1994-08-08CITY OF SOUTHLAKE
PARK AND RECREATION BOARD MEETING
August 8, 1994
MINUTES
Board Members Present: Chairperson Janet Murphy; Members: Vicki Johnson, Frank Dorer,
Becci Rollins, Ann Barnes, and Marjorie Zielke.
Members Absent: Rod Johnson, Bethann Scratchard, and Carol Lee Hamilton
Staff Present: Assistant City Manager Shana Rice, Park Project Manager Kim McAdams, and
Parks and Recreation Coordinator Tina Harvey.
The meeting was called to order at 7:45 p.m. by Chairperson Janet Murphy.
Shana Rice introduced Kim McAdams the new Park Project Manager.
Agenda Item No. 2. AWroval of Minutes for July 11, 1994 meeting.
The following corrections for the July 11, 1994 minutes were recommended by the Board:
• Agenda Item #5: The construction documents for the Park Expansion project
were "finalized" not drafted.
• Agenda Item #9: Regarding the donation of $3,050 from the Women's Club for
a reader sign --they are requesting that the sign be installed within one year "from
July 1994. "
• Agenda Item #11: Discussion of Park Project Updates. (1) Field Irrigation.
Should read: The Baseball Association paid for the infield irrigation s and
it ham:::>:nw:::>b n:::>t1 €:€:€:b:.::>: r >?ls< >::.:: 2 Park Usage
>::>::»::>::>:«<:> : ....
Agreement. Usage agreement and letter was sent to the aI`'d'ttaI
AA second letter was sent to thetIxt:>
Motion was made to approve the minutes of July 11, 1994, as amended.
Motion: Dorer
Second: Rollins
Nays: none
Ayes: Dorer, Rollins, Murphy, V. Johnson, Barnes, Rollins, Zielke
Approved: 7-0
Park and Recreation Board Meeting
Minutes for August 8, 1994
Page 2
Agenda Ittem #3. Administrative Comments.
• Newspaper Articles. Vicky Johnson commented that she would get articles in the
Southlake Journal.
• Recreational Survey. Marjorie Zielke asked about a recreational survey. Shana Rice
explained the strategic planning process and the survey. Ann Barnes suggested that
something be done on a regular basis.
• Park Usage Agreement. Consideration of the agreement needs to be delayed until the
September meeting. A meeting to discuss the issues needs to be set up with Bruce
Schnitz, President of Baseball Assoc., for August 16, 7:00 p.m. at the Community
building.
• YMCA. Discussed the idea of getting a YMCA in Southlake. Becci Rollins suggested
that we thoroughly check into the YMCA staff development effort before endorsing.
AL-enda Item #4. Timarron's Brenwyck Ph. 2-Park Dedication Application.
Steve Yetts, Project Engineer, presented to the Board a request for a 50% credit of the park
dedication fees. Mr. Yetts described for the Board all the amenities Timarron has provided
within their subdivision including a golf course which is due to open in September. Mr. Yetts
informed the board about their plans to extend the trail system all the way out to F.M. 1709 and
they are developing a second community center with swimming pool and park. Mr. Yetts
explained that they chose to put almost all of their amenities up front; one acre of open space
is the only new amenity.
The Board discussed the fact that although they have quite a lot of amenities, there is nothing
in this phase. The Board explained that they felt this was a very high density subdivision and
they would like to see a balance between the density and the open space (play area).
Motion was made to deny the request for a 50 % credit.
Motion: Dorer
Second: Zielke
Nays: none
Ayes: Dorer, Rollins, Murphy, V. Johnson, Barnes, Rollins, Zielke
Approved (to deny): 7-0
Agenda Item #5. Ball Field Scheduling Policy.
The following suggestions to the Ball Field Scheduling Policy were recommended by the Board:
0 move item #7 to front of procedures "...with current facilities usage..."
Park and Recreation Board Meeting
Minutes for August 8, 1994
Page 3
• soften up last sentence in item #6. Should read: "Any team playing on closed
fields will be prohibited from further field usage throughout the remainder of the
season."
Agenda Item #6. Southlake Women's Club Donation.
Reference: $3,050.00 donation from the Women's Club to go towards the purchase of a reader
sign for Bicentennial Park.
It was recommended that the sign include in small letters "donated by Southlake Women's
Club. "
Motion was made to accept the donation with the request that it not be illuminated and request
a variance to locate the sign within the r.o.w. on F.M. 1709.
Motion: V. Johnson
Second: A. Barnes
Nays: none
Ayes: Dorer, Rollins, Murphy, V. Johnson, Barnes, Rollins, Zielke
Approved: 7-0
Agenda Item V. Discussion of Signage for Future Parks.
City of Southlake
• BICENTENNIAL PARK
Agenda Item #8. Parks and Recreation Division Monthly Report.
The Board expressed their appreciation of the new monthly reports.
Agenda Item #9. Committee Updates.
Joint Utilization Committee (JUC). Discussion was held in regard to the budget.
Keen Southlake Beautiful (KSB). Discussed the wildscape grant that has been applied
for.
Southlake Parks Development Corp. (SPDC). Discussed the hiring of the Park Project
Manager, Kim McAdams.
Park and Recreation Board Meeting
Minutes for August 8, 1994
Page 4
The meeting was adjourned at approximately 10:30 p.m.
Janet Murphy, Chairperso
ATTEST:
hana Rice, Assistant City
Manager