1995-06-29CITY OF SOUTHLAKE
SPIN Standing Committee Meeting
SPIW
Thursday, June 29, 1995 6:30 p.m.
MOW
Standing Committee Members Present: Rex Potter, Chair; June Haney, Secretary; Katie
Holzgraefe, Cara White, Martin Schelling, Dick Johnston, Karen Cienki, Scott Martin, Laura
Miklosko, Joe Mast, Doug Fierce, Peter Sporrer, Betty Springer and Gary Fawks (arrived
8:30).
Guests Present: Nancy Baltimore substituted for David Baltimore, SPIN Representative #12.
Staff Present: Shana Yelverton, Assistant City Manager; Kathleen Farrell, Administrative
Intern; Kate Barlow, Economic Development Coordinator.
A brief reception preceded the meeting.
The meeting was called to order at 7:00 p.m. by Chair Rex Potter.
Agenda Item No 2- Approval of April 27. 1995 Meeting Minutes
Upon motion by Joe Mast, second by Betty Springer, the minutes for the April 27, 1995
Standing Committee meeting were approved.
Agenda Item No 3 Administrative Comments
Standing Committee members introduced themselves and Rex Potter welcomed all the newly
appointed representatives; Doug Fierce, Neighborhood # 6, Laura Miklosko, Neighborhood
# 9, Gary Fawks, Neighborhood # 11, and Karen Cienki, Neighborhood # 14.
Rex mentioned to the group that there were two vacant positions, Neighborhood # 5 &
Neighborhood # 8. Peter Sporrer, Neighborhood # 7 suggested that the positions be advertised
as a board opening in the paper.
Rex also informed the group of the recent board appointees. Three SPIN representatives were
appointed to different committees. Robin Jones, Neighborhood # 11, was appointed to serve
on the Park Board, Gary Fawks, Neighborhood # 11, was appointed to serve on the Zoning
Board of Adjustments, and Rex Potter, Neighborhood # 13, was appointed to serve on the
Planning and Zoning Commission.
Rex informed the committee that it is time for election of a SPIN Chair, Vice Chair and
Secretary. Rex suggested that a committee be formed to bring forward a slate of candidates
for each position. Rex asked Dick Johnston, Neighborhood # 16, to chair the committee. Peter
Sporrer, David Baltimore and Cara White will all serve on the committee. Members who
withdrew their names from selection include: Scott Martin, Dick Johnston, Martin Schelling,
June Haney, Karen Cienki, Katie Holzgraefe and Betty Springer. Officers will be elected at
the SPIN Retreat.
Shana Yelverton, Assistant City Manager, showed the committee a list of potential road
projects. Shana mentioned that Council is looking at the costs and did discuss the SPIN
Neighborhood Recommendations at the retreat. Some of the recommendations may make it
into the 1996 budget. Rex encouraged all representatives to become_ involved in the process
and to attend the budget workshops.
Shana updated the committee on the cable access television project. She reminded the group
that the project originally came out of SPIN and said there are three ways to provide this
service to the community: through bulletin boards, video tape programs, and live
broadcasting. Shana informed the committee that Kevin Hugman, Assistant to the City
Manager, is working on this project and will make a presentation to SPIN.
Shana mentioned that staff has developed some options for SPIN letterhead. Shana passed the
options out and asked the committee to look them over. She mentioned a selection would be
made at a later date.
Agenda Item No.4- Presentation: Update on Economic Development Projects
Kate Barlow, Economic Development Coordinator, brought the group up to date on current
economic development projects. Kate discussed the recent business climate survey and said the
survey was mailed to 400 businesses in the city, with a response rate of 47%. The survey was
conducted in December of 1994 and February of 1995, with the results coming in March
through April. The final report was completed in May 1995. The survey results showed that
more than half of the businesses have been in Southlake for less than 5 years. Most are happy
with city services and suggested developing a business newsletter with the Chamber of
Commerce to get information out to the community. Kate mentioned that her office will try to
do an annual survey.
Kate then updated the committee on the Economic Development Strategic Plan. The firm
handling the plan is located in Chicago and began in March/April of this year. There is a
strategic planning committee consisting of 25 committee members and a steering committee of
thirteen members. The first public meeting regarding the economic development strategic plan
is scheduled for July 20 at 7:00 p.m. in the City Council Chamber of City Hall. On July 11,
the steering committee has a work session scheduled and will formulate their strategies.
Laura Miklosko, Neighborhood # 9 questioned the percentage of home businesses. With
16.6% of the respondents moving how valid was the home based business numbers (18-20%
of the businesses surveyed were home based). Kate mentioned that this was taken into
consideration when the survey was conducted. Laura also was curious how the representative
from Timarron was selected.
Kate said the representative from Timarron was a representative from the Mobil Land
Development because both Mobil and Maguire Thomas both are major owners and develoers
in the area.
Scott Martin asked that the committee listen to the community, because it's important for
future possibilities.
Kate replied that she and the consultant believe the committee was not self-serving. They have
a strong track record of being good developers and have a good reputation.
Rex encouraged everyone to attend the July 10 meeting and listen to all of the comments.
Agenda Item No. 5- Articles of Incorporation Revisions
Rex took the committee step by step through each article.
Article I: Accepted
Article II: Accepted
Article III: Section 1- Accepted
Section 2- change first sentence to read, "The SPIN Standing Committee shall
annually elect from its members a Chairperson, Vice -Chairperson, and
Secretary...."
Add before last sentence, "Should a vacancy occur during the course of the
year, the Standing Committee may elect an officer to fill the unexpired term. "
(a) Change "Chairman" to read "Chairperson"
(b) accepted
(c) accepted
(d) accepted
Section 3- Capitalize SPIN
Article IV: Section 1- change "place" to "placed"
Section 2- change "determined" to "determined"
Article V: Accepted
Article VI: Accepted
The committee discussed the problems of getting people to their meetings. They briefly
discussed public relations and how people can still say they have not heard of SPIN.
Upon motion by Dick Johnston, second by Betty Springer, the Articles of Incorporation
revisions were approved.
Rex asked for a volunteer to help him incorporate the Articles with the existing ordinance. Rex
thought he and David Baltimore would be able to work on the project together. Nancy
Baltimore said she could not commit for David but Rex was welcome to phone him and ask.
Rex said he would.
Agenda Item No. 6- Discussion: Status of Trail System Master Plan
Rex updated the committee of the attendance to the three SPIN trail meetings. The first
meeting had approximately 15 attending, the second about 25 and the third 40. Rex mentioned
that some residents liked the trails, some did not. Rex believes the City Manager's Trail
Committee meetings were productive and the committee's recommendations would be agenda
items on the July 10 Park Board meeting and the July 20 Planning and Zoning meeting.
Agenda Item No.7- Discussion: Mission Statement
Rex asked the committee what they thought about the drafted mission statement. No one had
any questions and upon motion by Betty Springer, second by Katie Holzgraefe the mission
statement was approved.
Agenda Item No.8- Discussion: SPIN Goals & Objectives
Rex thanked the members who have already given Shana their goals and objectives. He
mentioned to the others the deadline of July 7. The goals and objectives will be discussed at
the retreat.
Rex let the committee know that he would provide them with an update on SPIN successes and
how far the program has come in its first year.
Agenda Item No.9- Discussion: SPIN July Retreat
Rex mentioned that the retreat is a wonderful opportunity for members to get to know each
other and staff has prepared a form for each representative to fill out for the retreat. The
information on the form will be used for a ice -breaker. Rex mentioned that Allen Taylor will
be the guest speaker at lunch and asked for comments on the agenda.
It was suggested that the elections be added and the community development presentation end
at 12:00 p.m.
Dick Johnston suggested the post audit of SPIN needs more than 30 minutes time and that the
agenda needs to allow for more internal business. Rex mentioned that a lot of the internal
business would take place during the goals and objective portion of the agenda. Doug Fierce
suggested a break after lunch and after the break to come back for more business.
Agenda Item No. 10- Open Forum
Dick Johnston commented that the City Council retreat was excellent. Rex Potter agreed and
said it was very organized and provided a lot of information. Dick Johnston briefly discussed
the sewer and mentioned that there was discussion at the retreat to have a fixed cost, but this is
still undetermined.
Joe Mast requested the sewer issues be on the July agenda for discussion. Rex suggested
asking Bob Whitehead, Director of Public Works, to come speak to the group.
Shana informed the group that budget discussions begin in August and the Council will
evaluate options.
June Haney requested seeing the agenda for other meetings for example, the Park and
Recreation Board.
Rex reminded the committee that a ground breaking ceremony for Adventure Alley will be
held on July 6 at 8:30 a.m. at Bicentennial Park.
Scott Martin had a few questions on the Tree Ordinance. Shana said she would update the
committee with the information.
Meeting was adjourned at 9:00 p.m.
Rex Potter, Chair
Attest:
June Haney