1999-07-15 SPIN MeetingCity of Southlake, Texas
CITY OF SOUTHLAKE
SPIN Standing Committee
Thursday, July 15th,1999
Meeting Minutes
Representatives Present: Al Morin, Chair (#10); Mary Georgia, Vice Chair (#3); Cara
White (#1); Martin Schelling (#2); Milan Georgia (0); Michael Boutte (#9E); Roger
Hutton (#11); Cameron McCartha (#12); Bill Stone (#13); Michael Conrads (#14); Bob
Walker (#16); David Baltimore, Senior representative.
Representatives Absent: Darrell Faglie (#7); Pattie Minder (#8); Jan Francis (#5); Dana
Sternfeld (#9W); Wayne Haney (#15).
Guests Present: Patsy DuPre (Councilmember); Kim Pannell SPIN Liaison (#5); Tim
Miller SPIN Liaison (#6); Susan Ansley SPIN Liaison (#13); Bill Kyle SPIN Liaison
(# 13).
Staff Present: Assistant to the City Manager Shelli Siemer; Director of Engineering
Services Ron Harper; Senior Planner Chris Carpenter; Public Information Officer James
Kunke.
Agenda Item 1-- Call to Order.
The meeting was called to order at 7:00 p.m.
Agenda Item 2 -- Discussion: Administrative Comments.
James Kunke, the new Public Information Officer for the City of Southlake was
introduced.
Al Morin thanked Milan Georgia for his great work on the SPIN Booth at Town Square
4'' of July celebration. Milan & Mary Georgia are working to get SPIN maps out in the
community. Milan has two places committed to having SPIN brochures available at their
place of business, at Kroger on 1709, and at the Corner Bakery at Town Square. Just
Java has also said that if provided with a 20" x 20" stand for the maps and brochures,
they would display them.
The Executive Committee meeting discussed whether the by-laws need revision, and
whether there should be term limits for SPIN Representatives. There are pros and cons to
having term limits. The SPIN Representatives indicated they do not want to pursue term
limits.
David Baltimore updated the committee on the Senior Advisory Commission. One of the
initiatives of the commission is to create a Senior Transportation Commission, a non-
profit corporation. David expressed that he would like suggestions on the people who are
willing to volunteer to drive and help on the board.
Al reminder the SPIN Representatives of the upcoming City Council meeting schedule
for SPIN reports.
Michael - July 20
Wayne - August 3
Bob - August 14
Roger - September
Al Morin said that he received a letter from Angela Higgenbotham, saying that she will
no longer be the SPIN #1 representative. Therefore, a SPIN #1 vacancy meeting needs to
be held. Cara White pointed out that since she and Angela were co -representatives of
SPIN #1, so the SPIN Representative position is not vacant.
Agenda Item 3 -- Consideration: Approval of minutes from the June 10, 1999
Standing Committee Meeting,
Mary Georgia made a motion to approve the minutes. Bill Stone seconded the motion.
The minutes were approved, but amended with the addition of Brad Walker to the Guests
Present section.
Agenda Item 4 -- S.H. 114 Construction Status.
Ron Harper briefly discussed the Construction Status Report included in the SPIN
packets.
Agenda Item S -- Discussion: Traffic Management Bond Program Implementation.
The city has received Request for Proposal's from engineer consulting firms. The
consultant will be expected to manage the project for its entirety, including ROW
acquisition construction. There were 12 proposals distributed, and we received 9
responses. We narrowed it down to an interview with 3 firms, with the Councilmembers
included in the selection process. The selection will be made at the upcoming City
Council meeting. All of the firms being interviewed can also assist in the ROW
acquisition, and includes the trail design aspect of the proposal. The trail implementation
and intersection improvements will be coordinated.
After selection is made, survey work will be started. We will identify and acquire ROW
on all intersections, which is the most time critical element. The project should all be
done in 4 1/2 years. We will try to accelerate the process, but we don't want all
intersections under construction at one time.
SPIN asked about getting regular status reports on the TMB. Ron indicated that updates
will be given when progress has been made. In addition, Ron explained that there will be
a link to the City's web site for TMB updates, as well as updates from the consultant. The
first update will detail the firm selected.
Ron informed the committee that as of July 30, 1999, Bob Whitehead will resign to
continue his career as a Director of Public Works in the City of Colleyville.
Chris Carpenter informed the committee about construction enhancements portion of the
TMB election. We are working with the State to improve the appearance of S.H. 114,
and to enhance the landscape. One aspect is landscaping along S.H. 114. Another aspect
is the "hardscape" along S.H. 114. In the 1995 Corridor Study, the consultants
recommended intricate designs (for S.H. 114) to enhance the look. Some suggestions the
State will not take into consideration because of liability reasons (i.e. loose stone along
highway to improve look). We've been working with TxDot for 1 1/2 years, and have
arrived at several ideas for the hardscape engineering design. These enhancement
options have been taken to the City Council 3-4 times over the years. The TMB will pay
for these enhancements. Slopes will be confined to areas with vertical wall treatment.
We should not have problems with the earthwork sliding. Colors can be changed, but
consensus from City Council is a desert beige color. City Council is supposed to get
samples to view. The actual landscape portion of the project will take place after S.H.
114 construction is completed.
Tim Miller asked if it will be similar to the area by Texas Motor Speedway, by S.H.
114/I-35. Chris said that it wouldn't be exactly like it, but once construction is
completed, the comprehensive plan can be completed to incorporate similar landscape
enhancements. The hardscape engineering issues have some limitations.
Bob Walker asked about the choice of finish on the light posts. Chris said that the design
specs are similar to the picture. There are some differences in type of finish, such as
galvanized aluminum, powder black, and powder green.
Portal Committee: Al Morin reported that they are looking for a SPIN Representative
to be on the Portal Committee. Patsy DuPre is on the committee and they are looking at
putting portals at the entrances to Southlake. We will start the process in areas like
Gateway Plaza and F.M. 1709. Chris Carpenter told the committee that the next Portal
Committee meeting is in 3-4 weeks. Chris will get the meeting set up and send
information out well in advance. The meeting will be scheduled probably around 5:00
p.m. or 5:30 p.m.
Roger Hutton volunteered to be on the committee, as well as David Baltimore and Kim
Pannell.
Agenda Item 6 -- Discussion: Update on SPIN Booth at the July 3`d event.
Milan talked about the SPIN Booth results: 209 people registered on the sheet, and each
(W person had approximately 3-4 people with them, therefore there were roughly 800-900
visitors at the booth. Michael Boutte, Al Morin, Bob Walker, Dana Stemfeld, and Milan
& Mary Georgia helped volunteer at the booth. They passed out brochures and talked
about what SPIN area each of the visitors are in. Only about 10 people who visited the
booth already knew who their SPIN neighborhood representatives are.
Agenda Item 7 -- Discussion: SPIN Goals.
Al Morin indicated that SPIN has had great progress in accomplishing goals, and
encouraged SPIN Representatives to find liaisons to be their "second in command."
Bill Stone will go to Miron Meadows Homeowner's Association meeting. David
Baltimore attended the Cross Timber Hills Homeowner's Association meeting.
Agenda Item 8 -- Discussion: Review Ideas Sheet.
Mary Georgia distributed the Ideas Sheet. She indicated that we need to start planning
for the S.H. 114 Construction Meeting. We should place it on the agenda in order to give
citizens information on the construction schedule, enhancements, and how the traffic
flow will be altered. Mary thought that we also have other avenues, such as the cable
channel.
Agenda Item 9 —Discussion: SPIN Retreat.
Michael Conrads will chair the event, and it will be held in February. Bill Stone and Bob
Walker will help plan with the retreat.
Agenda Item 10 -- Discussion: Neighborhood Reports.
Park Board, Cara White: Those involved in the Tennis Center are working on the
contract for a tennis professional. They need to work through the fee schedule, and it will
go through the City Council for consideration.
SPIN #1, Cara White: Sabre is currently being considered by City Council, and they are
working on minimizing the entrance on White Chapel, and also looking to use an
alternative route. They are reconsidering access to the site.
SPIN #2, Martin Schelling: Met with Kirkwood Hollow Phase II, which will bring
forward more of what is in Phase I. Only 2 people attended the meeting.
SPIN #3, Milan & Mary Georgia: They would like to continue working on distributing
the SPIN maps around the community to businesses.
SPIN #5, Kim Pannell: She is wondering whether there is an ordinance which regulated
the number of cars citizens can park in their drive way. Kim will contact code
enforcement.
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SPIN #6, Tim Miller: He wanted to know how many times a year they hold SPIN
Representative meetings for a particular area (answer: about 3 times a year). He reported
that there is construction of a lift station at Shady Lane, and modifying drainage corridor
for the expansion of S.H. 114.
SPIN #7: No report.
SPIN #8: No report.
SPIN #9E, Michael Boutte: He informed the committee about the SPIN OE and OW
meeting held regarding the Children's Courtyard, a 20,000 square ft. facility, with the
capacity of 300 children. Fifteen people attended the meeting. Most of the residents
were not in favor of the daycare center because of the size of the facility and the
increased traffic flow. They thought that it was too big of a facility to be located in a
neighborhood. He told the residents to attend the upcoming Planning & Zoning
Committee meeting, and the City Council meeting. He also told the committee that he
now has 2 more liaisons from those who attended the meeting.
SPIN #9W.• No report.
SPIN #10, Al Morin: The update on Food Lion is that Tom Thumb will start
construction soon.
SPIN #11, Roger Hutton: No report.
SPIN #12, Cameron McCartha: The City is still trying to get more easements for the
sewer project. She extended her thanks to the City Council members for their help with
obtaining easements.
SPIN #13, Bill Stone: He updated the committee on the Presbyterian Church
development. Myers Meadow is concerned about the Fire Station.
SPIN #14, Michael Conrads: He talked about the Timarron web site, how to link to the
web site, and how to link to SPIN. He said that there was a road failure problem in
Timber Lake, similar to Timarron. He also talked about the cable issue (spoke to Karen
Gandy, re: federal change because to the antenna with local access in satellite).
SPIN #15: No report.
SPIN #16, Bob Walker: No report.
Agenda Item 11-- Open Forum.
David Baltimore had a question regarding how we have ordinances to control gas stations
located on grocery store property.
Milan Georgia said that there is a need to finalize the candidate's forum, and we should
try to start working on the forum earlier this year. It will be discussed at the October
meeting.
Martin Schelling asked about the term limits discussion. There are checks and balances
in the system. We aren't elected, and there is the ability to remove a SPIN representative
through the by-laws. SPIN representatives are appointed, not elected.
Mary Georgia discussed the Hometown Star information, and how it stated that
representatives are "elected," but they are really selected. The "selected by SPIN and
appointed by City Council" is the appropriate wording. Shelli reported that the
Hometown Star is changing the wording.
Agenda Item 12 —Adjourn.
Tim Miller motioned to adjourn the meeting. Milan Georgia seconded the motion. The
meeting was adjourned at 9:30 p.m.
Respectfully Submitted:
Respectfully Submitted:
Cameron M artha, Secretary
Approved:
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1 Morin: ai erson