2018-07-17 SAC MinutesCITY OF
SOUTHLAKE
Senior Advisory Commission Meeting:
July 17, 2018
LOCATION: Senior Activity Center
The Marq Southlake
Club Lounge
285 Shady Oaks Drive
Southlake, Texas
Members Present: Vice Chair MaryLee Alford and SAC members Ed Grondahl, Natasha
Siebach, Esther Spickler, Kathryn Orler (Alt #1) and David Barnes (Alt #2)
Commission Members Absent: Chair Beverly Blake, Secretary Marge Kyle, Barbara
Pappy
Staff Members Present: Deputy Director of Community Services Candice Edmondson,
Assistant to the City Manager Lauren LaNeave, Hospitality & Sales Manager Ashley
Newhart, and Senior Services Coordinator Soheila Mashat-Phelps
Guests: Former Senior Advisory Commission members Charlie Boyd and Bernie
McCauley, Senior Activity Center Members Susan Dahl and Maria Doran
1. CALL TO ORDER
Vice Chair MaryLee Alford called the meeting of the Senior Advisory Commission to
order at 1:00 p.m.
2. PUBLIC FORUM — Vice Chair MaryLee Alford opened Public Forum at 1:00 p.m.
There being no one to address the Commission, Public Forum was closed.
3. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
3A. APPROVAL OF THE MINUTES FROM THE JUNE 12, 2018 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
Senior Advisory Commission did not have changes or corrections to the June 12,
2018 meeting minutes.
APPROVED
A motion was made to approve the minutes of the June 12, 2018 meeting as
submitted.
City of Southlake Values.-
Integrity
alues:Integrity o Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the July 17, 2018
Page 2 of 3
Motion:
Barnes
Second:
Spickler
Ayes:
Alford, Grondahl, Siebach, Spickler, Orler (Alt #1), Barnes (Alt#2)
Nays:
None
Abstention
None
Vote:
6-0
Motion passed.
4. CONSIDER
4A. RECOMMENDATION ON PROPOSED SENIOR ACTIVITY CENTER
MEMBERSHIP FEES
Deputy Director Candice Edmondson reviewed previous Senior Advisory
Commission (SAC) discussions concerning Senior Activity Center membership fees
and answered questions from the SAC members.
SAC members have received feedback from Senior Activity Center members
concerning the growth of non-resident membership and difficulty getting into some
programs. As a result, SAC requested staff present membership and program fee
information from other senior centers as a comparison. While many other senior
centers have adopted membership fees, currently there is no senior center
membership fee for Southlake residents or non-residents. This prompted SAC
members to consider adopting a non-resident membership fee for the Southlake
Senior Activity Center. At the Commission's direction, a proposed membership fee for
non-residents was presented for discussion and feedback. The proposed fee is $75
per year per non- resident member.
Commission members discussed instituting the non-resident membership fee in
October and generally agreed the rate proposed was appropriate. They desire to
evaluate the impact of the non-resident membership fee on Senior Activity Center
participation prior to October 2019. Members also favored proposing that persons
who have served on the Senior Advisory Commission be grandfathered in at the
Southlake resident membership rate of $0 even if they move outside of the city limits.
Charlie Boyd, former Senior Advisory Commission member, 10 Hale Court, Trophy
Club, spoke about membership fees and fees for senior center classes and activities.
Bernice McCauley, former Senior Advisory Commission member, 900 Wild Wood,
Southlake, spoke concerning the dollar value of the senior center membership and
classes at the Senior Activity Center.
The Commission inquired about extending pre -registration two weeks for Southlake
residents in advance of regular registration for Senior Activity Center classes and
programs.
City of Southlake Values:
Integrity i, Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the July 17, 2018
Page 3 of 3
Discussion of resident and non-resident fees for Senior Activity Center fitness
classes and other program fees may be discussed at a later date.
APPROVED
A motion was made to propose charging non-residents a $75 annual membership fee
to the Southiake Senior Activity Center, and propose that former board members of
the Senior Advisory Commission be grandfathered in at the resident rate of $0 even if
they move outside of the Southlake city limits, and that a certificate be given them
acknowledging their service.
Motion: Barnes
Second: Grondahl
Ayes: Alford, Grondahl, Siebach, Spickler, Orler (Alt #1), Barnes (Alt#2)
iVays: rJone
Abstention None
Vote: 6-0
i0otion passed.
5. ADJOURNMENT
Deputy Director Candice Edmondson announced the recent resignation of Tiffany
!.win to accept an out of town positon and the promotion of Ashly Newhart to Tiffany's
position of Hospitality & Sales Manager.
APPROVED
A l'),10tion was maae to adjourn the meeting at 2:11 p.m.
Motion: Siebach
Second: Grondahl
Ayes: Alford, Grondahl, Siebach, Spickler, Orler (Alt #1), Barnes (Alt#2)
Nays: None
Abstention None
Vote: 6-0
151'Moiion passed.
Be erly E31946, C air Community Services Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
19 CITY C>F- %
SOUTHLAKE Senior Advisory Commission Sign -in Sheet
July 17, 2018 @ Ipm
Senior Activity Center — The Marq Southlake
285 Shady Oaks Dr. - Southlake, TX
Ed Grondahl (Place 1)
MaryLee Alford (Place 2), Vice Chair
Natasha Siebach (Place 3)
Barbara Pappy (Place 4)
Esther Spickler (Place 5)
Beverly Blake (Place 6), Chairman
Margie Kyle (Place 7), Secretary
Kathryn Orler (Alt 1)
David Barnes (Alt 2)
STAFF
Chris Tribble
Candice Edmondson
Ashley Newhart
Soheila Phelps
Kate Meacham
GUESTS (PLEASE PRINT)
Brighton Greene (CARS)
Erik Phelps (CARS)
Mary King (MMOW)
Lauren LaNeave
Daniel Cortez
r
Bernie McCauley (SSFI)
DE CL
Z_
&W
Mary King (MMOW)
Lauren LaNeave
Daniel Cortez
r
Bernie McCauley (SSFI)
DE CL
Z_