1993-06-24SOUTHLAKE ECONOMIC
DEVELOPMENT COUNCIL
BOARD OF DIRECTORS MEETING
June 24. 1993
LOCATION: City Hall
Southlalke, T-exas
11Ei11BERS
PRESENT: Davin Baltimore, ur. Cathy Bryce, John Drews. Barry
Emerson, Susan Evans, Bob Munolin. Bethann Scraccnara,
Gary Terry. Greg Last (City Planner), Rick Wilhelm,
Donna Higgins (Executive Director). Sandra Baber
( Staff ) , Karen Davidson (Staff).
MEMBERS
ABSENT: Richard Kuhlman.
I. CALL TO ORDER
Rick Wilhelm called the meeting to order, noting a
auorum was present..
II. APPROVAL OF MINUTES OF LAST MEETING
Upon a motion by Gary ferry and a second by
Bethann Scratchard, the minutes of the May 26. 1993
meeting were approved as submittea.
III. TREASURER'S REPORT
Upon a motion by Bethann Scratchara and a second by
David Baltimore, the 1.reasurer`s report was approved
as submitted. David Baltimore stated everything was still
on budget, and Donna Higgins commented on now some things
were under budget.
IV. EXECUTIVE DIRECTOR'S REPORT
Donna Higgins stated that the Southlake Fast Facts has
received very positive comments, and that one was mailed our
to each Chamber member. She also stated thatmany
businesses such as the Marriott Solana and Plll1A
had asked Tor quite a flew to help market the ::re--t.
V. COMMITTEE REPORTS
A.) Business Retention: David Baltimore reported that
the second letter and survey has received many more positive
responses. Gary ferry offered to help David with setting up
appointments or phone calls to acknowledge appreciation for
responding.
B.) Property Profile: John crews reported that he and
Greg Last had met to discuss the property profile. They
discussed whether or not the CAamber's computer with the
Fantus Forte program would achieve the results they tell is
necessary.
C.) Tax Abatement/Incentive: Susan Evans stated there
was nothing to report.. Greg Last reported Chris ferry had
received surrounding cities fax Abatements for reference,
before his departure.
VI. OLD BUSINESS
A.) Southlake Market Place: John Drews reported that
they would break around in November and open in June.
Albertson's will occupy 56.000 plus square feet with an
additional 21.000 square feet of leasable space. John
stated two current tenants at Crossroads Shopping Center
nave expressed a desire to expand their locations to
Southlake Market Place.
B.) Intercollegiate Golf & Dennis Awards: Donna
Higgins reported that Art & Ellen LaVallee were very pleased
with the area and facilities that Southlake and the Marriott
Solana provided.
C- ) Update on FM 1709: Greg Last reported everything
on FM 1709 expansion was moving fairly well. with the
exception of Pierson Lane in Keller. where two coucilpersons
are against the expansion.
D.) Timarron Luncheon: Susan Evans reported in the
new Timarron addition a total of sixty six homes have been
sold. thirty three in The Highlands phase and thirty three
in the Bent.creek phase. She stated over 3.300 people have
passed through their information center and an unmeasurable
amount nave driven through Timarron. She also reported
their Byron Nelson signature Golf Course is expected to open
in July or August. of 1994„ Barry Emerson stated he has not.
seen the market on new home building at its present rate
since 1983-1984. He stated the Soutolake area would stv,
very busy even after most areas will rear'esa; however, ot,
predicts even SouthlaKe will see its valley`, in 'vear`i w
come.
VII_ NEW BUSINESS
A.) election of Officers - Rick Wilhelm stated a new
Chairman. vice Chairman, and Secretary/ reasurer needed to
be elected. Gary Terry made a motion to re-elect Rick
Wilhelm as Chairman. John crews seconded the motion. Gary
also made a motion to re-elect John Drews as Vice Chairman,
Barry Emerson seconded the motion. David Baltimore
volunteered to serve as Secretary/Treasurer again. Susan
Evans seconded the motion. The election of ofticers were
approved.
B.) Budget - Rick Wilhelm stated it was time to start
working on the SEDC Budget and ire would be meeting with
Donna Higgins after this meeting was adiouned to start on
it.
C.) By -Laws - Rick Wilhelm stated the present Boara
was not operating according to the By -Laws. He reported
the By -Lawn state the Chamber must appoint flour people: the
President, the President -Elect, the Past President., and one
Chamber member. However, he stated presently no one except.
for Chamber members sit on the Board. Therefore the By -Laws
need to be corrected or the President. President Elect, and
Past President need to begin serving their terms. One
person is to represent the School Board; however, they have
elected two people. because one is not always able to
attend. It two people represent the School Boara oniv one
will be allowed to vote. The By -Laws state the Board should
be made up of one city council person, three citizens
appointed by the council, four Chamber persons, one School
Board member, and two ex-otticio persons: one city manager
and one school staff person, to total eleven persons. No
decisions were made regarding the correction of the
inaccurate operations.
E.) Other; Greg Last reported the City had hired
Shana Rice to replace Chris Jerrv.
VIII. ADJOURNMENT
The next SEDC meeting is scheduled for July 28, 1995
at City Hall, Southlake. Texas. Meeting Hd.tourned.
SOUTHLAKE ECONOMIC DEVELOPMENT COUNCIL
BUDGET
October 1, 1992 thru September 30, 1993
RECAP THROUGH JUNE 30,1993
INCOME:
EXPENSES:
Salaries & Taxes
Telephone/Voice Mail
Printing/Supplies Exp
Promotional Expenses
Dues/Memberships/Subscriptions
Postage/Freight
Furniture/Equipment Expense
Travel/Training/Education
Utilities
Accounting/Professional Serv.
Office Rental
Insurance
Miscellaneous
TOTAL EXPENSE:
ACTUAL CHECKBOOK BALANCE 06/30/93
BUDGETED
$33,000.
$14,500.
1,500.
1,900.
4,200.
500.
2,750.
1,800.
500.
700.
250.
3,700.
200.
500.
$33,000.
$12,748.51
ACTUAL YTD
$24,769.58
$11,326.33
1,490.26
454.39
730.00
67.50
1,374.75
1,246.72
--0--
379.00
335.00
2,665.00
--0--
102.03
$20,170.98
PROPOSED AMENDMENT TO
BY --LAWS OF THE
SOUTHLAKE ECONOMIC DEVELOPMENT COUNCIL, INC.
Section 2.02 (Current)
112.02 - The number of Trustees shall be nine (9). The
Trustees shall consist of the following persons:
voting EOard Members
a. One (1) member of the City Council of the City of
Southlake to be appointed by the City Council in an annual basis.
b. One (1) member from the Board of Trustees of the Carroll
Independent School District to be appointed by the members of said
Board of Trustees.
C. Four (4) members of the Southlake Chamber of Commerce
("Chamber") who shall be the President, President-elect and
Immediate Past President of the Chamber and one (1) member of the
Chamber appointed by its Board of Directors on an annual basis.
d. Three (3) citizens of the City of Southlake to be
appointed by the City Council on an annual basis
Section 2.02 (Proposed)
112.02 - The number of Trustees shall be ten (1.0) until the
earlier to occur of a vacancy from the Chamber appointees or the
reappointment by the Chamber of Trustees, but not later than June
30, 1994, at which time the number of Trustees shall then and
thereafter be nine (9). The Trustees shall consist of the
following persons:
Voting Board Members
a. one (1) member of the City Council of the City of
Southlake (the "City") to be appointed by the City Council on an
annual basis.
b. One (1) member and, if desired, an alternate member, from
the Board of Trustees of the Carroll Independent School District
(the "CISD") to be appointed by the members of said Board on an
annual basis; provided, however, if the Board appoints an alternate
member, the CISD shall have only one vote on any issue and if the
regularly appointed member is present his/her vote shall be the
representative vote for the CISD.
C. Five (5) members of the Southlake Chamber of Commerce
(the 'ISCCr') one of whom shall be a member of the Board of Directors
of the SCC, the others being from the membership of the SCC, each
appointment being on an annual basis; provided the total number of
SCC representatives to the Corporation's Board shall be reduced to
four (4) (one member of the SCC Board of Directors and three (3)
appointees by the Board of Directors) upon the earlier to occur of
(i) the removal or resignation of any member of the Corporation's
Board sitting as of the date of the adoption of the revisions to
the By -Laws, or (ii) the date of reappointments to the
Corporation's Board, but not later than June 30, 1994.
d. Three (3) citizens of the City appointed by the City
Council on an annual basis.
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