1996-08-12 (2)31
Keep Southlake Beautiful
Board of Directors Special Meeting
Monday August 12, 1996
7:00 p.m. Community Center, Bicentennial Park
lwdUZI S -
Board Members Present: Lisa Stokdyk, President; Kay Baker, Vice -President; Mike Lease,
Treasurer; Theresa Von Rath, Tom Sanderlin, Suzanne Tuttle, Amy
Martin, Phyllis Catton (late); Kevin Hugman, Assistant to the City
Manager (ex-officio).
Members: None
Agenda Items:
1. Call to Order: The meeting was called to order by President Lisa Stokdyk at 7:10 p.m.
2. Approval of Minutes for the August 12, 1996 meeting: Motion by Amy Martin, second
by Suzanne Tuttle to accept minutes with the following corrections: (1) Anne "Borne"
should be Anne Peel, (2) delete reference attributed to Tom Sanderlin that Litter
(awl Committee already had a room reserved for the 2nd Monday of each month.
3. President's Report:
(a) Keep Texas Beautiful was sponsoring a workshop entitled "Organizing for a Cleaner
Community" in White Settlement on September 16. Lisa encouraged anyone who could
attend to do so.
(b) Bill Kemp has submitted his resignation from the Board and chair of the Beautification
Committee; he will continue to lead the effort to complete the waterscape project.
(c) Pat McCormack had notified Lisa verbally that she would need to resign from the
Board due to an increase in students at her school. This leaves the Secretary position
unfilled.
(d) Lisa said she would like to send a letter to Wendy Carlucci and Tammy Dunn to
determine if they are still interested in serving on the Board. The Board agreed with this
approach.
(e) Lisa discussed the possibility of a "KSB Corner" in the Southlake Journal. Terry Fox
is interested in providing this forum; perhaps a Public Affairs committee or person could
do this.
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4. Treasurer's Report: Mike Lease reported that as of August 31, 1996, the balance in the
KSB account was $7,982.58. Mike and Phyllis owe $20 each on the KTB convention.
Lisa needs to be reimbursed for the hostess gift. Phyllis Catton said she would donate
$100 to KSB as a reimbursement for the KTB convention since she was unable to attend
the full convention.
There was some discussion concerning the receipt of the City's $3,000 contribution to
KSB for fiscal year 1996-97. Kevin Hugman said that the scope of services agreement
would need to be renewed and then the money could be given to KSB; he would bring the
contract to the October meeting.
5. Administrative Report: Kevin Hugman reported on the backyard composting program,
the results of the Keep America Beautiful photometric index, and the baby giant gumball
machine.
In discussion on the gumball machine, Kevin said that Ed McRoy had contacted Mr. Don
Hicks, Wal-Mart store manager, as to the feasibility of putting the gumball machine in his
store. Lisa will follow up with him.
The stipulations of the contract were discussed: 10 % of the proceeds go back to KTB and
the remainder go to fund youth -related projects. Tom Sanderlin volunteered to collect the
f money and maintain the gumball machine. Mike Lease said he could pick up the machine
in Grand Prairie.
6. Committee Reports:
(a) Special Events -- Theresa Von Rath said that she had talked with the Tarrant County
Extension Agency speakers bureau to see if they could provide speakers for gardening
related topics. She had also discussed the idea with Kathy Schaeffer, Recreation
Supervisor. After much discussion, it was decided that Theresa would work on an outline
of proposed topics, possibly to be held in the spring, but that specific dates and times
would be determined at a later date. Amy Martin, chair of the special events committee,
would include this information in her proposed budget for the committee. Any lecture
series could be coordinated with the City Parks and Recreation Department to maximize
publicity.
Phyllis Catton presented a list of nominees for the Beautiful Business of the Quarter
award. There was some discussion regarding the problem of the entire Board selecting
the BBOQ winner; some quarters had passed without a winner due to lack of quorums,
meeting dates, etc. Proposal was for the special events committee to solicit nominations
from the Board, but they would select the winner. Motion was made by Mike Lease to
this effect, second by Kay Baker. Motion passed unanimously.
The nominations were: ME -MO Industrial Planning, Inc.; Greg Gist, DDS; John Tate,
DDS; Lake Cities Animal Clinic; and Animal Healthcare Clinic of Southlake.
(b) Beautification -- Bill Kemp was not able to stay for the meeting, however, he did have
(40.1 a written report that was passed out at the meeting. The Beautification Committee
reported on the Waterscape Project, Kimball Beautification Project, and the Tree
Preservation ordinance.
The Beautification committee met with Mr. Greg Land, a licensed irrigator, to discuss the
completion costs of the waterscape project. He estimated a cost of $4,000 -- $8,000 to
complete. The Beautification committee recommends the median on Kimball Avenue near
the Wal-Mart be xeriscaped as an "Adopt -A -Spot" demonstration location. Bill Kemp will
circulate a petition throughout the City to support passage of an amended tree preservation
ordinance.
(c) Litter -- Tom Sanderlin reported that the next litter pick-up day would be Saturday,
October 19. He requested each member bring a friend and noted that the results of the
photometric index indicated improvements in all areas except parking lots. He also noted
that there would be no hot dogs served after the litter pick-up.
(d) Education -- Suzanne wanted to have "plant rescue day" at the Home Depot site, but
did not know that work was to be done so soon. Although the site cannot be used, the
idea is still viable. KSB is requesting grant applications from CISD for grant to help them
with nature centers. Theresa asked schools for a proposal on their ideas.
A suggestion was also made that the newsletter to membership should be sent quarterly.
7. By -Laws: tabled until budget completed.
NEW BUSINESS
8. Metal Recycle Monies: Discussion was held regarding what to do with the money made
from the large -item recycling effort at the July Trash -off. Motion made to present City
Council, City Manager Curtis E. Hawk, Public Works Director Bob Whitehead, and 5
staff members with hats and to thank them for their support of the July Trash -Off. Lisa
Stokdyk will make the presentation during a public forum. Motion seconded by Kay
Baker and approved unanimously.
9. Earth Day: Lisa received a fax from Wal-Mart regarding their participation in Earth Day,
April 22, 1997. Stores in Bedford, North Richland Hills, Southlake, and other cities will
be participating in Wal-Mart's Earth Day Bash.
NON AGENDA ITEMS
10. Board Candidate: Tricia Koppersmith mentioned as a possible nominee for a board
(law, position.
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11. December 10 Meeting: Christmas meeting will be held on this date.
12. Adjournment: The meeting was adjourned at 9:02 p.m.
ATTEST:
'.21.
Kevin Hugman, Assis t to the City Manager
APPROVED:
Lisa Stokdyk, Presid nt