1995-01-09CITY OF SOUTHLAKE
PARK AND RECREATION BOARD MEETING
January 9, 1995
MINUTES
Board Members Present: Chairperson Janet Murphy; Members: Ann Barnes, Frank Dorer,
Carol Lee Hamilton, Rod Johnson, Vicki Johnson, Becci Rollins, Bethann Scratchard, and
Marjorie Zielke.
City Staff Present: Assistant City Manager Shana K. Yelverton, Park Project Manager Kim
McAdams, and Park and Recreation Coordinator Tina Harvey.
The meeting was called to order at 7:30 p.m. by Chairperson Janet Murphy.
Agenda Item No. 2. Approval of Minutes, 12/12/94.
Motion was made to approve the minutes of December 12, 1994 with correction to spelling.
Motion: Scratchard
Second: Dorer
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Rollins, Scratchard, Zielke
Nays: none
Approved: 9-0
Agenda Item No. 3. Administrative Comments.
• YMCA - Vicki Johnson commented that she could attend the 2nd YMCA meeting.
• Adventure Alley Presentation - Design is 95 % complete. Construction week is
scheduled for April 25-30; 5,000 - 6,000 volunteer workers are needed. Park Board
members were asked to commit to one-4hr shift during construction week and one-3hr
shift prior to construction. Susie Craney discussed with the Board the treatment process
for the new playground and agreed to provide written information. The Board expressed
an interest in having someone serve on the Board of Directors for the playground.
• Board Attendance Record - A record of attendance for Board members was presented by
Janet Murphy.
• Equestrian Trails - Marjorie Zielke will be going on site with the consultants on Friday,
January 13, 1995.
Agenda Item No. 4. Park Dedication. Myers Meadow Phases II, III, IV.
Fred Joyce developer for Myers Meadow presented to the Board his request for 50 % credit to
the Park Dedication Fee for all remaining phases of Myers Meadow (Phases II, III, IV). Mr.
Joyce commented that they have a little over 20 acres designated as park and open space within
the subdivision. Mr. Joyce commented that they were required, as a PUD development, to have
at least 14 acres open space. He stated that when he requested credit on park dedication fees
during Phase I, he understood he was asking for credit for the entire development and not just
Park and Recreation Board Meeting, 1/9/1995
February 7, 1995
Page 2
Phase I. Mr. Joyce commented on the amenities they have done and plan to do. They include:
green space buffer, 2,480 foot of jogging trails --extend in future phases as lots are sold, added
several trees in open areas, children's playground with equipment, all purpose playing field with
some improvements --grading, backstops/soccer goals, etc., 10-space parking lot, unlighted tennis
courts, detention/retention pond, all purpose court--volleyball/basketball/skating, picnic tables,
benches --for resting along jogging trail, some areas will be left natural.
Other items discussed included:
• Trail Master Plan - could work with development --subdivision trails have access
from the cul-de-sacs. Architects will review the possibility.
• Playing field could be shifted, which could make it smaller, but could use the
"swale" part of that piece of property.
• Developer will not be putting in pool.
• Looking at putting in a gazebo, but can't promise one at this point.
• Considering fencing around playground.
Motion was made to recommend a 50% credit for all remaining phases of Myers Meadow.
Motion: Scratchard
Second: R. Johnson
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Rollins, Scratchard, Zielke
Nays: none
Approved: 9-0
Agenda Item No. 5. Variance for Timberlake Community Church.
The Timberlake Community Church would like to request another six month variance in order
for the congregation to meet in the Community Center at Bicentennial Park. The church has
purchased 15 acres at 1711 Southlake Blvd., and plan to build as soon as possible. The church
understands that if there is a request to use the building, other arrangement will need to be
made.
Motion was made to approve the variance for Timberlake Community Church for another six
months under same terms as before.
Motion: R. Johnson
Second: Scratchard
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Rollins, Scratchard, Zielke
Nays: none
Approved: 9-0
Park and Recreation Board Meeting, 1/9/1995
February 7, 1995
Page 3
Agenda Item No. 6. Donation from Grapevine-Southlake Soccer Assoc.
The Grapevine-Southlake Soccer Association would like to donate funds to the park for the
purchase of a line striper. Estimated cost is $1,352.50.
Motion was made to accept the donation for a line striper from the Grapevine-Southlake Soccer
Association.
Motion: V. Johnson
Second: R. Johnson
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Rollins, Scratchard, Zielke
Nays: none
Approved: 9-0
Agenda Item No. 7. Selection of Architectural Materials -Expansion Project.
Park Project Manager Kim McAdams informed the Board that the architects did not get the
samples for the brick or roofing; therefore consideration needs to be rescheduled for the next
meeting. McAdams discussed sign colors for the restroom stalls.
Motion was made to table selection of architectural materials for Bicentennial Park Expansion
Project until the next regular meeting.
Motion: R. Johnson
Second: Scratchard
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Rollins, Scratchard, Zielke
Nays: none
Approved: 9-0
Agenda Item No. 8. Park Use Policy.
Park Project Manager Kim McAdams presented to the Board the recommended revisions to the
Park Use Policy. McAdams commented that the proposed policy includes all of the new
facilities coming on line as a result of the park expansion. The proposed policy should also
clear up any misinterpretations of the existing policy.
Comments regarding the proposed revision included:
• Definitions: 1. add C.I.S.D. school taxes
• Section I. (1st sentence) strike as set forth in the park use policy
• Section I.D. Include: User agrees to return the park facility to a clean and
orderly condition with all City property in its original location and to pay for the
cost of replacement or repair of any damage to the facility or equipment, its
furnishings, and other property related to the use of the facility, through user's
negligence or the negligence of guests, invitees, etc.
Park and Recreation Board Meeting, 1/9/1995
February 7, 1995
Page 4
Motion was made to recommend approval of the Park Use Policy with the changes discussed.
Motion: R. Johnson
Second: Rollins
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Rollins, Scratchard, Zielke
Nays: none
Approved: 9-0
Agenda Item No. 9. Building Reservation Procedures.
As a separate item, comment was made to bring back the fee schedule to the Park Board.
Comments included:
• Reduce minimum hours (except on weekends)
• Youth Groups - consider community services projects
• $30 charge for one time use
Changes to the Building Reservation Procedures should include changing the word "will" to
"may" in reference to the security deposit.
Motion was made to approve the Building Reservation Procedures as discussed.
Motion: R. Johnson
Second: Rollins
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Rollins, Scratchard, Zielke
Nays: none
Approved: 9-0
Agenda Item No. 10. Pavilion Reservation Procedures.
The following changes were recommended for the pavilion procedures form:
• 2. delete: with condition,
• b. correct: ... liability on to for
• move paragraph "This signed... parties." to below signature line.
• include: Signature of Responsible Person
Motion was made to approve the Pavilion Reservation Procedures as discussed.
Motion: Scratchard
Second: R. Johnson
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Rollins, Scratchard, Zielke
Nays: none
Approved: 9-0
Park and Recreation Board Meeting, 1/9/1995
February 7, 1995
Page 5
Agenda Item No. 11. Election of 1995 Officers.
Janet Murphy announced to the Board that she did not want to seek another term for Chair. Ms.
Murphy expressed that she is not needed as much now. She also commented that someone else
on the Board needs a chance to serve in this capacity. The Board extended their thanks to Janet
for her devotion to the parks and recreation program and to the Board.
The Board elected Rod Johnson as Chairman, Vicki Johnson as Vice -Chairman, and Carol Lee
Hamilton at Secretary.
Agenda Item No. 12. Committee Updates.
• Joint Utilization Committee. Meets Tuesday, January 10. Will be looking at an
"umbrella agreement."
• Keep Southlake Beautiful. (1) Looking at recycling bin covers --will take to next City
Council meeting for their consideration. (2) Grapevine will be having a tree rescue
program--KSB will try and find out more information.
• Southlake Parks Development Corporation. Meets Tuesday, January 10, at 5:00 p.m.
There being no further business the meeting was adjourned at 10:00 p.m.
Janet Murphy, Chair
ATTEST:
Shana Ye erton
Assistant City Manager
hAPK-95-0I. M "i\Pazld2/kb