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1997-06-26CITY OF SOUTHLAKE SPIN Standing Committee Meeting Thursday, June 26, 1997 Community Center SPIN Representatives present: David Baltimore, Chair; Al Morin, Vice Chair; Joe Mast, Secretary; Martin Schelling (#2), Janet Murphy (#4), Jan Francis (0), Tom Ward (#6), Laura Miklosko (#9), Roger Hutton (#11), Doug McKelvey (#14), Wayne Haney (#15), Mr. Forbes attended briefly for Darrell Faglie (#7) SPIN Representatives absent: Pattie Minder, Linda & John Wilder, Katie Holzgraefe L'�, Staff Present: Kevin Hugman, Community Services Manager; Nona Whitehead, SPIN Coordinator David Baltimore called the meeting to order at 7:05 p.m. Agenda Item No. 2, Approval of the 5/15/97 SPIN Standing Committee Minutes Wayne Haney moved to approve the minutes, the motion was seconded and the minutes were approved unanimously. Agenda Item No. 3. City Manager's Report City Manager, Curtis Hawk was unable to attend and Kevin Hugman, Community Services Manager, gave the report in his place. Mr. Hugman said that the election for the Crime Control District and the City Charter Revision has been moved to November. City Councilmembers and City staff, as well as the City attorney are reviewing the charter for any necessary changes to comply with state law. City Councilmembers are also serving as the temporary board for the Crime Control District. A public hearing on the Crime Control District has been set for September 16. Mr. Hugman reported that the budget process is well under way. August 1 is the day the City Manager is required to submit the requested budget to the City Council. August 12 - 14 is the scheduled work session for the city budget. Mr. Hugman alerted the committee that they would be invited to a reception for Yukiko Yakazama from Toyoma, Japan. Yukiko is here for 3 months working as a volunteer on community relations and Sister Cities projects. A reception is scheduled for her on Thursday July 10, at 5:30 p.m. in the Council Chamber. Joe Mast asked about the refuse from the Rock Concert along the highway. Mr. Hugman said he felt that the adopt -a -highway volunteer groups will be the ones picking up the trash. Kevin indicated that a traffic report could be placed in the next packet. Agenda Item No. 4. Administrative Comments David Baltimore thanked those who gave City Council reports in June and asked for a volunteer to cover the July 15 meeting which had been assigned to Jim Goggin. Mr. Baltimore called the updated calendar to the attention of the committee. SPIN will sponsor two city-wide information meetings on the proposed reinvestment zone. The meetings are scheduled for July 28 and July 30 in the White's Chapel Room. Jan Francis and Tom Ward will co -host the meetings. There will also be a vacancy meeting on July 29 and the Executive Committee will meet on Wednesday, July 2. A SPIN #6 meeting is scheduled for July 31, and a neighborhood council for SPIN #14 will be held on July 7. The Standing Committee meeting on July 24 will be a joint meeting with the Planning and Zoning Commission. Representatives were asked to come to that meeting prepared to discuss their neighborhood zoning issues. The location has been changed to City Hall for that meeting. The proposed schedule for 1998 monthly SPIN meetings was also introduced and no objections or requests for changes were heard. Mr. Baltimore asked for volunteers for a Budget Input Committee. The committee would be taking photo slides of roads and areas perceived to be in need of repair in order to help document the input for the Budget process. Joe Mast volunteered to help with the project. Martin Schelling and Doug McKelvey have also volunteered to serve on this committee. A Boundaries Update report was given by Wayne Haney. Mr. Haney said the recommendation will be to combine SPIN # 15 & SPIN # 16 and move the east boundary back to Davis and Randol Mill. SPIN #16 would be relocated east of Davis to divide SPIN #14, which will also include Stone Lakes, which is currently in SPIN #13. Laura Miklosko and liaisons from #9 will meet with representatives from # 8 and #10 in the coming weeks to review the borders in those areas. David Baltimore reported that Youth Representative Katie Holzgraefe met with SYAC Coordinator Shelli Siemer, Nona Whitehead and himself to discuss recommendations in relation to the replacement process. The consensus was that SYAC would make the decision on how they would participate. Katie will assist in the transition which might include either a regular appointment or a rotation of delegates from the SYAC program. Agenda Item No. 5. Presentation of Web Site Policies Kevin Hugman presented the policies related to the Web site. Both Tom Ward and Doug McKelvey are interested in linking to the site. Mr. Hugman reported that he had surveyed other cities about their policies. Dallas does not have a policy. Austin has a broad and liberal policy. The guidelines he found were not too restrictive. The link would be appropriate for SPIN as a further step in the communication process. Mr. Hugman cautioned the committee to be aware that even though your site is not part of the City, people will still equate it with the City of Southlake. He asked the representatives to remember the Code of Conduct in relation to maintaining neutrality and accuracy. The City's site will make it clear that the user is going to another web site, and that it is not a portion of the City site. Mr. Hugman asked that those who establish links, to please put a reciprocal link back to the City site. Representatives who want to have SPIN information included on the City's site need to send it in a Word file or HTML language without a lot of graphics. Representatives who have a web site and want to be linked to the city need to let Kevin know the URL address and he will set up a link. The City is currently linked to CISD, the Chamber of Commerce, and Council of Governments. Kevin Hugman stated that other staff members will be receiving training to help update the City page. Agenda Item No. 6. Strategic Planning for Southlake Summit Al Morin led the discussion on the summit. The concept for a summit would be to bring together key community leaders to identify a project or subject that the community as a whole could get behind. Examples of this concept would be drug/alcohol awareness, the theme of Keep Southlake Beautiful, or another cause that might give SPIN a high profile, in a positive light. The public would be invited to the summit but would not participate. Al Morin asked for comments on the concept. It was felt by Jan Francis that it would be a worthwhile project just for the opportunity for community leaders to get to know each other. Janet Murphy said that Adventure Alley was an example of how joint efforts could help the community. Al Morin also asked for volunteers to help on committees. Janet Murphy will work with Nona on developing the invitation list and getting out the invitations. The physical arrangements committee will be headed by Tom Ward. The date, length of program and content will be done by Al Morin, David Baltimore and Nona Whitehead. A Sunday afternoon was deemed to be a good day for the summit. Nona Whitehead said the City Manager's office will help with publicity. The high school was suggested as a possible location. Wayne Haney pointed out that the committee will need to come with some pre summit information for a starting point.. Kevin Hugman mentioned that the outcome of the summit may depend on the type of project that comes out of the summit. Martin Schelling said that there needs to be a time -line sent out once the Cowboys football schedule has been determined. Kevin Hugman volunteered to find a qualified mediator. Agenda Item No. 7, Neighborhood Reports SPIN #1 - No Report SPIN #2 - Martin Schelling reported there was a new family in his neighborhood and that north White Chapel is being studied for resurfacing up to Bob Jones Road. SPIN #3 - Joe Mast said citizens are still concerned about Burney Lane. He is planning a joint meeting with SPIN #2 in July. SPIN #4 - No Report SPIN #5 - Jan Francis said that SPIN #5 has had a few meetings on tract 2 and 3 commercial property off of 114. She reported that the neighbors felt their meetings with Gary Fawks were productive. SPIN #6 - Tom Ward reported how the commercial area needs to be buffered from the residential in his area. Tom felt that more police presence is needed near Shady. A neighborhood meeting is scheduled for July 31. The sewer project is moving along. The neighborhood will be seeing contractors for a group price. SPIN #7 - No Report SPIN #8 - No Report SPIN #9 - Laura Miklosko reported that Timarron is going to P&Z with Wyndsor Creek and that Timarron has been working with the homeowners quite well. SPIN #10 - Al Morin reported that the sewer process is ongoing. One landowner is still holding out on an easement, but progress is being made. It is expected that the sewer construction should begin in September. The Village at Timarron broke ground today. Another optometrist is scheduled for location on Diamond Circle. The Tom Thumb project is stalled until Eckerds can be moved to the opposite corner. SPIN #11 - No Report SPIN #12 - David Baltimore said that sewer construction was starting on north Peytonville. SPIN #13 - Vacant SPIN #14 - Doug McKelvey reported on the development at Continental and North White Chapel. The development is for 11.5 acres with 19 lots. It is a David McMahan project. A SPIN meeting was held and there was not opposition to the development. SPIN #15 - Wayne Haney said that Timber Lake Estates is the only SPIN #15 project, but it is not moving fast. SPIN #15 and # 16 looks like it is an area that is going to begin to develop along Union Church and Pearson. SPIN #16 - No Report Martin Schelling moved that the meeting be adjoined. There being no further business, the meeting was adjourned at 8:55 p.m. C'L aLa4t Joe Mgt, SPIN Secretary vex-.t' �/� A est