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1995-05-08CITY OF SOUTHLAKE PARK AND RECREATION BOARD MEETING MAY 8, 1995 MINUTES Board Members Present: Rod Johnson, Chairman; Members: Vicki Johnson, Janet Murphy, Carol Lee Hamilton, Frank Dorer, Bethann Scratchard. Members Absent: Ann Barnes,Marjorie Zeilke and Becci Rollins City Staff Present: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager; Kim McAdams, Park Project Manager. The meeting was called to order at 7:35 p.m. Agenda Item No. 2. Approval of 4/10/95 regular meeting minutes and the Joint Planning and Zoning Commission and Park and Recreation Board meeting on 4/20/95. Motion was made to approve the minutes of 4/10/95 as corrected. Motion: Scratchard Second: Dorer Ayes: R. Johnson, V. Johnson, Murphy, Dorer, Scratchard, Hamilton Nays: none Approved: 6-0 Motion was made to approve the Joint Planning and Zoning Commission and the Park & Recreation Board meeting of 4/20/95. Motion: Scratchard Second: Dorer Ayes: R. Johnson, V. Johnson, Scratchard, Dorer Abstained: Murphy, Hamilton Approved: 4-0-2 Agenda Item No. 3. Administrative Comments. Administrative Calendar was discussed. Park & Recreation Update. The Board expressed an interest in receiving a report similar to the City Manager's Report provided to SPIN. Senior Luncheon will be held on Tuesday, May 9, 1995. Adventure Camp. Former instructor Lisa Haynes spoke in reference to the City of Southlake's Adventure Camp program. Commented that she had received a letter from Curtis E. Hawk, City Manager, in reference to the City continuing the program. Haynes felt the camp would not be the same or as good a quality as the camp she offered. Haynes commented that she did not want her name associated with the City's program. Park and Recreation Board Meeting Minutes May 8, 1995 Page 2 Board member Carol Lee Hamilton commented that she understood the campers would be notified of the change by the City, and that the City intended to follow through with providing a quality camp also. City Manager, Curtis E. Hawk, commented that the City is also concerned with the quality of the camp. The campers, will be notified that there will be a different instructor. Agenda Item No. 4. Park Dedication Fee Credits for Coventry Development -Dale Clark. Dale Clark developer for Coventry was present to discuss the developer's proposal for park fee credit. Dale Clark commented on the following: • the arbor with benches will overlook historical cemetery • they would be willing to donate frontage on Shady Oaks side for trails --their only concerns are the trees • offering passive parks; they really want to work with natural beauty of the area • irrigated turf is being provided around the perimeter of the lake • there will be sidewalks through the development --no plans for City trail system In response to Bill Kemp's question, Mr. Clark explained that a detention pond would be located on the east side and will be sufficient enough to handle drainage. On the west side the ponds are four times larger in order to make it an amenity. Motion was made to grant a 30 % credit to the park dedication fee based on the natural areas and unique features of the project. Motion: Murphy Second: Scratchard Ayes: Murphy, Scratchard, R. Johnson, V. Johnson, Dorer, Hamilton Nays: none Approved: 6-0 Agenda Item No. 5. Donation for Country Walk Park Site - Cole McDowell. Cole McDowell, developer of the Country Walk subdivision, presented his proposal to donate $50,000 for a Little League Ballfield, irrigated, fenced and bleachers, no lighting. The only stipulation he has is that the field never be lighted. Mr. McDowell also commented that they would be happy to leave room for future parking spaces. He would like to see that the field be designed for little kids. A stub out for a sewer line would be provided. Mr. McDowell agreed to coordinate with Park Project Manager Kim McAdams on the improvements. It was understood that the field would not be built until there are more practice fields. Motion was made to accept the donation for Country Walk Park Site. Motion: V. Johnson Second: Dorer Ayes: V. Johnson, Dorer, R. Johnson, Scratchard, Murphy, Hamilton Nays: none Park and Recreation Board Meeting Minutes May 8, 1995 Page 3 Approved: 6-0 Agenda Item No. 7. Discussion of SYAC Jr. Park Board Proposal. Judge Brad Bradley explained to the Board the purpose of the Southlake Youth Advisory Commission (SYAC) is to provide the youth of the community with the opportunity to voice their opinions and concerns in government. Bradley commented on the letter presented to the Board by SYAC members Brydie Andrews and Kristin Chambers expressing their interest in the development of a trail system in Southlake. Bradley stated that SYAC is interested in creating a Jr. Park Board so that youth can become involved as presented in the proposal. The Board expressed their interest in the idea of a junior board and the following points were discussed: • plan on starting next school year • not only SYAC members • Mission statement • Carol Lee Hamilton offered to serve as Board liaison Administrative Intern Kathleen Farrell commented that the only expense that might be generated would be for advertising the program. Board member Frank Dorer expressed dissatisfaction with the idea. The Board recommended the item be placed on the agenda for consideration at the next meeting. If approved, a consider item to amend the Ordinance 515 could be prepared for City Council. Agenda Item No. 6. Donation for the Southlake Teen Program from NE Tarrant Arts Council. The Northeast Tarrant Arts Council offered to donate $215 cash to the Southlake Teen Programs. The grant was made available from Meridian Oil, Burlington Foundation. Kathy Schaeffer, Recreation Assistant, is working with SYAC on the planning of a "Summer Beach Party" with BBQ, sand volleyball etc., at Bicentennial Park in late June. The funds would go to offset the costs of this event. Motion was made to accept the $215 cash donation from the NE Tarrant Arts Council. Motion: Hamilton Second: Murphy Ayes: Hamilton, Murphy, V. Johnson, R. Johnson, Dorer, Scratchard Nays: none Approved: 6-0 Park and Recreation Board Meeting Minutes May 8, 1995 Page 4 Agenda Item No. 8. Trail System Master Plan Report. City Manager Curtis E. Hawk discussed the City's Trail System Master Plan. Mr. Hawk explained that several meetings have been held in the community and many citizens expressed concerns with where the plan was heading. Mr. Hawk commented that, as a result of the concerns, a committee was formed to work through the plan. Members of this committee include P&Z Commission members, Park and Recreation Board members, and the SPIN Standing Committee Chair. Mr. Hawk explained that the reason staff is working on a Trail Master Plan is because it is a requirement in the City Charter, which was voted on by the citizens of Southlake. The Board and audience were informed that the Committee will be meeting on several occasions until the plan is at the point where it can be brought to the Park and Recreation Board, the P&Z Commission, and then the City Council for consideration. These are not public hearings, but work sessions --these meetings are posted and the public is invited. Mr. Hawk commented that staff is looking at taking the plan to Council for consideration by September 1995. Several members of the audience, most of whom reside in Continental Park, commented on their displeasure with the trail plan, and expressed concern with not being notified of meetings. Mr. Hawk commented that the City will make an effort to publize the meetings and work sessions in local papers and the City Newsletter. Agenda Item No. 9. Follow-up from Goals Retreat. Rod Johnson presented the follow-up on the goals retreat stating that Board members Zeilke, Scratchard, Hamilton, Dorer, Murphy were present. The group drafted a mission statement and worked on park goals and objectives. The Board recommended that further discussion of the goals retreat be postponed until the next meeting. Agenda Item No. 10. Discussion on Committee Update. Joint Utilization Committee. Scratchard reported that the JUC passed the umbrella agreement and the addendum for the middle school. Tomorrow night JUC will be looking at other joint uses and will start discussing a joint use policy for the gym. Keep Southlake Beautiful. Dorer commented that he was not able to attend the last KSB meeting because of conflicts with the goals retreat. Southlake Parks Development Corporation. Murphy reported that SPDC met with the tar developer of the Bicentennial Park expansion project at the last meeting. The developer stated that they intend to have the fields ready to plant grass by August 15. Murphy commented that the developer stated that they have had severe rain delays. Park and Recreation Board Meeting Minutes May 8, 1995 Page 5 Board Liaisons. Assistant City Manager Shana Yelverton reported that staff will be working on some projects in the next few weeks including: (1) revisit the park dedication fee schedule; (2) park and recreation budget. This work will be coordinated with Board Liaisons. The meeting was adjourned at 9:12 p.m. od n, Chairman ATTEST: Shana Yely on, Assistant City Manager cAwp51\park\pk-95-05.min/kb PETITION TO REMOVE BEAR CREEK HIKE AND BIKE TRAIL FROM THE SOUTHLAKE PARKS MASTER PLAN WE THE FOLLOWING ARE LANDOWNERS/RESIDENTS WHO OWN PROPERTY BORDERING BEAR CREEK IN CONTINENTAL ESTATES. WE ARE ADAMANTLY OPPOSED TO AND WILL LEGALLY CONTEST THE ACQUISITION OF OUR PROPERTY BY THE CITY OF SOUTHLAKE FOR THE PURPOSE OF BUILDING A HIKE AND BIKE TRAIL OR ANY OTHER PUBLIC ACCESS ALONG THE BEAR CREEK CORRIDOR. OUR OBJECTIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING: 1. LOSS OF VALUABLE REAL ESTATE AND CREEK FRONTAGE 2. SECURITY/SAFETY DEGRADATION 3. LOSS OF GRAZING AREA FOR LIVESTOCK AND WATtR ACCESS 4. LOSS OF PROPERTY VALUE 5. LOSS OF PRIVACY 6. 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