2000-03-16City of Southlake, Texas
CITY OF SOUTHLAKE
Joint City Council/SPIN Standing Committee
Thursday, March 16, 2000
Meeting Minutes
SPIN Representatives present: Al Morin, Chair (#10), Kim O'Brien (#1), Martin Schelling
(#2), Jan Francis (0), Darrell Faglie (#7), Lynda Warner (#9W), Cameron McCartha,
Secretary (#12), Michael Conrads (#14), Bill Kyle for Bill Stone (#13), David Baltimore
(Seniors)
City Council Present: Rick Stacy, Debra Edmondson, Ronnie Kendall, Rex Potter, Gary
Fawks
Representatives absent: Pattie Minder (#8), Mary McMahon (0), Tim Miller (0), Edith
Hutcheson (#9E), Edith Hutcheson (#9E), Bob Walker (#16)
Guests Present: Cara White, Park Board Liaison
Staff Present: Shelli Siemer, Assistant to the City Manager
Agenda Item No. 1, Call to Order:
The meeting was called to order by Chairperson Al Morin at 7:05 p.m.
Agenda Item No. 2, Discussion of Procedure for responding to neighborhood concerns
The committee discussed the procedure of responding to neighborhood concerns, how to
handle it with residents who call and how each situation may vary depending on what it is.
Rick Stacy said that the representatives should handle it if they could, if they knew the
answers. David Baltimore asked if Council sees SPIN as effective and would they prefer to not
have residents go directly to SPIN? City Council indicated that information usually goes to the
SPIN Reps first and that SPIN is very successful at communicating issues through the
neighborhood meetings. Rex Potter added that SPIN representatives should give the
information to the citizens and point them to the staff who can help resolve their problem.
David Baltimore pointed out that there are instances where communication has taken place
between Council and the residents and the SPIN representatives do not know what resolution
has been made on a topic. Debra Edmondson said when we have small resident meetings,
sometimes we should notify the SPIN representative of the meeting and ask the SPIN
Joint SPIN/City Council Minutes
March 16, 2000
Page 2
representative to attend. We would make sure the representative gets notified about the
meeting if they cannot attend. SPIN indicated that if the desire is to have more people
involved, let SPIN know. Jan Francis stated that she would like to know of meetings
regarding SPIN #5 issues in order to communicate that to the residents.
Debra Edmondson stated that she would meet with the residents and if there are meetings the
SPIN representatives would be notified or would be sent notes. Gary Fawks pointed out that
no matter how hard we try, there will still be some that will not support certain issues, but
they will be notified about the issues. SPIN is effective and is sticking to their mission.
SPIN discussed the meeting notification process which includes advertising for SPIN meetings
through the weekly City Manager's Report, web site postings, e-mail notification, cable
channel, and news paper articles. Darrell Faglie said that they do advertise as SPIN
neighborhood specific or SPIN citywide meetings. All meetings are open to the public.
Gary Fawks added that if SPIN meetings are scheduled enough in advance of meetings they
can determine whether it also affects their SPIN area and notify the residents to attend a
meeting. Cameron McCartha stated that there is a point where some residents are more
accessible than other residents. There should also be communication with the Home Owner's
Associations. There is a confidence that the City Council makes decisions on input from
residents and looks at overall perspectives. What does Council want from SPIN
representative? Do you want us to send residents to staff or Council?
Rex Potter asked if they perceive City Council members meeting with residents frequently?
Jan Francis said she didn't want to be the last to know. Gary Fawks stated that it was
unrealistic to think Council will call SPIN representatives every time they receive a call.
Lynda Warner suggested using e-mail to correspond and maybe copying the e-mails to City
Council. Gary Fawks added that maybe Sandy LeGrand could correspond to SPIN
representatives regarding the small meetings they had. Debra Edmondson said that if the City
is to get to SPIN more informed of what is going on to help answer questions, then perhaps
they should get the City Manager's memo regarding agenda items and economic development
reports.
Agenda Item No. 3, Neighborhood Reports
SPIN #1: Kim O'Brien reported that there had been a recent meeting on water issues and Bob
Jones Park. There is a petition submitted to get onto city water, and now they are waiting on the
City for a game plan. Also, there was a discussion on Bob Jones Park plan phase II. Concerns
mentioned were traffic and soccer participants parking on Bob Jones when the park is closed.
SPIN #2: Martin Schelling said that Sabre has started, Kirkwood Hollow is building phase II,
and S.H. 114 construction is moving smoothly. Staff is working on a solution to Kirkwood.
SPIN #3: No report.
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March 16, 2000
Page 3
SPIN #5: Jan Francis said that it was fairly quiet in SPIN #5, with no real concerns or problems.
SPIN #6: No report.
SPIN #7: Darrell Faglie reported that SPIN #7 is Gateway to the City and there was a meeting
for Gateway Phase II on February 16, 2000. One of the stores coming in Phase II is a Costco.
The immediate concern in the neighborhood is widening of Kimball and building a new portion
of the street is being considered.
SPIN #8: No report
SPIN 49E: No report.
SPIN #9W: Lynda Warner said that her neighborhood had a SPIN meeting on Pine Drive with
an 80% attendance rate. She and Edith Hutcheson held a SPIN open house with SPIN 9e and
9w. Some people attended with a few questions. The issue of the intersection of Byron Nelson
Parkway and Continental Boulevard has been resolved. Public Works reported that a four way
stop sign will be installed at the intersection. Another issue is speeding south of Continental on
Byron Nelson Parkway. A suggestion on this issue is to reduce the speed limit to 20 to 25 mph.
Resident at Northwood Park wants to know what City Council is going to do with the City
owned property. City Council indicated that there is no reason to host a meeting, because
nothing is proposed for the property.
SPIN #10: Al Morin said that SPIN #10 is close to build out and that Eckerds is open. He
reported that the Highland alignment is moving smoothly. The Crestwood Office Park will
extend down to Carroll, since land was traded with Town Square. He hasn't heard anything
further on Calloways.
SPIN #11: No report.
SPIN #12: Cameron McCartha said that the issue is about the Master Thoroughfare Plan
committee and a number of residents have expressed a desire to be part of the program. She said
that they were thankful to the City Council for including the residents in the program. She
indicated that Cross Timber Hills is waiting for the update on the sewer implementation.
David Baltimore said that the had asked about the update on this and Billy Campbell said that he
is ready to let the contract once the right of way is finalized.
SPIN #13: Bill Kyle (for Bill Stone) said that most issues were about the Peytonville and 1709
intersection.
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Joint SPIN/City Council Minutes
March 16, 2000
Page 4
SPIN #14: Michael Conrads reported that the Shady Oaks Center was coming up next week at
City Council meeting. The issue was the brick wall around the center and that P&Z had
approved it at the last meeting and the residents came to an agreement with the developers. He
said that he pulled out as a SPIN representative on the issue and Martin Schelling acted as the
representative and he played the role of the negotiator between the developer and the residents.
Rex Potter cautioned SPIN on that direction because neighbors will not always agree but focus
on facilitation.
SPIN #15: Vacant
SPIN #16: No report.
Senior Representative: David Baltimore reported that the seniors have petitioned to expand
parking around area of abandoned Parkwood. The no parking signs need to be enforced along
Parkwood. He indicated that there were questions regarding plans for Parkwood, such as if it
is going to provide a second entrance to the parking lot. The seniors are also focusing on the
scope of services agreement with CARS. Seniors are also interested in the natatorium project.
Park Board Liaison: Cara White reported that there is work on Bob Jones Park to realign
some of the ball fields and there is work being done on the equestrian center. She indicated
that the Bob Jones soccer fields are for game play and they are working with the residents in
the area regarding traffic. Cara White informed the group that the Park Board would be
asking SPIN to help come up with names for some future parks.
Agenda Item No. 4, Open Forum
David Baltimore asked if there had been any conversations on Wal-Mart. Gary Fawks said he
had been asked to help with screening but it had been very quiet on things. Ronnie Kendall
added that she had heard they wanted to expand. Rick Stacy stated that competition will
dictate what they will do.
There being no further business, the meeting was adjourned at 8:25 p.m.
Respectfully Submitted:
WArtha, Secretary
INSR,
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•
a
Ap roved:
Al Morin, Chairperson