F - 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
July 17, 2018
LOCATION: Senior Activity Center
The Marq Southlake
Club Lounge
285 Shady Oaks Drive
Southlake, Texas
Members Present: Vice Chair MaryLee Alford and SAC members Ed Grondahl, Natasha
Siebach, Esther Spickler, Kathryn Orler (Alt #1) and David Barnes (Alt #2)
Commission Members Absent: Chair Beverly Blake, Secretary Marge Kyle, Barbara
Pappy
Staff Members Present: Deputy Director of Community Services Candice Edmondson,
Assistant to the City Manager Lauren LaNeave, Hospitality & Sales Manager Ashley
Newhart, and Senior Services Coordinator Soheila Mashat-Phelps
Guests: Former Senior Advisory Commission members Charlie Boyd and Bernie
McCauley, Senior Activity Center Members Susan Dahl and Maria Doran
1. CALL TO ORDER
Vice Chair MaryLee Alford called the meeting of the Senior Advisory Commission to
order at 1:00 p.m.
2. PUBLIC FORUM – Vice Chair MaryLee Alford opened Public Forum at 1:00 p.m.
There being no one to address the Commission, Public Forum was closed.
3. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
3A. APPROVAL OF THE MINUTES FROM THE JUNE 12, 2018 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
Senior Advisory Commission did not have changes or corrections to the June 12,
2018 meeting minutes.
APPROVED
A motion was made to approve the minutes of the June 12, 2018 meeting as
submitted.
4A - 1
Senior Advisory Commission
Minutes of the July 17, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Barnes
Second: Spickler
Ayes: Alford, Grondahl, Siebach, Spickler, Orler (Alt #1), Barnes (Alt#2)
Nays: None
Abstention None
Vote: 6-0
Motion passed.
4. CONSIDER
4A. RECOMMENDATION ON PROPOSED SENIOR ACTIVITY CENTER
MEMBERSHIP FEES
Deputy Director Candice Edmondson reviewed previous Senior Advisory
Commission (SAC) discussions concerning Senior Activity Center membership fees
and answered questions from the SAC members.
SAC members have received feedback from Senior Activity Center members
concerning the growth of non-resident membership and difficulty getting into some
programs. As a result, SAC requested staff present membership and program fee
information from other senior centers as a comparison. While many other senior
centers have adopted membership fees, currently there is no senior center
membership fee for Southlake residents or non-residents. This prompted SAC
members to consider adopting a non-resident membership fee for the Southlake
Senior Activity Center. At the Commission’s direction, a proposed membership fee for
non-residents was presented for discussion and feedback. The proposed fee is $75
per year per non- resident member.
Commission members discussed instituting the non-resident membership fee in
October and generally agreed the rate proposed was appropriate. They desire to
evaluate the impact of the non-resident membership fee on Senior Activity Center
participation prior to October 2019. Members also favored proposing that persons
who have served on the Senior Advisory Commission be grandfathered in at the
Southlake resident membership rate of $0 even if they move outside of the city limits.
Charlie Boyd, former Senior Advisory Commission member, 10 Hale Court, Trophy
Club, spoke about membership fees and fees for senior center classes and activities.
Bernice McCauley, former Senior Advisory Commission member, 900 Wild Wood,
Southlake, spoke concerning the dollar value of the senior center membership and
classes at the Senior Activity Center.
The Commission inquired about extending pre-registration two weeks for Southlake
residents in advance of regular registration for Senior Activity Center classes and
programs.
4A - 2
Senior Advisory Commission
Minutes of the July 17, 2018
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Discussion of resident and non-resident fees for Senior Activity Center fitness
classes and other program fees may be discussed at a later date.
APPROVED
A motion was made to propose charging non-residents a $75 annual membership fee
to the Southlake Senior Activity Center, and propose that former board members of
the Senior Advisory Commission be grandfathered in at the resident rate of $0 even if
they move outside of the Southlake city limits, and that a certificate be given them
acknowledging their service.
Motion: Barnes
Second: Grondahl
Ayes: Alford, Grondahl, Siebach, Spickler, Orler (Alt #1), Barnes (Alt#2)
Nays: None
Abstention None
Vote: 6-0
Motion passed.
5. ADJOURNMENT
Deputy Director Candice Edmondson announced the recent resignation of Tiffany
Irwin to accept an out of town positon and the promotion of Ashly Newhart to Tiffany’s
position of Hospitality & Sales Manager.
APPROVED
A motion was made to adjourn the meeting at 2:11 p.m.
Motion: Siebach
Second: Grondahl
Ayes: Alford, Grondahl, Siebach, Spickler, Orler (Alt #1), Barnes (Alt#2)
Nays: None
Abstention None
Vote: 6-0
Motion passed.
Beverly Blake, Chair Community Services Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
4A - 3
4A - 4
611
719
Program Attendance
Visitors
Comments
Total Membership:1330
Resident:
Non-Resident:
Senior Activity Center
FY2018 - Q3
April 2018 - June 2018
Membership & Program Attendance
92
287
258
73
9
153
274
145
35
4
0
50
100
150
200
250
300
350
55-64 65-74 75-84 85-94 95-105
Membership by Age
Non-Resident
Resident
160
729
1568
13 81 13
0
200
400
600
800
1000
1200
1400
1600
1800
Educational/Cultural Social Fitness/Wellness
Programs
Total Attendees Average Attendence
Most well attended trips:
Dallas Heritage Village, 21 Attendees
Footloose the Musical @ Theatre Arlington, 19 Attendees
Most well attended programs:
Arabian Nights, 125 Attendees
Most well attended fitness program:
Chair Yoga, Average 20 per class
Chair Pilates, Average 20 per class
Comments from our members:
These are all comments from members who attended the Arabian Nights Themed Dinner
"The Arabian Night was a great fun!"
"Two Thumbs up to the Arabian Night"
"My favorite part was the service provided by our local students who volunteered, they were delightful"
"The entire night was an excellent presentation"
"The food, entertainment and decorations were amazing"
3805
478
0
500
1000
1500
2000
2500
3000
3500
4000
Visitors
Visitors
Total Visits Unique Visits
*Unique visits captures individual visitors to the Senior Center
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
August 9, 2018
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Review FY 2019 CEDC Senior Services Operating Budget
________________________________________________________________
Action
Requested: Senior Advisory Commission review of the FY 2019
Community Enhancement and Development Corporation
(CEDC) Senior Services Operating Budget
Background
Information: Each year as part of the annual budget process, staff
reviews the proposed Senior Services Community
Enhancement and Development Corporation (CEDC)
Budget with the Senior Advisory Commission.
Included within the proposed FY 2019 CEDC operating
budget is funding for contract services and supplies. In
addition, funding has been proposed for any increases to the
Metroport Meals on Wheels (MMOW) lunch participation, as
well as enhancements to programs and events due to
sponsorship support. The following changes were made
from the FY 2018 approved budget to the FY 2019 proposed
budget as noted on the attached spreadsheet:
Decrease event supplies by $1,000 based on
historical spend for event supplies within the CEDC
Budget. Funding for event supplies is also provided
for in the FY 2019 Senior Services General Fund
Budget.
Decrease community enhancements by $6,000 for
MMOW additional services. Participation in the
MMOW program has not increased as originally
anticipated when the new Senior Activity Center
opened. The current contract funding provides for up
to 100 members per luncheon. The City will pay for an
additional 75 participants as verified through monthly
reporting; however this increase as not occurred. The
6A - 1
Senior Advisory Commission
Meeting Date – August 14, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
proposed budget contains $2,000 for any increases
above contract in MMOW services for FY 2019.
Decrease community enhancements by $5,000 for
anticipated sponsorship program enhancements.
Each year staff projects sponsorship
revenue/expenses based on sponsorship support the
previous year. For FY 2019, staff anticipates $10,000
worth of sponsorship support based on FY 2018
actuals and, therefore, has included $10,000 for
program enhancements in the proposed budget.
Financial
Considerations: The proposed FY 2019 Senior Services CEDC Operating
Budget recognizes existing budgetary limitations and the
need to maintain and/or improve current levels of service
delivery. Approved budget allocations for FY 2019 will be
effective October 1, 2018.
Strategic Link: Staff has developed the proposed operating budget with
consideration being given to the City Council’s adopted
Strategic Management System. Approval of the proposed
budget is linked to the City’s Strategy Map related to the
Focus Area of Performance Management & Service Delivery
and meets the Corporate Objective to adhere to financial
management principles and budget. It also addresses
Critical Business Outcome CB01 – maintain a strong
financial position and implement plans and policies to ensure
future financial strength.
Legal Review: Not applicable
Board/Citizen
Review: The proposed FY 2019 CEDC Operating Budget was
approved by the Community Enhancement and
Development Corporation at their July 24, 2018 meeting.
City Council will consider the proposed FY 2019 CEDC
Operating Budget in August and September as part of the
annual budget process.
Alternatives: Not applicable
6A - 2
Senior Advisory Commission
Meeting Date – August 14, 2018
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Supporting
Documents: FY 2019 Proposed Senior Services Community
Enhancement and Development Corporation Operating
Budget
6A - 3
FY 2017
ACTUAL BUDGET APPROVED BUDGET
9,900.00$ $ 10,000.00
$ 3,500.00 $ 6,000.00
$ - $ 23,000.00
$ 13,400.00 $ 39,000.00
FY 2019 PROPOSED SENIOR SERVICES CEDC BUDGET
FY 2018
PROPOSED BUDGET
CATEGORY FY 2019
$ 12,000.00 $ 10,000.00
PROJECTED BUDGET
Supplies
Community Enhancements
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 12,000.00
Contract Services
TOTAL $ 22,000.00 $ 27,000.00
6A - 4
1 Ed Grondahl a a a a a r a 86%7 2018 78%
2 MaryLee Alford a r a a a a a 86%6.25
3
Natasha
Siebach a r a a a a a 86%6.25
4 Barbara Pappy r a r r a a r 43%5.45
5 Esther Spickler a a a a r a a 86%6.5
6 Beverly Blake a a a a a a r 86%7.25
7 Marge Kyle a a a a r a r 71%5.25
Alt 1 Kathryn Orier r a a a a a a 86%8
Alt 2 David Barnes a r r a a a a 71%6.75
78%67%78%89%78%89%67%a In attendance
Total Hours 0.5 2.25 0.5 0.5 2 1.5 1.25 8.5 r Not present; no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
11/13/18 12/11/18
3/9/17 Jim Miller, Alternate #1 resigned
8/14/18 9/11/18 10/9/18 10/9/18
Senior Advisory Commission Attendance Report
Place Name 1/9/18 2/13/18 3/13/18 4/10/18 5/8/18 6/12/18 7/17/18
Individual
Attendance
Rate
Hrs To
Date
Packet Insert - Senior Advisory Commission Attendance Report