1995-12-11City of Southlake, Texas
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
December 11, 1995
MINUTES
Board Members Present: Rod Johnson, Vicki Johnson, Carol Lee Hamilton, Robin Jones, Janet
Murphy, Bethann Scratchard, Becci Rollins and Margie Zielke.
Members Absent: Robert Bledsoe
City Staff Present: Director Kim McAdams
The meeting was called to order at 7:35 p.m. by Chairman Rod Johnson.
Agenda Item No. 2, Approval of October 16, 1995 joint meeting minutes.
Motion was made to approve the minutes of October 16, 1995.
Motion: Murphy
Second: Scratchard
Ayes: R. Johnson, V. Johnson, Hamilton, Jones, Murphy, Rollins, Zielke, Scratchard
Nays: none
Approved: 8-0
Agenda Item No. 3, Approval of November 6, 1995 regular meeting minutes.
Motion was made to approve the minutes of November 6, 1995.
Motion: Murphy
Second: Hamilton
Ayes: R. Johnson, V. Johnson, Hamilton, Jones, Murphy, Rollins, Zielke, Scratchard
Nays: none
Approved: 8-0
Agenda Item No. 4, Administrative Comments.
• Administrative calendar was reviewed.
• Margie Zielke asked the Park Board to clarify the Trail System Master Plan as it relates to
the equestrian trails at Harbor Oaks. The Board asked staff to contact the city attorney for
an opinion on this issue. Is the trail an implied public access since it has been used for ten
plus years and was never posted to keep off?
• Janet Murphy presented the Board with the school's approach to naming new schools that
the Board could use in naming the new park. Murphy, Hamilton, Rollins, and Scratchard
volunteered for an Ad Hoc Committee to work on a policy for naming the park. A draft
policy will come forward at the next meeting in January, a short list of names in February and
vote on a name in March.
Robin Jones reported that another group of residents are concerned about losing an
equestrian trail off Shady Oaks and south of 114. Special interest presentations are being
requested at the next Board meeting in January.
McAdams reported that the City Council approved the Maguire Thomas project. The
specifics of the Park Board's recommendations will come into play with the Developer's
Agreement.
Agenda Item No. 5, Consider Procedure for Contracting Recreation Programs.
Board members recommended the following changes to the procedure: a) in the first paragraph add
"a safe and enjoyable learning experience," b) on the agreements add to the termination " a reasonable
notice" then define in Exhibit A the length of time, c) under terms of payment delete "all
subordinates" and add "their own subordinate help." The revised procedure is attached to the
minutes.
Motion was made to approve the Procedure for Contracting Recreation Instructors with changes.
Motion: Scratchard
Second: Hamilton
Ayes: R. Johnson, V. Johnson, Hamilton, Jones, Murphy, Rollins, Zielke, Scratchard
Nays: none
Approved: 8-0
Agenda Item No. 6. Consider Resolution for Thoroughfare Plan Update
The Board requested at the previous meeting, that a formal resolution be considered to express their
desires that the upcoming Thoroughfare Plan Update address mandatory dedication of trail rights -
of -way.
Motion was made to approve Resolution 95-1 (attached).
Motion: Jones
Second: Murphy
Ayes: R. Johnson, V. Johnson, Hamilton, Jones, Murphy, Rollins, Zielke, Scratchard
Nays: none
Approved: 8-0
Agenda Item No. 7, Discussion of the Sports Fields Ordinance.
At the October meeting the Board requested that staff outline an ordinance for the Board to discuss
about regulating the usage of game fields for games only and enforcement of "closed" fields. The
city has no enforceable authority to keep teams off the fields. Signs have been posted in the past and
teams got on the fields anyway, tore them up and it took city crews many extra hours of work to get
the fields in playable condition again. Other area cities are considering similar ordinances. The Board
suggested the fine read a "maximum of $1000." The city attorney will review Board suggestions and
prepare an ordinance for the Board to consider at the next meeting.
Agenda Item No 8, Discussion of the Progress Report on Goals and Objectives
The Board discussed the progress and status of various projects. The Board was pleased with the
progress of the projects. V. Johnson asked when were we going to meet with another city.
McAdams said that Colleyville has expressed and interest in getting together after the first of the new
year. West Beach grant progress has been delayed from January 1996 to June 1996, but with the
waiver of retroactivity and the park master plan approval we can move ahead on the project and
utilize the dollars we spend now for grant match when we get the grant. Publicity projects were a
month behind schedule due to the recent shortage in staff to get some of the projects started. The
Board will review the goals and progress quarterly.
Agenda Item No.9, Discussion of the Park Master Plan Update Progress.
Margie Zielke discussed the topics of the focus groups. The Board was asked to give Kim
McAdams ten names to contact for the focus group invitations by Monday, December 18. Letters
will be mailed out the first week of the new year.
Aizenda Item No. 10, Discussion of Bicentennial Park Master Plan.
McAdams reminded the Board of their desire to develop a Park Master Plan for the existing
Bicentennial Park. McAdams told the Board how we could contract with JT Dunkin to do this plan
and not the Phase II construction plans, with City Council approval. The Board was still in favor of
the project.
Agenda Item No. 11. Liaison Reports.
Development - Robin reported that the park dedication survey results were distributed.
Publicity - To save paper and copying cost, monthly news articles will be available at the Board
meetings. Only Rod (Chairman) and Robin (Publicity Liaison) will receive copies of the news articles.
Budget - No report
Recreation - Janet reported that the Holiday in the Park evaluation was good. Janet suggested staff
publish a time line chart of programs in the middle of the brochure so the public would know what
program is next and deadline to sign-up for the classes. Shelly Lanners resigned to take another job
and Kathy Schaeffer is the new Recreation Supervisor. This suggestion will be forwarded to her.
SPDC - No meeting in November
JUC- Bethann reported that at the last meeting the cable access channel and policy was discusses.
The next meeting is Tuesday night.
KSB - Carol Lee reported that they had a Christmas Party. The Wildscape Project is underway and
quarterly beautiful businesses are being selected and publicized.
Other Reports - The Southlake Women's Club donated the new reader board sign installed last Friday
at the new entrance to Bicentennial Park.
There being no further business the meeting was adjourned at 9:45 p.m.
ATTEST:
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Carol Lee Hamilton, Secretary
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