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1995-02-06Keep Southlake Beautiful Committee Meeting Monday, February 6, 1995 6:30 p.m. at the Community Center Present: Frank Dorer, Vice President; Dick Johnston, Marvin Cook, Lisa Stokdyk, Michelle Mellen, Scott Martin, Phyllis Catton, Carol Lee Hamilton, Tom Sanderlin and Kevin Hugman. Agenda Items Discussed 1. Call To Order The meeting was called to order at 7:15 p.m. by Dick Johnston. 2. Minutes Minutes from the January 9, 1995 KSB meeting were presented and a motion was made by Lisa Stokdyk to approve the minutes with no amendments. Motion was seconded by Michelle Mellen. 3. Administrative Comments Kevin Hugman informed the committee that Karen Morrisey had resigned from the committee because of her work schedule. Phyllis Catton made a motion to present Karen with a "recognition" certificate award at the next meeting (March) in appreciation for her work with KSB and the service time she has served. Kevin Hugman and Scott Martin will work on certificate. Karen will continue to receive copies of the MINUTES. The motion was seconded by Lisa Stokdyk and passed unanimously. In conjunction with the resignation of Karen Morrisey from the committee, the committee discussed whether another person needs to be appointed. The bylaws do not require that another member be appointed to fill the vacancy. However, it was recommended that a group will look into recruiting/appointing new board members to replace those members whose terms expire in July 1995 to serve two-year terms. The committee discussed the placement of the "Beautiful Business of the Quarter" sign at Sticks and Stones on S.H. 114. Kevin Hugman informed the committee that the "Beautiful Business of the Quarter" sign is not covered [if a sign is not covered by the Ordinance, it is excluded] by the City's sign ordinance. The "Beautiful" sign does not fit any of the defined uses in the Ordinance. Kevin will look into the possibility of approaching Council quarterly for a variance to the sign ordinance; whether the fee will be waived for the KSB. Kevin said the sign will be placed, but if someone complains about it, the City's Code Enforcement Officer will have to remove it. A plaque will also be presented to the business receiving the "Beautiful" sign to keep. The committee will begin presenting the plaques to the businesses in April. The media will be notified for coverage. A motion was made to install the sign at Sticks and Stones this week. The motion seconded and carried. Carol Lee Hamilton opposed installing the sign this week; saying she felt it would be better to wait until April when the plaque could be presented. 4. Treasurer's Report Kevin Hugman passed around the Treasurer's Report which showed a balance of $1,358.00 in the account (attached to MINUTES). The Treasurer's Report was approved unanimously by the committee. 5. 1995 Great Texas Trash -Off Kevin Hugman lead the discussion announcing the State-wide Trash -Off Day will be April 1, 1995. Litter bags have been ordered. Kevin handed out a memo from Tina Harvey which explains what participation the Parks and Recreation Department would like to have in the Trash -Off Day. They would like to hold a celebration after the pick- up. The committee discussed the various streets and groups participating in the Adopt -A- Street program and the areas that KSB would concentrate on for the Trash -Off. Kevin handed out a map showing the Adopt -A -Street roadways as of February 1995. The map shows S.H. 114, from West Dove Road to North Carroll Avenue as the State Adopt -A - Highway section. F.M. 1709, from Davis Blvd. to S.H. 114 is not adopted yet. The map details current Southlake streets in the KSB-sponsored Adopt -A -Street program (see attached map). Randol Mill, from F.M. 1709 to Florence Road, has been adopted by the Carroll High School tennis team, though not shown on the map. Next, the committee discussed clean-up of the 3 miles of trails [the Corps' property] and Tina Harvey's memo requesting volunteers. It was recommended that if the Park's Department would come up with an Adopt -A -Trail program, some members of the committee could volunteer. Carol Lee Hamilton made a motion that the KSB will participate in the Trash -Off Day and is interested in the clean-up of the trails program that the Parks & Recreation Department is sponsoring, but that they need more information before the March meeting to make a decision, therefore, recommend this item be tabled until the March meeting. 6. Annual Photometric Index Kevin Hugman explained that the photometric index was a requirement for the Keep America Beautiful certification. The baseline was done last year. To maintain the City's certification, it must be done every year. Kevin explained the process and presented slides to the group. Kevin asked for help with this year's project; he would like to do in a week. It was recommended that the Carroll High School photojournalism class (Mrs. Rose is the teacher) might participate. Marvin Cook, Tom Sanderlin, Dick Johnston, Scott Martin and Lisa Stokdyk said they would help. (Carol Lee Hamilton left the meeting at this point.) 7. Committee Reports • Litter Control - Tom Sanderlin asked if we had a count on the number of bags of litter picked up on the last Trash -Off Day. Kevin said it was over one truck load. Tom reported that his group picked up 25 bags. Dick Johnston reported on the KSB recommendation to Council at the January 17 council meeting to purchase recycling caps for the residents' recycling bins. He explained that Council wanted to know what the life of the cap would be and if the caps would be used if purchased. He purchased 60 caps @ $3.00 each and distributed 15 caps to Cross Timbers, 10 Mission Hills Estates, 8 Woodland Heights, 13 Chimney Hills, Southlake Hills, Timber Lake and 14 to Jellico and will test the use for the next 45 days. The cap recommendation will be brought back to Council in 60 days as a "consent" item. Dick Johnston will also look into the possibility of purchasing hard covers for the recycling bins. Laidlaw told Dick they would not use any "hinged" type of cap. Cost would probably run $12415 each. Dick Johnston told the committee that there has been no progress on the brush - grinding project. Mr. Johnston is working with Laidlaw to come up with a proposal for brush and limb collection. Laidlaw will come up with cost issues and alternatives. Look at subcontracting the chipping/mulching. • Beautification - Lisa Stokdyk reported that the Beautification committee met on January 12 and reviewed the Wildflower project. A grant for $750 was spent on feed. $317 is left to spend - the committee will purchase seed to stockpile. • Education/Community Relations - Discussed landscaping course in March. • Environmental Protection - nothing to report 8. Meeting Adjourned A motion was made to adjourn the meeting. RESPECTFULLY SUBMITTED: Shana Yelvert, Secretary