1994-01-1024
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday, January 10, 1994
Board Members Present: Chairperson Janet Murphy; Members: Ann
Barnes, Frank Dorer, Carol Lee Hamilton, Rod Johnson, Vicki
Johnson, and Donn Renwick. (Frank Dorer had to leave the meeting
after election of officers.)
City Staff Present: Shana Rice, Assistant to the City Manager;
Tina Harvey, Parks and Recreation Coordinator; and Kim Bush,
Secretary City Manager's Office.
The meeting was called to order at 7:30 p.m. by Chairperson Murphy.
Agenda Item #2, Approval of Minutes.
The Board reviewed the minutes of December 13, 1993 and recommended
the following changes/corrections:
Agenda Item #3, paragraph 1: should read a "...portion
of the proceeds..."
- Agenda Item #7, paragraph 6: should read sidewalk with
bridge was "bid" not completed
Motion was made to approve the Minutes of December 13, 1993 as
corrected.
Motion: R. Johnson
Second: D. Renwick
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Renwick,
Murphy
Nays: none
Approved: 7-0
Agenda Item #3, Election of Officers:
Motion was made to elect Janet Murphy as Chairperson.
Motion: R. Johnson
Second: Barnes
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Renwick,
Murphy
Nays: none
Approved: 7-0
Motion was
made to elect
Motion:
Renwick
Second:
Dorer
Ayes:
Barnes, Dorer,
Murphy
Nays:
none
Approved:
7-0
Rod Johnson as Vice -Chairperson.
Hamilton, R. Johnson, V. Johnson, Renwick,
X-4
Parks and Recreation Board Meeting Minutes
January 10, 1994
Page 2
Motion was made to elect Vicki Johnson as Secretary.
Motion: Renwick
Second: Barnes
Ayes: Barnes, Dorer, Hamilton, R. Johnson, V. Johnson, Renwick,
Murphy
Nays: none
Approved: 7-0
Janet Murphy commented that Mike Jureka and Mike Thompson have
resigned from the Board. The City Secretary has been asked to
advertise the openings, and City Council will considered
appointment at their next regular meeting February 1, 1994.
Agenda Item #4, Administrative Comments.
- Janet Murphy commented that she would confirm the date for the
Park Board Presentation at the Chamber Luncheon. She believes
it will be on March 28 at 11:30 a.m.
Proposed Concession Stand. The Board had several questions
and concerns regarding the proposed concession stand plans
(see attached) for Bicentennial Park which included the
following:
- identify counter area
- where is equipment located (popcorn machine, hot
dog warmer, coffee pot etc.)
- an equipment plan is needed
- identify cabinet space
- address a lower serving area for kids
- not enough restrooms (the proposed concession stand
is located in an area surrounded by playing fields)
- too small a concession area
- PA system is needed
- umpires need place to change
- considered two-story facility
Agenda Item #5, Developer Fee Credit - Timberlake Phase III.
Rob Lion from the Nelson Corporation, on behalf of Paramount
Development, requested that the City of Southlake consider allowing
dedication from the Country Walk development in lieu of required
park dedication fees for the above mentioned project. Mr. Lion
stated that they would dedicated approximately 5.77 acres at the
proposed Country Walk development which would more than satisfy the
parkland dedication requirement.
31
Parks and Recreation Board Meeting Minutes
January 10, 1994
Page 3
Assistant City Manager Shana Rice commented that the land is
currently being used for baseball practice fields and the acreage
is adjacent to the Carroll Elementary School.
Motion was made to give 50% and accept dedication of land in lieu
of fees and subject to meeting City ordinance.
Motion: R. Johnson
Second: Renwick
Ayes: Barnes, Hamilton, R. Johnson, V. Johnson, Renwick, Murphy
Nays: none
Approved: 7-0
Agenda Item #6, Request for Developer Fee Credit - Hills of
Monticello, Phase III.
Terry Wilkerson with Monticello Southlake Joint Venture requested
that the Board consider a 500-o credit of required park dedication
fees for park improvements provided in the Hills of Monticello
Phase III.
Mr. Wilkerson proposed a number of improvements, including picnic
tables, benches, a one mile 5' wide concrete jogging trail, multi-
purpose playing field, two tennis courts, 18.836 acres of natural
open space, and a lake stocked with fish.
The Park Board evaluated the proposed improvements using the Park
Dedication Fees Credit Evaluation forms.
Motion was made to recommend granting the 50o credit on the
required park dedication fees.
Agenda Item #7, Amendments to the Developer Fee Credits Evaluation
Form.
Shana Rice informed the Board that the corrections had been made to
the Developer Fee Credit Evaluation Form by adding 5 points to
criterion 4.
Motion was made to accept the Amendments to the Developer Fee
Credit Evaluation Form as corrected.
Motion: R. Johnson
Second V. Johnson
Ayes: Barnes, Hamilton, R. Johnson, V. Johnson, Renwick, Murphy
Nays: none
Approved: 7-0
Parks and Recreation Board Meeting Minutes
January 10, 1994
Page 4
Agenda Item #8, Timberlake Community Church.
Tina Harvey presented to the Board Timberlake Community Church's
request to continue using the community building for church
service.
The Board questioned whether the Church was making any permanent
plans for the future. Use of the park building is intended for
temporary use.
Motion was made to grant the use of the Community Building to
Timberlake Community Church as long as there is no conflict with
any other group.
Motion: R. Johnson
Second: V. Johnson
Ayes: Barnes, Hamilton, R. Johnson, V. Johnson, Renwick, Murphy
Nays: none
Approved: 7-0
Acrenda Item #9, Playground Initiative Update.
Janet Murphy informed the Board that she and Greg Last met with
representatives of the baseball association, Ron Stacy and David
Yelton, regarding the use of the Pinto field site for the new
playground. The association members indicated that they do not
have a problem with this location, therefore, Phase I of
Bicentennial Park extension will consist of 4 ball fields and 1
playground site.
Agenda Item #10, Southlake Parks Development Corporation (SPDC)
Update.
Janet Murphy briefed the Board members on the last SPDC meeting.
Ms. Murphy informed the Board that Councilman Stephen Apple was
appointed president, Larry Goldstein was appointed vice-president,
David Yelton was appointed secretary, and Finance Director Lou Ann
Heath was appointed treasurer. Ms. Murphy stated that there would
be a work shop later this month to look at a plan and budget.
Three projects that will be initially looked at include:
Bicentennial Park expansion Phase I (possibly Phase II); start
development Walnut Grove/Marshall Creek; JUC project combination
gym and recreation center at Carroll Middle School. Ms. Murphy
also stated that the City will be looking into hiring a Parks
Project Manager. Funding for this position would come out of the
sales tax funds.
C., Agenda Item #11, Park Proiects Update.
Parks and Recreation Board Meeting Minutes
January 10, 1994
Page 5
Entrance Sign. Sign has arrived. Concrete footing needs to be
completed. Unveiling will be at open house.
A
x
Parks and Recreation Board Meeting Minutes
January 10, 1994
Page 6
Practice Fields. Will be able to continue using property at
Country Walk. Property at Bicentennial park to be leveled for more
practice fields. Mobil property on North White Chapel, behind
flower shop, possible site. Will need agreement with Mobil.
Open House. Scheduled for 1/29/94, 10:00 a.m. to 3:00 p.m. Tina
Harvey requested Park Board Members to be available for 1 hour
shifts to answer questions regarding park expansion. Acknowledge
students who designed the park entrance sign.
Spring Programs. Include: Dale Carnegie for teens, self defense
course, kinder music, birthday party package, tennis lessons,
karate for kids and adults, leadership training for teens, and
youth drawing/painting.
Donn Renwick suggested that we look into programs for seniors,
such as surrogate grandparent program, bridge, knitting, etc.
Youth Association. Tina Harvey and Vicki Johnson will be attending
the next association meeting.
Maintenance Worker. Tina Harvey announced that a temporary
maintenance worker would be hired (5 - 6 month budgeted position).
The meeting was adjourned at 10:30 p.m.
Aoj%—A "J-
anet Murphy, Chair ers n
ATTEST:
Ki Bush, Secretary
Ci y Manager's Office