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1999-08-12 SPIN MeetingCity of Southlake, Texas CITY OF SOUTHLAKE Joint City Council and SPIN Meeting Thursday, August 12, 1999 MEETING MINUTES City Council Members Present: Deputy Mayor Pro Tem Ronnie Kendall, Councilmember Debra Edmondson Representatives Present: Al Morin (#10), Chair; Mary Georgia (0), Vice -Chair; Cameron McCartha (#12), Secretary; Milan Georgia (0); Cara White (#1); Martin Shelling (#2); Jan Francis (#5); Tim Miller (#6); Darrell Faglie (#7); Pattie Minder (#8); Michael Boutte (#9E); Roger Hutton (#11); Bill Stone (#13); Michael Conrads (#14); Wayne Haney (#15); David Baltimore, Senior Representative. Representatives Absent: Dana Sternfeld (#9W); Bob Walker (#16) Guests Present: ); Boyd Dollar, SPIN Liaison (#1); Nancy Ritter, SPIN Liaison (#9W), Carolyn Morris, SPIN Liaison (#9W). Staff Present: City Manager Billy Campbell; Assistant to the City Manager Shelli Siemer; Agenda Item No. 1. Call to Order. Councilmember Ronnie Kendall called the meeting to order at 7:10 p.m. Agenda Item No. 2. Open discussion on facilitating communication. Al Morin asked the City Council members how SPIN could help facilitate communications. Councilmember Debra Edmondson suggested that SPIN help maintain open communication regarding economic development issues with residents. There is a chance that a Target store may locate in Southlake. This will be important for SPIN to hold meetings and ensure the public is accurately informed. Al Morin stated that there is a Calloway's Nursery proposing to locate on 1709 right by the Bicentennial Park entrance. There will be a SPIN 10 meeting on this topic. Councilmember Kendall suggested that SPIN become involved in the Traffic Management Bond election implementation. The City Council is now negotiating with consultant HNTB for their services to manage the project. SPIN could help by having one to two members serve on the committee to provide feedback regarding which intersection to construct first. Pattie Minder, Mary Georgia and Jan Francis stated they would help on the committee. A City Council and SPIN Meeting Minutes August 12, 1999 Page 2 of 4 There are SPIN members participating on the Portal Committee. David Baltimore and Roger Hutton will attend the next meeting on August 26. Agenda Item No. 3. Neighborhood Reports. SPIN #1 — Cara White reported that Paul Spain is working with the Park Board on property issues. Cara plans to call Mr. Lamoreaux to talk with him about SPIN. There has been a recent water shortage in SPIN 1. A private water company supplies most of the residents and they do not want to go onto City water. SPIN #2 — Martin Schelling reported that the Sabre project has been approved by the City Council. Kirkwood Hollow is the next project to go through City Council. Sweet Street is an older street that has not been overlayed in a while. It is scheduled for the winter of 2000, but is in need of serious repair work. SPIN #3 — Mary Georgia stated that SPIN 3 is fairly quiet. They have received some calls regarding the timing of construction for trails in their area. SPIN #5 — Jan Francis reported there are concerns about the widening of Kimball Road, which is actually in the City of Grapevine. Councilmember Edmondson reassured Ms. Francis that the City of Southlake is working closely with Grapevine to minimize the amount of tree loss. SPIN #6 — Tim Miller reported there is nothing new in SPIN #6. There is a vacancy meeting to select a SPIN Representative for SPIN 6 on August 26, 1999. He is currently acting on an interim basis. There have been some questions regarding the Harold Knight property. SPIN #7 — Darrell Faglie stated that the Gateway Plaza property is moving quickly. Bids will be open for SH 114/Kimball intersection soon and construction should start in the winter. SPIN #8 — Pattie Minder reported there is trouble getting onto Westwood Dr. because people block the intersection. There continues to be noise from Pump -Co, and there are ongoing drainage problems at Cambridge and Woodland Heights. The status on the Shops of Southlake is that the City Council took no action and it will go before the Zoning Board of Appeals. SPIN #9e — Michael Boutte reported that the Children's Courtyard development is a big issue in SPIN 9e. The first SPIN meeting was well attended and the second SPIN meeting is scheduled for August 18th at the Senior Center. Traffic congestion appears to be the biggest concern among the residents. Jt. City Council and SPIN Meeting Minutes August 12, 1999 Page 3 of 4 SPIN #9w — No Report SPIN #10 — Al Morin stated there is an upcoming meeting on the proposed Calloway's Nursery, which wants to locate on 1709 and the entrance to Bicentennial Park. The meeting is scheduled for September 1 at 7:00 p.m. at the Senior Activity Center. SPIN #11 — Roger Hutton stated that there is not much going on in his neighborhood. The Dove Road/SH 114 interchange will impact SPIN 11. The light at Shady Oaks has helped out tremendously. SPIN #12 — Cameron McCartha reported there is a citywide SPIN meeting scheduled on August 25'' at 7:00 p.m. at the Senior Activity Center. The topic is a discussion on the amendments to the Master Thoroughfare Plan. Fliers were mailed out to the SPIN 10, 11, 12, and 13 residents. SPIN #13 — Bill Stone reported there are no major issues in SPIN 13. The current development includes Southlake Boulevard Church, a revised site plan on Southlake Executive Suites, and two lots north end of Southridge Lakes Parkway. SPIN #14 — Michael Conrads stated there is a request to change the speed limit in Princeton Park. Also, the current noise issue with DFW airport. SPIN #15 — Wayne Haney reported on the current development in SPIN 15: Remington Retirement Center, Chesapeake Place, Primrose School at Union Church and Davis, NET Church, Sutton Place, improvement at Union Church and Person, and Michael Drive. SPIN # 16 — No Report Senior Report - David Baltimore stated there will be a letter going out to try to form the non- profit Transportation Company. They are experimenting with NETS to provide transportation for seniors. Acquiring a van may not be the goal for the transportation board because currently the seniors are not maximizing the use of the van during the experimental stage. Councilmember Edmondson asked David to submit a breakdown of how the money would be used. David indicated that it is still premature to detail the funds before the Board is established. Agenda Item No. 4. Open Forum Martin Schelling thinks it is time to start the FM 1938 issue. The traffic problem should be addressed now, especially with the Sabre development. The City needs to be behind it before Keller will support it again. Communication needs to be out earlier and needs to be much more effective. A Jt. City Council and SPIN Meeting Minutes August 12, 1999 Page 4 of 4 Milan Georgia asked everyone with maps in their SPIN areas to fill them with the SPIN Brochures. SPIN 8 — Kroger and Corner Baker; SPIN 10 — Mike's Garden Center; SPIN 16 — Albertson's. Agenda Item No. 5 Adjourn Al Morin thanked the City Council members for their attendance and input. The meeting adjourned at 8:40 p.m. Respectfully Submitted: &MAa&64� Cameron McCarta, Secretary Approved: r i C i1hM�v� 1 orin: i erson 01 City of Southlake, Texas CITY OF SOUTHLAKE SPIN Standing Committee Thursday, August 12th,1999 MEETING MINUTES Representatives Present: Al Morin (#10), Chair; Mary Georgia (#3), Vice -Chair; Cameron McCartha (#12), Secretary; Milan Georgia (0); Cara White (#1); Martin Shelling (#2); Jan Francis (#5); Tim Miller (#6); Darrell Faglie (#7); Pattie Minder (#8); Michael Boutte (#9E); Roger Hutton (#11); Bill Stone (#13); Michael Conrads (#14); Wayne Haney (#15); David Baltimore, Senior representative. Representatives Absent: Dana Sternfeld (#9W); Bob Walker (#16) Guests Present: ); Boyd Dollar, SPIN Liaison (#1); Nancy Ritter, SPIN Liaison (#9W), Carolyn Morris, SPIN Liaison ( #9W). Staff Present: City Manager Billy Campbell; Assistant to the City Manager Shelli Siemer; Agenda Item No. 1. Call to Order Chairperson Al Morin called the meeting to order at 6:30 p.m. Agenda Item No. 2. Administrative Comments. Shelli Siemer distributed some reports to update the committee on the following: traffic management bond, water conservation issue, and the web -site. Al Morin stated the September meeting will include an update from the Joint Utilization Committee. Steve Polasek will attend the meeting to provide the update. Al reminded the SPIN Representatives of the upcoming schedule for SPIN reports to the City Council: Cameron on the 171h, Roger Hutton on September 7`", and Cara White on September 21 S`. Al stated that the attendance goals are being met, and encouraged the SPIN Representatives to attend Home Owner's Association meetings. The Standing Committee discussed the letter received from Mr. Lamoreaux regarding changing the boundaries of SPIN 1 and SPIN 2. Al reported that the Executive Committee recommended sending a letter to Mr. Lamoreuax to explain SPIN's mission and reacquaint him with the SPIN 1 Representative to discuss this request. The SPIN Standing committee stated that SPIN is not a political tool and the SPIN Representatives do not actually represent neighbors on particular issues, but rather allow for an open forum for communicating between the city and the citizens. SPIN Standing Committee Minutes August 12, 1999 Page 2 Al Morin asked for a vote regarding the boundary change request. Martin Schelling made the motion to not change the boundaries. Milan Georgia seconded the motion. The motion passed unanimously. Agenda Item No. 3 Approval of Minutes from the July 15, 1999 Standing Committee meeting. Pattie Minder motioned to approve the July 15, 1999 minutes. Michael Conrads seconded the motion. The motion passed unanimously. Agenda Item No. 4. Committee Report: Retreat Committee, SH 114 Committee and Portal Committee. There is no retreat committee report at this time. Al Morin will work with Shelli Siemer on the SH 114 meeting. The next Portal Committee meeting is scheduled for August 27th at 5:30 p.m. Agenda Item No. 5. Select a Chairperson for Candidates Forum Committee. Al Morin asked if anyone wants to be involved in the Candidates Forum. SPIN discussed the issues surrounding the candidate's forum. Some feel there is controversy surrounding the event because it is a political event. Some SPIN Representatives believe SPIN should be involved in the event and can get control of the situation. The suggestion to review questions before the forum was well received, but all SPIN Reps will need to be involved in formulating the questions. Al Morin asked for a vote from the SPIN Representatives to indicate who is supportive of hosting a candidate's forum: Favor —Mary & Milan Georgia, Cara White, Martin Shelling, Jan Francis, Darrell Faglie, Pattie Minder, Michael Boutte, Roger Hutton, Michael Conrads, Wayne Haney, David Baltimore, Senior representative. Opposed — Al Morin, Cameron McCartha, Bill Stone The February SPIN Meeting devoted to the development of questions for the forum to ensure input is received from all SPIN Reps. The format of the forum can be discussed during the October meeting. AL Morin asked the SPIN Representatives for a volunteer to chair the Candidates Forum Committee. David Baltimore said he would co-chair if another SPIN Representative would also co-chair. Wayne Haney suggested that Cameron McCartha co-chair the committee with David and she agreed. Agenda Item No. 4. Open Forum. There was a suggestion to change the retreat format to focus less on the information from the City departments. There will be a committee formed to help new SPIN Reps get acquainted with the SPIN process. SPIN Standing Committee Minutes August 12, 1999 Page 3 Agenda Item No. 5. Adjourn. The meeting was adjourned at 7:00 p.m. Respectfully Submitted: Cameron Mc artha, Secretary Approved: