2000-07-19* * APPROVED MINUTES * *
APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE SPECIAL MEETING
;W 2 SENIOR ACTIVITY CENTER
3 307 PARKWOOD DRIVE
4 SOUTHLAKE, TEXAS 76092
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6 JULY 19, 2000
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8 MINUTES
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10 SPIN Representatives Present: Mike Conrads (#14), Chair; Cameron McCartha (#12), Vice -
II Chair; Kim O'Brien (91), Secretary; Martin Schelling (#2); Mary McMahon (0); Tim Miller
12 (#6); Pattie Minder (0); Bill Stone (#13); Curtis Powell (#15); David Baltimore (Senior
13 Representative).
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15 SPIN Representatives Absent: Jan Francis (#4); Darrell Faglie (0); Edith Hutchinson (#9e);
16 Lynda Warner (#9w); Al Morin (#10); Roger Hutton (#11); Dave Visney (#15); Bob Walker
17 (#16); Cara White, Parks and Recreation Board Liaison.
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19 City Councilmembers Present: Patsy DuPre, Place 6.
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21 City Staff Present: Billy Campbell, City Manager; Bruce Payne, Director of Planning; Greg
22 Last, Director of Economic Development; Ron Harper, Director of Public Works; Chris
23 Carpenter, Senior Planner; John Eaglen, Assistant to the City Manager.
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25 Chair Mike Conrads called the meeting to order at 7:10 p.m. Chair Conrads introduced City
26 Manager Billy Campbell. Mr. Campbell stated that the purpose of this special meeting was to
27 provide the Standing Committee with some background information and allow the Committee to
28 develop an understanding of the process for the planned extension of F.M. 1938 prior to
29 engaging the adjacent neighborhoods and the general public. Mr. Campbell mentioned that this
30 project was an opportunity to discuss and deal with the traffic problems of the community, and
31 proceeded to introduce the City staff in attendance.
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33 Mr. Campbell introduced Director of Planning Bruce Payne, who proceeded to present some
34 background information to the Committee. Mr. Payne's presentation covered the following
35 issues:
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37 ■ Reviewed the site location and distributed maps.
38 ■ Provided a history of F.M. 1938.
39 ■ Reviewed recent development of the area:
40 1. Sabre and Fidelity Corporate Campuses.
41 2. Impact of this development projected to increase traffic load to an estimated
42 30,000 vehicle trips per day.
43 ■ The Metroport partnership's request for discretionary spending for the project through
44 the Texas Department of Transportation (TxDOT).
45 ■ Reviewed technical assistance provided by the North Central Texas Council of
(W 46 Governments (NCTCOG) to develop the project.
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1 ■ Reviewed the County's role of coordinating the right-of-way acquisition.
2 ■ Reviewed the proposed project specifications and the proposed road cross-section.
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4 Mr. Campbell followed the presentation to provide some additional information. Mr. Campbell
5 covered the following items:
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7 ■ Addressed Sabre's closing of a portion of Kirkwood.
8 ■ Mentioned that this project addresses Trophy Club's traffic issues as a result of the
9 Kirkwood closing.
10 ■ Mentioned that Southlake's investment in the project is minimal.
11 ■ Stated that as of today there is no reason to believe that the right-of-way necessary to
12 complete the process would expand into Southlake as a result of the project.
13 ■ Said that the City needs to address this project as a community -wide project, while
14 understanding and attempting to address the concerns of the neighborhoods adjacent
15 to F.M. 1938/Randol Mill.
16 ■ Mentioned that the next Metroport meeting would be at 7:00 a.m. on Thursday, July
17 20, 2000.
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19 Mr. Campbell opened the floor to questions of City staff in attendance.
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21Question: When would the project begin, if approved?
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23 Mr. Last replied that while there is no definite timeline available at this time, an average
24 timeframe for this type of project is for completion within two (2) to three (3) years. Mr. Last
25 reviewed the different steps involved in a roadway construction project. Mr. Campbell stated
26 that the County was ready to proceed, and would help to facilitate the development timeline.
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28Question: When is the resolution of support expected to go before the City Council?
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30 Mr. Campbell stated that he had discussed this issue with the City Council previously, and that
31 the resolution of interest for the project would be forthcoming after the completion of the
32 scheduled public meetings on this issue. Mr. Campbell mentioned that this resolution is a non-
33 binding document, that it signifies an interest in pursuing the project, however it does not
34 commit the City to anything.
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36Question: Does the City plan to discuss this project on a one-to-one basis with the adjacent
37 property owners prior to the scheduled SPIN meeting?
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39 Mr. Campbell replied that this had not occurred as of yet, but staff would proceed with setting up
40 a meeting with the adjacent property owners prior to the scheduled SPIN meeting.
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42Question: Would there be a trail on the Southlake side or would trail sections be outside of
43 the City limits?
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45 Mr. Campbell replied that staff does not have this information as of yet, that the design process
46 for this project has not begun at this time.
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3Question: Has the City considered a noise abatement/prevention policy?
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5 Mr. Campbell replied that the City would need further detail on the design of the project prior to
6 addressing this issue.
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8Question: A concern was expressed about the use of this expanded road by construction
9 vehicles. Had this potential issue been discussed among City staff?
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11 Mr. Campbell replied that he knows that this would be an issue, at this time the City had not
12 discussed this issue with the Metroport partnership. Mr. Campbell stated that the City plans to
13 discuss this with the Metroport partnership. Mr. Campbell said that the City could potentially
14 address this issue internally, however the City would press this issue with the other cities.
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16Question: Out of other potential projects, why had this one been approved considering the
17 history regarding this expansion?
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19 Mr. Campbell replied that at this time the other cities were ready to address their internal issues,
20 and that he felt convinced that the other cities would proceed to construct their sections with or
21 without the City's participation. Mr. Campbell suggested that if the City did not participate now,
22 it would eventually lead to a debate over whether or not to expand the City's section of the
23 roadway with general fund revenues.
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25 ueston: Who is the contact point for the City regarding this project?
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27 Mr. Payne replied that anyone interested in obtaining more information about this project now or
28 in the future by contacting the Planning Department.
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30Question: Would this expansion include the big turn at Randol Mill, or would the
31 extension create an intersection?
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33 Mr. Last replied that where the turn is, the road expansion would proceed north, leaving Randol
34 Mill to proceed in it's current state.
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36Question: What would be the impact on property values as a result of this project?
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38 Mr. Last replied that access is always beneficial to property values, and another benefit to
39 property values would be the elimination of unknown future development.
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41Question: Has a portal similar to the ones being discussed for other locations in the City
42 been mentioned in regards to this project?
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44 Mr. Campbell mentioned that this would be a major thoroughfare, and the City would address
45 portals as necessary. Ms. Dupre stated that she imagined that the City would add a portal in this
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M.• I CMOI SPINI Minutes 107-19-00specialmtg. doc
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1 location to a wish -list. Ms. DuPre said that she had discussed this project with Tarrant County
2 Commissioner Glenn Whitley, who committed to building the road as nice as the City desired.
3
4Question: Has there been a traffic count survey since the 1995 study?
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6 Mr. Last replied that the City annually funds a traffic count survey, which documents peak hour
7 traffic in each direction of major thoroughfares. Mr. Carpenter added that the NCTCOG would
8 help develop traffic models with different scenarios for this project.
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10Question: Would other cities look at developing alternate east -west thoroughfares like
11 Glade Road, as traffic on F.M. 1709 comes from other cities?
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13 Mr. Carpenter replied that the NCTCOG evaluates traffic models from a regional perspective,
14 and that hopefully they would address this issue in other cities.
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16Question: What is the status of Cheek-Sparger and Mid -Cities Roads in Colleyville?
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18 Mr. Last replied that he was not aware of the status of road improvements in Colleyville, but
19 understands that Colleyville was addressing their traffic issues. Mr. Last stated that he believes
20 that as the employment centers come to Southlake, less traffic from communities to the west
21 would diminish somewhat.
22
23Question: Who would be doing the actual work for this project?
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25 Mr. Campbell replied that the money that the City would be investing in the project would be
26 allocated to the engineering and design phase of the project only, and that the other cities would
27 fund the rest of the project costs. Mr. Campbell added that only one (1) engineering firm and
28 contractor would complete the project.
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30Question: At the SPIN Meeting next week, could staff provide more details regarding the
31 project?
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33 Mr. Campbell replied that the design phase of the project was not complete, however the City
34 would provide as much detail as possible at the meeting.
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36 Mr. Payne provided contact information and gave the Committee members in attendance his e-
37 mail address.
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39 Chair Conrads reviewed a list of the concerns expressed by people in attendance:
40
41 ■ Use of the road as a truck route
42 ■ Noise
43 ■ Tree Preservation
44 ■ Intersection improvements
45 ■ Turn lanes
46 ■ Property values
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M.• I CMOI SPINI Minutes 107-19-00specialmtg. doc
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■ Trails
■ Drainage issues
■ Portals
■ Retaining walls
Mr. Campbell thanked the Committee and the other participants in attendance for their interest in
the project.
Chair Conrads adjourned the meeting at 8:10 p.m.
Respectfully Submitted:
C./ r
c
K' 'Brien, Secretary
Approved:
8 D
Mike Co ads, Chair
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