Loading...
2000-03-16 SPIN MeetingCity of Southlake, Texas CITY OF SOUTHLAKE Joint City Council/SPIN Standing Committee Thursday, March 16, 2000 Meeting Minutes SPIN Representatives present: Al Morin, Chair (#10), Kim O'Brien (#1), Martin Schelling (#2), Jan Francis (0), Darrell Faglie (#7), Lynda Warner (#9W), Cameron McCartha, Secretary (#12), Michael Conrads (#14), Bill Kyle for Bill Stone (#13), David Baltimore (Seniors) City Council Present: Rick Stacy, Debra Edmondson, Ronnie Kendall, Rex Potter, Gary Fawks Representatives absent: Pattie Minder (#8), Mary McMahon (0), Tim Miller (0), Edith Hutcheson (#9E), Edith Hutcheson (#9E), Bob Walker (#16) Guests Present: Cara White, Park Board Liaison Staff Present: Shelli Siemer, Assistant to the City Manager Agenda Item No. 1, Call to Order: The meeting was called to order by Chairperson Al Morin at 7:05 p.m. Agenda Item No. 2, Discussion of Procedure for responding to neighborhood concerns The committee discussed the procedure of responding to neighborhood concerns, how to handle it with residents who call and how each situation may vary depending on what it is. Rick Stacy said that the representatives should handle it if they could, if they knew the answers. David Baltimore asked if Council sees SPIN as effective and would they prefer to not have residents go directly to SPIN? City Council indicated that information usually goes to the SPIN Reps first and that SPIN is very successful at communicating issues through the neighborhood meetings. Rex Potter added that SPIN representatives should give the information to the citizens and point them to the staff who can help resolve their problem. David Baltimore pointed out that there are instances where communication has taken place between Council and the residents and the SPIN representatives do not know what resolution has been made on a topic. Debra Edmondson said when we have small resident meetings, sometimes we should notify the SPIN representative of the meeting and ask the SPIN Joint SPIN/City Council Minutes March 16, 2000 Page 2 representative to attend. We would make sure the representative gets notified about the meeting if they cannot attend. SPIN indicated that if the desire is to have more people involved, let SPIN know. Jan Francis stated that she would like to know of meetings regarding SPIN #5 issues in order to communicate that to the residents. Debra Edmondson stated that she would meet with the residents and if there are meetings the SPIN representatives would be notified or would be sent notes. Gary Fawks pointed out that no matter how hard we try, there will still be some that will not support certain issues, but they will be notified about the issues. SPIN is effective and is sticking to their mission. SPIN discussed the meeting notification process which includes advertising for SPIN meetings through the weekly City Manager's Report, web site postings, e-mail notification, cable channel, and news paper articles. Darrell Faglie said that they do advertise as SPIN neighborhood specific or SPIN citywide meetings. All meetings are open to the public. Gary Fawks added that if SPIN meetings are scheduled enough in advance of meetings they can determine whether it also affects their SPIN area and notify the residents to attend a meeting. Cameron McCartha stated that there is a point where some residents are more accessible than other residents. There should also be communication with the Home Owner's Associations. There is a confidence that the City Council makes decisions on input from residents and looks at overall perspectives. What does Council want from SPIN representative? Do you want us to send residents to staff or Council? Rex Potter asked if they perceive City Council members meeting with residents frequently? Jan Francis said she didn't want to be the last to know. Gary Fawks stated that it was unrealistic to think Council will call SPIN representatives every time they receive a call. Lynda Warner suggested using e-mail to correspond and maybe copying the e-mails to City Council. Gary Fawks added that maybe Sandy LeGrand could correspond to SPIN representatives regarding the small meetings they had. Debra Edmondson said that if the City is to get to SPIN more informed of what is going on to help answer questions, then perhaps they should get the City Manager's memo regarding agenda items and economic development reports. Agenda Item No. 3, Neighborhood Reports SPIN #1: Kim O'Brien reported that there had been a recent meeting on water issues and Bob Jones Park. There is a petition submitted to get onto city water, and now they are waiting on the City for a game plan. Also, there was a discussion on Bob Jones Park plan phase II. Concerns mentioned were traffic and soccer participants parking on Bob Jones when the park is closed. SPIN #2: Martin Schelling said that Sabre has started, Kirkwood Hollow is building phase II, and S.H. 114 construction is moving smoothly. Staff is working on a solution to Kirkwood. SPIN #3: No report. Joint SPIN/City Council Minutes March 16, 2000 Page 3 SPIN #5: Jan Francis said that it was fairly quiet in SPIN #5, with no real concerns or problems. SPIN #6: No report. SPIN #7: Darrell Faglie reported that SPIN #7 is Gateway to the City and there was a meeting for Gateway Phase II on February 16, 2000. One of the stores coming in Phase II is a Costco. The immediate concern in the neighborhood is widening of Kimball and building a new portion of the street is being considered. SPIN #8: No report SPIN 49E: No report. SPIN #9W: Lynda Warner said that her neighborhood had a SPIN meeting on Pine Drive with an 80% attendance rate. She and Edith Hutcheson held a SPIN open house with SPIN 9e and 9w. Some people attended with a few questions. The issue of the intersection of Byron Nelson Parkway and Continental Boulevard has been resolved. Public Works reported that a four way stop sign will be installed at the intersection. Another issue is speeding south of Continental on Byron Nelson Parkway. A suggestion on this issue is to reduce the speed limit to 20 to 25 mph. Resident at Northwood Park wants to know what City Council is going to do with the City owned property. City Council indicated that there is no reason to host a meeting, because nothing is proposed for the property. SPIN #10: Al Morin said that SPIN #10 is close to build out and that Eckerds is open. He reported that the Highland alignment is moving smoothly. The Crestwood Office Park will extend down to Carroll, since land was traded with Town Square. He hasn't heard anything further on Calloways. SPIN #11: No report. SPIN #12: Cameron McCartha said that the issue is about the Master Thoroughfare Plan committee and a number of residents have expressed a desire to be part of the program. She said that they were thankful to the City Council for including the residents in the program. She indicated that Cross Timber Hills is waiting for the update on the sewer implementation. David Baltimore said that the had asked about the update on this and Billy Campbell said that he is ready to let the contract once the right of way is finalized. SPIN #13: Bill Kyle (for Bill Stone) said that most issues were about the Peytonville and 1709 intersection. 7 Joint SPIN/City Council Minutes March 16, 2000 Page 4 SPIN #14: Michael Conrads reported that the Shady Oaks Center was coming up next week at City Council meeting. The issue was the brick wall around the center and that P&Z had approved it at the last meeting and the residents came to an agreement with the developers. He said that he pulled out as a SPIN representative on the issue and Martin Schelling acted as the representative and he played the role of the negotiator between the developer and the residents. Rex Potter cautioned SPIN on that direction because neighbors will not always agree but focus on facilitation. SPIN #15: Vacant SPIN #16: No report. Senior Representative: David Baltimore reported that the seniors have petitioned to expand parking around area of abandoned Parkwood. The no parking signs need to be enforced along Parkwood. He indicated that there were questions regarding plans for Parkwood, such as if it is going to provide a second entrance to the parking lot. The seniors are also focusing on the scope of services agreement with CARS. Seniors are also interested in the natatorium project. Park Board Liaison: Cara White reported that there is work on Bob Jones Park to realign some of the ball fields and there is work being done on the equestrian center. She indicated that the Bob Jones soccer fields are for game play and they are working with the residents in the area regarding traffic. Cara White informed the group that the Park Board would be asking SPIN to help come up with names for some future parks. Agenda Item No. 4, Open Forum David Baltimore asked if there had been any conversations on Wal-Mart. Gary Fawks said he had been asked to help with screening but it had been very quiet on things. Ronnie Kendall added that she had heard they wanted to expand. Rick Stacy stated that competition will dictate what they will do. There being no further business, the meeting was adjourned at 8:25 p.m. Respectfully Submitted: WArtha, Secretary INSR, - • a Ap roved: Al Morin, Chairperson City of Southlake, Texas CITY OF SOUTHLAKE SPIN Standing Committee Thursday, March 16, 2000 Meeting Minutes SPIN Representatives present: Al Morin, Chair (#10), Kim O'Brien (#1), Martin Schelling (#2), Jan Francis (0), Darrell Faglie (#7), Cameron McCartha (#12), Michael Conrads (#14), Bob Walker (#16), Lynda Warner (#9W), Bill Kyle for Bill Stone (#13), David Baltimore (Seniors) Representatives absent: Mary McMahon (0), Tim Miller (#6), Patti Minder (#8), Edith Hutchenson (#9E), Roger Hutton (#11), Bill Stone (#13), Bob Walker (#16) Guests Present: Cara White, Park Board Liaison Staff Present: Shelli Siemer, Assistant to the City Manager Agenda Item No. 1, Call to Order: The meeting was called to order by Chairperson Al Morin at 6:40 p.m. Agenda Item No. 2, Administrative Comments Chairperson Morin congratulated the group on their attendance of 83 % . Al thanked Mike Conrads for his work on the SPIN retreat and give him the corrected version of his plaque. He reminded the group of the upcoming meeting on March 23`d to fill the SPIN #15 vacancy. He also reminded the committee of the representatives scheduled to give the SPIN report at the City Council meetings. March 21- Cameron McCartha April 4- Al Morin April 18- Mike Conrads May 2- SPIN #I5 Agenda Item No 3, Approval of the January 13, 2000 minutes David Baltimore made a motion to approve the minutes of the January 13, 2000 minutes. The motion was seconded by Martin Schelling and approved unanimously. Agenda Item No 4, Consideration of Format for Candidates Forum David Baltimore presented the format of the forum to the committee. At the forum there will be a moderator, who will run the meeting, and the format will begin with opening remarks by City Council candidates. Only the contested races will respond to questions, but each candidate will have an opportunity to make opening and closing comments. Each person in the audience will be limited to one question until everyone has been given an opportunity to ask a question. David Baltimore stressed the need for SPIN representative to be there in order to help handout materials and direct traffic. SPIN Minutes January 13, 2000 Page 2 Kim O'Brien said the challenge will be to maintain order. David Baltimore stated that the Chamber of Commerce decided not to have a forum but they will publicize SPIN's forum. Motion was made to approve the format for the Candidate's Forum by Martin Schelling and was seconded by Darrell Faglie. The motion was approved unanimously. Agenda Item No 5, Committee Reports- Retreat, Candidate's Forum, Portal Portals: David Baltimore reported that there had been no activity on the portal committee. Agenda Item No 6, Discussion of SPIN booth at Town Square Celebration Kim O'Brien said that they were set for the celebration and that it will be good exposure for the SPIN organization. She reviewed the schedule for the SPIN representatives. Agenda Item No 7, Discussion of Report from Ron Harper on Water Conservation Issues Ron Harper was not able to be at the meeting, but will attend the next meeting. Agenda Item No 8, Discussion of Kite Festival Tim Miller was not there to report but will chair the event. The date has been moved to September 24''. Agenda Item No 9, Consideration: SPIN Officer election ,,, SPIN held the annual election of officers. Each SPIN representative in attendance turned in a ballot selected the 2000 SPIN officers. Results were presented from the election. • Chair- Mike Conrads • Vice -Chair- Cameron McCartha Secretary- Kim O'Brien Agenda Item No. 10, Open Forum No discussion There being no further business, a motion was made to adjourn by Mike Conrads and seconded by David Baltimore. The meeting was adjourned at 7:00 p.m. Respectfully Submitted: Approved: Gf Cameron Mc artha, Secretary Al Morin, Chairperson 7