1995-09-27Keep Southlake Beautiful Executive Committee Meeting
Wednesday, September 27, 1995
5:30 p.m. in the City Hall Conference Room
Present: Scott Martin, President; Bill Kemp, Vice -President; Carol Lee Hamilton,
Treasurer; Lisa Stokdyk, Secretary; Sally Hall, Immediate Past President; Kevin
Hugman, Executive Coordinator; Kim McAdams, Parks and Recreation Director.
Agenda Items Discussed
1. Call To Order
The meeting was called to order at 5:30 p.m. by Scott Martin.
2. Discussion Concerning Wildscape Grant
Bill Kemp met with Ray Whitney, Texas Parks and Wildlife, to discuss KSB project.
A. Issues --
1) Define designated area -- Ray Whitney wants defined area to be left of entrance
(towards pine tree area).
2) TP&W received Federal and local money to help fund demonstration projects. The
objective is for residents to be able to see a native planting area and then duplicate this in
their yards.
TP&W wants the KSB Wildscape project to be smaller and more focused -- keep it away
from the non-native crepe myrtles for example.
3) What is a "reliable" water source?
Mr. Whitney wants us to dig hole, line it with the purchased liners to provide a water
source; does not need to be connected to permanent water supply.
Rocks are not required, nor bird baths, etc. Waterscape project does not need to be
completed to extent of current design -- just wants hole dug, lined and filled with water.
4) TP&W has three sites that are not up to their standards -- working with each to
complete the project to original objectives.
5) Need more nectar sources and larval butterfly food sources.
6) Sow more wildflower seed in the open area to the left of the park entrance.
7) Original plan, which included area south of park entrance, was modified because of
uncertain modifications to park entrance roadway, construction of water lines, laydown
area for Christmas tree recycling, etc. Ray Whitney was aware of these modifications.
Now, that we have a better idea of plans, and water line construction is complete, Kim
McAdams can help define the area to be completed.
8) TP&W wants more fruit/berry producing trees included. Lacebark Elm planted in
conjunction with Arbor Day celebration ($250) can be included.
9) Ray Whitney showed Bill Kemp the wildscape project in Cedar Hills State Park and
told him that Veterans' Park in Arlington is his favorite completed project site.
B. Discussion by executive committee focused on need to show interest in completing
project, comply with requirement for expenditures and grant match. Need to: (a) find
perennials, (b) dig water source, (c) show expenditures expected.
C. Kevin Hugman discussed expenditures that can be counted towards the $1,016 shortfall
that TP&W disallowed.
(1) $133.50 was noted in the expenditure report sent to TP&W, but was shown in
the "details" summary rather than the total expenditures section. Kevin talked with
Ray about this expense and was assured that it should also be counted.
(2) $250 for the Lacebark Elm planted in conjunction with the Arbor day
celebration.
(3) 8 pounds of bluebonnet seed was donated by Southlake Feed & Tack for
Buffalo Waller festival. This seed has not been used yet.
(4) 45 pounds of wildflower mix was donated by Maguire Thomas Partners for
Buffalo Waller festival. This seed has not been used yet.
(5) Parks and Rec personnel rolled field after sowing of wildflower seed.
Estimated cost for 5 hours work -- $300.
The executive committee agreed that accounting for these contributions and expenditures,
plus contributions and/or expenditures for nectar source plants and butterfly larval food
sources, would most likely meet the grant expenditure requirements.
D. The executive committee discussed a plan of action that could be recommended to the
KSB Board for approval. The project must be completed by November 30, 1995.
1) Need to define the area to concentrate on. Bill Kemp suggested that area be
kept as small as possible. A suggestion was made to keep away from the
compacted area that used to be an old parking site.
2) Plant wildflower seed in this defined area using the seed donated recently but
not yet used. Probably have enough seed to cover this area adequately and also
reseed the hill.
3) Need to plant more berry/fruit-producing trees, nectar sources, and butterfly
larval food sources. Bill Kemp noted that Ray Whitney is a purist on native
vegetation� -- need to be careful we do not stray from native plantings.
4) Need to put in the water source using the purchased liners. Bill recommended
that only the "lower" pool from the current Waterscape plan be developed at this
time. After the grant is approved, and as time allows, we can further develop the
waterscape with the additional pools and more native plantings.
5) Develop a brochure or video. Since this was part of KSB's original proposal,
Ray noted that we had not yet completed this part of the project. He will be
satisfied with either one. Executive Committee felt brochures would be easier,
especially if we use the literature that Ray provided to Bill. Executive Committee
deferred decision to Education/PR Committee.
6) Need to present a proposed plan of completion to TP&W for approval. This
plan should represent the area to be concentrated on, and the specific plantings and
expenditures that KSB will commit to.
E. The Executive Committee discussed the required time frame for completion of the
project. A re -worked proposal should be sent to TP&W by October 15 (Scott, Bill and
Kevin).
Suggested dates for planting (when additional volunteers are needed):
Saturday, November 4
Saturday, November 11
F. The Executive Committee approved recommending the discussed plan of action to the
KSB Board for approval.
3. Meeting Adjourned
The meeting was adjourned at 6:50 p.m.
SUBMITTED:
Fla
C.• I WPFILES I KSB IA GENDA 195-9-26. MIN
APPROVED:
Scott Martin, President