1995-10-16CITY OF SOUTHLAKE
JOINT MEETING OF THE
JOINT UTILIZATION COMMITTEE (JUC),
THE PARK AND RECREATION BOARD, AND
THE SOUTHLAKE PARK DEVELOPMENT CORPORATION (SPDC)
MONDAY, OCTOBER 16, 1995
MINUTES
JUC MEMBERS PRESENT: Chairman Rick Wilhelm; Voting Members: Warren Davis (7:45),
Bethann Scratchard, Michael Richarme; Other Members: Jane Cousins, Mark Terry, Ted
Glowacki, Buddy Luce; Voting Member Absent: Robert Glover.
PARK AND RECREATION BOARD MEMBERS PRESENT: Bethann Scratchard, Carol Lee
Hamilton, Robin Jones, Janet Murphy (7:15). Members Absent: Rod Johnson, Vicki Johnson,
Becci Rollins, Marjorie Zielke.
SPDC MEMBERS PRESENT: President David Yelton; Members: Gary Fickes, Ralph Evans,
Ron Maness, Sally Hall, Janet Murphy (7:15). Members Absent: Rod Johnson.
Staff Present: City Manager Curtis E. Hawk (8:00), Finance Director Lou Ann Heath, Assistant
to the City Manager Kevin Hugman, Park & Recreation Director Kim McAdams, and Acting City
Le Secretary Kim Bush.
The Joint Meeting was called to order at 7:00 p.m. David Yelton noted that the JUC and SPDC
did have a quorum; the Park Board did not have a quorum at this time.
Agenda Item No. 2. Approval of Minutes.
Motion was made to approve the August 21, 1995 minutes of the SPDC regular meeting as
corrected.
Motion: Fickes
Second: Evans
Ayes: Yelton, Fickes, Evans, Maness, Hall
Nays: none
Approved: 5-0
(Correction includes typographical error --bottom of page 2)
Motion was made to approve the September 12, 1995 minutes of the JUC regular meeting as
corrected.
Motion: Scratchard
Second: Richarme
Ayes: Wilhelm, Scratchard, Richarme
Nays: none
Approved: 3-0
(Correction: indicate that Buddy Luce was present at the meeting but not as a
voting member; indicate that Warren Davis was present as a voting member.)
Minutes of the Joint Meeting of the JUC, SPDC, and Park & Recreation Board
October 16, 1995
Page 2
Agenda Item No. 3. Consider Approval of the 1995-96 SPDC Budget.
Finance Director Lou Ann Heath commented that the City Council on September 5, 1995
approved the budget as presented to the SPDC at its last meeting in August. Included in the
budget are the Capital Projects to be funded through the bond proceeds. Those projects include
the gymnasium, the West Beach property, and the Bicentennial Park expansion.
Ms. Heath explained that the final sales tax allocation report was received for the fiscal year
ending September 1995. The figures reflect that the SPDC sales tax revenues total was $516,751
which reflects a slight increase over the revised estimate for the year. Ms. Heath commented that
although sales tax revenues have been showing a steady increase, a conservative estimate
collection of $670,500 is being projected for the SPDC in FY95-96.
Motion was made to approve the FY95-96 SPDC budget as presented.
Motion:
Fickes
Second:
Maness
Ayes:
Evans, Fickes, Maness, Hall, Yelton
Nays:
none
Approved:
5-0
Agenda Item No. 4. Discussion -Future Joint Projects/Recreation Facilities.
David Yelton explained that SPDC hoped to receive input from this meeting on where we wanted
to use funds in the future.
Rick Wilhem commented that the JUC looks not only to parks, but to other types of uses in the
community. The JUC came up with a list of ideas/projects as a result of a survey conducted
between the City staff and School District members. The list was prioritized and divided into long
term and short term projects. The next major project the JUC would like to see funded is the gym
at Durham elementary. Assistant to the City Manager Kevin Hugman presented to the group the
survey table showing project priorities and approximate costs. Mr. Hugman commented that the
School District has not yet seen this list.
Park Board Member Robin Jones commented on a tennis center presentation made at the Park and
Recreation Board meeting. Ms. Jones explained the increased problems with trying to find a place
for the various tennis clubs to meet and play. She noted that there was nothing on the list
regarding tennis facilities, but felt that there was enough demand to warrant the consideration.
Ms. Jones explained that there are approximately 2400 people in Southlake trying to play tennis
on two courts that are provided at the park.
Carol Lee Hamilton commented on the fact that the needs of Southlake are constantly changing.
Gathering information is never current enough because of the changing desires of the community
as new people move in.
Minutes of the Joint Meeting of the JUC, SPDC, and Park & Recreation Board
October 16, 1995
Page 3
Gary Fickes commented that land is available at the West Beach property; we need to include
tennis facilities on the list of projects. Robin Jones suggested that in the meantime two more
fields could be put at Bicentennial Park.
Kim McAdams, Director of Parks and Recreation, commented that the City has reapplied for the
West Beach grant, and we are trying to get a waiver of retroactivity so that the City can go ahead
and acquire the land and let that be matchable for the grant. McAdams commented that the master
plan for West Beach is programmed for January 1996. Michael Richarme suggested that all the
groups, i.e., tennis, baseball, softball, soccer, etc. should be involved in the West Beach master
planning process.
Michael Richarme questioned the amenities provided for by PUD development. He understood
that these facilities were opened to the public. Gary Fickes explained that these types of facilities
were private, provided by individual developments, that were intended to help lessen the burden
on City funded and maintained park facilities.
A discussion was held regarding the possibility of a self-supporting public/private facility that
could be rented for a number of uses including athletic facilities, bands, etc. --something similar
to Pennington field in Hurst. The possibilities also exist that a private corporation may want to
build a tennis facility (a tri-city facility for example) if the land were provided.
Rick Wilhelm commented that there is no money to work with for the next few years; we need
to scale down ideas until money is available. The gym at Durham needs to be added to the project
list as the #1 long term project to be funded. Michael Richarme commented that a tennis facility
should be added to the long term list of projects.
Robin Jones commented that she felt too much was being given away on park fees to developers.
Ron Maness agreed that it appeared, in a lot of cases, that we were giving park credit for swamp
land. The Park Dedication ordinance was discussed briefly. Rick Wilhelm suggested that this
issue be solved through the City Council and Park Board process through ordinance amendment --
the focus of this meeting should be the priority list. Sally Hall commented that the priority list
can be used as an informational tool when the City starts its strategic plan.
Ron Maness commented on the library being listed. He understood that the citizens really did not
want to consider a joint library with Colleyville--that citizens were satisfied with using the
Grapevine library. Curtis Hawk commented that he had heard the same thing, but the reasons
were because of the proposed location on Hwy 26 and the traffic concerns with this location. Rick
Wilhelm stated that the priority list we are working with is more of a narrow range survey among
City staff, CISD staff, and the Park Board. It is not a current consensus of the citizens of
Southlake. Mr. Hawk commented that a library was rated high among a survey conducted several
years ago among the citizens.
Ron Maness questioned what latitude the City would have in a joint public/private facility --can
tax credits be given to entice the development of a sports facility for example. Curtis Hawk
explained that the City needs to master plan the existing sites (West Beach and Bicentennial Park),
Minutes of the Joint Meeting of the JUC, SPDC, and Park & Recreation Board
October 16, 1995
Page 4
both for short term and long term, and then identify the other kinds of uses needed and where they
should go. Mr. Hawk commented that the City has discussed public/private facilities before.
There are some things that can be done, but they depend on financial issues in using our full
pledge of taxes and credit. There are some limitations with this in that one Council cannot bind
a future Council in these types of things.
Rick Wilhelm stated, for the record, that there are two other short term projects that need to be
added to the list (1) parking for the middle school gym and (2) the purchase of the Brunson
property at Bicentennial Park. Curtis Hawk commented that the purchase of the Brunson property
should be #1 on the list and the parking at the gym should be #2. Those members of the JUC
present (Rick Wilhelm, Warren Davis, Bethann Scratchard) agreed that these two items should
be high priority items added to the short term list. Rich Wilhelm requested that Kevin Hugman
make these two changes plus add a tennis facility to the long term list and include the Durham
gym funding as the #1 priority to the long term list. Curtis Hawk also suggested, and the group
agreed, that an equestrian center should be added to the long term list --this type of facility could
be used by the school for rodeo -sponsored type functions.
Warren Davis questioned the possibility of a joint computer tie in with Internet. Curtis Hawk
explained that the City is interested, but budget constraints and the need for the City to change
computer systems made it impossible to consider for this budget year. Mr. Hawk added that this
would be considered again next budget year.
The group discussed the sharing of a public/community relations person. Some of the projects
this person might be responsible for would be publishing a combined City/School newsletter and
cable productions. Both of these items would be very effective in communicating to the public
what the needs of the City and School are and what things are going on in the community --but
both projects are very time consuming.
David Yelton asked whether any action/vote needed to be made on the items discussed tonight.
Curtis Hawk commented that both the JUC and SPDC needed to vote on what action to take on
three top priority items: (1) the funding of the Durham gym; (2) the purchase of the Brunson
property; and, (3) the parking lot for the Middle school gym.
David Yelton asked that these items be placed on the next SPDC meeting scheduled for November
20, 1995, and Rick Wilhelm asked that these items be placed on the next JUC meeting scheduled
for November 14. Mr. Wilhelm commented that the JUC will vote on recommending to the City
and the School District that these three items be a top priority.
There being no further action necessary the meeting was moved to be adjourned by both the JUC
and the SPDC.
Minutes of the Joint Meeting of the JUC, SPDC, and Park & Recreation Board
October 16, 1995
Page 5
Rick Wilhelm, Chairman
Joint Utilization Committee (JUC)
Rod Johnson, Chairman
Parks and Recreation Board
ATTEST:
Kim Bush, Acting City Secretary
City of Southlake
C A WP51 \MIN-AGN\SPDC-JUC. PK/kb
David Yelton, President
Southlake Park Development Corp. (SPDC)
ii
A
A
Q
o
o
F
0
czo
6.
`°
03
>
..
cz
Z
U
C4 0
'>
o
0.)W
o a
b
GA
U CS
�O,
w
cl
O
0
u
i
V
o
U
.�
°
a
:
Cd
a. z M
O
o
i a�
V
cc
C
p
W
i
i
cz
.\� �
b O� ' a)
10
U
w.
O
bA N
3
0
0
0
64-
0
a
U
U
b
o
4-a
e
1-4o
b
0
a-1
a
O
I cz z
cl
cl o
a� O
rn
0
0
o
i o
,_
x U
a—
R;
0 a
o 0
.� v
o
12 > cz
w
cz
cz
0
a
b
�
E
O
U
a�
�'
W
vO
Ut.'
Q
>
cn
o
U
o
H
°4
U
m
b
O
cz
z
>'
a"
U
,o
1-4
4.1
o
o
..
co
4
w
'o
>
czo
Cl
0
0 �
U o
m
�•
�'
U
W a
O
�° '
0
O
3
�'
Marx
M
�. m�_
U
o
U
t�
U
w
O
G].
b
�? a�
czo
bn
o
o
b
an
o
a.)
a" U
0
O
0
tom.
cz
G
¢r�
Uc7
U
N
r—
00
0�
3
U
U''
cOj bA
'C!
to
4 'd
vO
v' O
"d
tUr o
4� 'C o ccz
U
UU
O
3
El o
C
b �
N f� �
a
o o
�'x o
o
cz
co
b
V
a 3
°
0 .b
•-•
a�
o
. o
a
o i
s.. En
b
a�
) En�
0
v
b o o
b
a
o
0
3 0 Cd
i o n
bEn
a 'n PQ "
ao cd.
o
0
0 • bn
a�
¢,
a' a�i
1-4
o
w 2o
Q"
"a
o"
0 C4
`
a O
U
,w
O
O
COO)
O O
00
66 o N
'd
�+
c cd
to �
4j
U q
,� �, �;
a o
a�
cl
cz
cd
r b
>,
w
cz cc
cd
4)
o
o
A,
bA �
"'r
>
a
�, Q
a
U a
U A..`0
cz
Q
Q
Q on
E
a�
�
a�
a
a�
3
�
o
b
U
a�
co
CIO
o
1
o
a�
.c
i
a
a
W
1-4o
O
a
C13
a1-4
co
cz
C14
o
o
a�
o
U
Ln
w
o
a�
o
Q
-d
v
r
c
a
00
o
vs
N
m
U
_
U
D
cz
N
Q
p
b
O
to
a
M
.s
p
cz
U
cz
f-:
M
C"r
0
M
cz
bA
cd
O
0
ti
�
�
0
ti
0
ti
ti
�
o
M
V�
06
Lw
U
bU
at
a
9
(�w
z
LW �
z
0
U
F�
O
H
a
o
a
�
c
0
U
0
acr
w
U
U
>
d'
a
C
cz
b
a'
C
a�
N
O
U
C
c
4-4
cz
zCIO¢
a
1-4
Co
U
U
O C
�
to
w.03
y
C
c
x
�
a
to
oo
d
-
>'
'b
�
d'
�
-
w
a
a +
{ ,
Za.
,D�,
cr
U
O
-
(-,
06
c�
M
N
c�
a
F
F
W
0
04
a
U
0
w
a
w
a
3
U