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1998-03-12CITY OF SOUTHLAKE SPIN Standing Committee Thursday, March 12, 1998 Public Works Building - 1950 E. Continental Boulevard SPIN Representatives present: David Baltimore, Chair (#12); Al Morin, Vice Chair (#10); Angela George (#1), Martin Schelling (#2), Mary Georgia (0), Tom Ward (#6), Darrell Faglie (#7), Michael Boutte (#9E), Roger Hutton (#11), Doug McKelvey (#14), Wayne Haney (#15), Bob Walker (#16) Representatives absent: Jan Francis (0), Pattie Minder (#8), Pam McCain (#9W) Barry Friedman (#13), Staff Present: City Manager Curtis E. Hawk, Community Services Manager Kevin Hugman, Community Services Coordinator Nona Whitehead AGENDA: The meeting was called to order by Chairman David Baltimore at 7:05 p.m. Agenda Item No. 2. Approval of February 28, 1998 Minutes Tom Ward moved to approve the minutes. The motion was seconded by Wayne Haney and the motion was approved unanimously. Agenda Item No. 3. City Manager's Report City Manager Curtis E. Hawk presented outgoing Chair, David Baltimore, with a certificate of appreciation for his service to SPIN and the City of Southlake. Mr. Hawk expressed his desire for opportunities to become better acquainted with members of the committee. Nona Whitehead will help to arrange a breakfast or luncheon schedule for these small meetings. Mr. Hawk also spoke to the committee concerning rumors, and encouraged them to use their access to the City to verify and/or correct any misinformation. Community Services Manager Kevin Hugman presented information on the upcoming May 2nd Special Election on the Charter Amendments. Mr. Hugman explained each proposed amendment. Mr. Hugman said that the City will be mailing printed material and expressed his desire for SPIN to use their understanding of the amendments to help clarify any questions that may arise in the neighborhoods. Agenda Item No. 4. Administrative Comments David Baltimore thanked SPIN for their support during his term as Chair. Mr. Baltimore asked for committee reports. Martin Schelling reported that the CIP Survey project has had about 20 responses. Martin shared that the Public Works Department expects that it will soon be possible to have the web site survey form linked directly to the database that is collecting the information. Angela George reported for the Candidate Forum Committee that Cara White has scheduled a meeting for Monday, March 16. The forum is scheduled for April 8 at Johnson Elementary. Nona Whitehead reported that the Brochure committee has finished its work. Barry Friedman will be printing 20,000 two color brochures. It is expected that the design will allow a perforated flap for postal patron mailing. Agenda Item No. 5, Election of the Executive Committee Due to having only one candidate for each office, David Baltimore moved to cast an unanimous ballot for Al Morin for Chairperson, Tom Ward for Vice Chair, and Angela George for Secretary. Bob Walker seconded the motion and it was carried unanimously. Agenda Item No. 6. 1998 Goal Review/Action Plan Newly elected Chair Al Morin asked the committee to review last years goals to see if they remain valid. Goal One - Improve intra committee sharing of neighborhood and community information by maximizing the methods of information exchange in an efficient and effective manner. Suggestions included improving the web page, and spending more time getting feedback during the Neighborhood reports section. Consensus was that the goal remained valid. Goal two - Conduct an annual evaluation by the January Meeting. The discussion included suggestions to ask the City Council to help with the evaluation from their perspective, as well as seeking input from the community. Consensus was that the evaluation should not be limited to a "self" evaluation and that a committee would be formed to work on this goal under Tom Ward's direction. Goal three - Hold one quality retreat on or before April. Consensus was that this is a valid goal, but that the retreat should be qualified as educational or designed to improve the effectiveness of the Standing Committee. Goal four - Conduct two city-wide meaningful and beneficial special projects relative to the mission statement resulting in a positive promotion of both the community and SPIN. - It was understood that one of these projects would be the annual candidate ' forum. The goal was deemed valid and a committee will be formed for the second project. Bob Walker suggested that the committee look for other events to tap into, and that the SPIN event should not try to stand alone. Agenda Item No. 7. Neighborhood Reports SPIN #1: Angela George reported for SPIN 1. Angela indicated concerns about a newspaper article describing a subdivision for her area which did not meet the land use plan criteria. There is also concern about porta-potties planned for Bob Jones park. The concern is that the potties may be tipped over. Angela said that the survey for the fencing at Bob Jones Park has begun and that the fence should be nice. SPIN #2: Martin Schelling said that the City is scheduled to begin installing water lines along North White Chapel beginning March 23. Martin indicated this will cause additional traffic problems during the construction phase. The mobile traffic light will be adjusted, but the fear is that residents will continue to tamper with the light. Martin also reported that McGuire Thomas is beginning to move dirt on their residential construction and that the school district has a contract on the Stanford tract for an elementary school. SPIN #3: Mary Georgia said that they have had several calls about sewer lines. Residents are wondering how long the sewer work will take. Mary said that it was their impression from their neighborhood meeting, that residents did not understand zoning restrictions or the land use plan. Mary also said that they have several people interested in serving as liaisons. SPIN #5, Jan Francis was absent. SPIN #6: Tom Ward said that streets are currently torn up as the sewers are being installed. A neighborhood meeting will be scheduled soon as there are still concerns about code enforcement in neighborhood #6. SPIN #7: Darrell Faglie reported that neighborhood #7 will sponsor a city wide meeting for the developer of Lowes. Darrell said all their neighborhood activity is commercial but that the neighborhood is satisfied with the high quality of the development. SPIN #8: Pattie Minder was absent. SPIN #9E: Michael Boutte said that there is alot of both residential and commercial development in his neighborhood. Michael indicated that there are no major concerns with the commercial development along their section of F.M. 1709 and Byron Nelson. SPIN OW: Pam McCain was absent. SPIN #10: Al Morin reported that the sewer work on Diamond Circle is complete. That neighborhood is in the process of getting people to hook up to the sewer. Mission Hills is starting their sewer project, and the Foxbourgh residential project is moving along as well as the school construction on White Chapel. SPIN #11: Roger Hutton said that the three year work plan on Dove is underway with work being done on Dove in both directions off of S.H. 114. SPIN #12: David Baltimore said that his neighborhood has been active with neighborhood meetings about sewers. About 60% of the residents in Dove Acres and Hillwood estates attended a meeting to indicate their desire for sewer in their neighborhood. Cross Timber Hills residents had about 40 people out to indicate their desire for sewer. The City has given out a survey to all residents to confirm their intentions to hook on to the sewer. SPIN #13: Barry Friedman was absent SPIN #14: Doug McKelvey said the only activity is the work on curb and gutter for Wilmington Court. SPIN #15: Wayne Haney said that he has encountered no opposition to the proposed retirement community being contemplated for the Owen's property. The only persistent problem is pillaging potbellied pigs, perceived perilous to positive public relations. Wayne said that his neighborhood is pleased with the plans for the Royal and Annie Smith Park and that residents are tolerant of the ongoing construction associated with the Church of Christ. SPIN #16: Bob Walker indicated that the plans for Koalaty Park were well received and that a medical facility is hoping to locate on Davis next to Blockbuster. A decision was made to not hold a SPIN meeting concerning this issue. There being no further business, the meeting was adjourned at 9:10 p.m. r6ata (�IAotu Angela beorge, Secretary (��L ttest