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1997-11-20City of Southlake, Texas Drug and Alcohol Awareness Committee November 20, 1997 Meeting Minutes Members Present: Erin Anderson, Vic Awtry, Nicole Berry, Brett Boren, Marty Dunbar, Judy Gilmore, David Harris, Jacky Lawrence, Courtney Smiter, Doug Strickland, Justin Willingham, Members Absent: Wayne Moffat Ex-Officio Members Present: Nancy Moffat, Brad Bradley Staff Support Present: Elizabeth Rowland, Sean Leonard, Shelli Siemer Guests present: Joe Monfort, SYAC member Agenda Item No. 1. Call To Order The meeting was called to order at 6:07 p.m. by Jacky Lawrence. Agenda Item No. 2. Roll Call An attendance record was passed around for members to sign -in. Agenda Item No 3 Approval of minutes from the 11/6/97 meeting The minutes were distributed prior to the start of the meeting. Committee members did not have sufficient time to review and comment on the minutes and will vote on them at the next meeting. Shelli Siemer stated that future meeting minutes will be distributed with the agendas. _Agenda Item No 4 Administrative Comments None of the staff members had any comments. David Harris requested that the second item on the agenda be an Invocation. The group agreed to have Marty Dunbar conduct an invocation at the beginning of each meeting. Agenda Item No 5. Discussion: Review the Mission Statement Jacky Lawrence stated that mission of the committee has been defined by the City Council and CISD in the resolution established to form the committee. Jacky read the mission statement, "The committee shall be tasked with researching and recommending to the City Council and the CISD Board of Trustees, initiatives, programs, and/or action plans, which will serve to focus on the goal of reducing drug, alcohol, and substance abuse by the youth of Southlake." The committee agreed with the mission set forth by the City Council and CISD. Agenda Item No 6 Discussion: Review goals of the committee The 15 goals established at the first meeting were distributed to each member and a list was posted on the wall. The committee began discussing the goals and determined a need to prioritize. Vic Awtry discussed the need to focus on the parents. Many parents are either naive about their children's activities related to alcohol and drug use or the parents condone their behavior. The committee discussed the need to focus on parents and educate them regarding drugs and alcohol. The committee prioritized the goals through multi -voting where each member received the opportunity to vote on 5 of the 15 goals. This voting resulted in the following 5 goals receiving the most number of votes: 1. Survey community and youth to define the problem 2. Research existing successful programs 3. Parental peer pressure -educating parents 4. Make an effective powerful presentation to various groups to get involvement 5. Education -Get communications to the community Agenda Item No. 7, Discussion: Identify objectives The committee identified objectives for the prioritized goals. The members will separate into sub- committees to focus on each of the goals. 1. Survey community and youth to define the problem • Select or build a survey • Conduct a formal, standardized survey of youth from grades 4-12 (i.e.: using established survey instruments like the Denver survey) • Conduct an informal survey of youth (i.e.: youth surveying youth) • Attend organizations and survey members like churches and other civic organizations • Conduct an informal survey using city newsletter, newspapers, and other mail outs • Analyze and report results 2. Research existing successful programs The committee agreed to allow the sub -committee to create their own objectives. Parental Peer pressure - educating parents • Include educating younger parents • Research speakers • Develop parents network - research HEB network • Develop speaker's bank • Provide information to parents • Evaluation 4. Make an effective powerful presentation to various groups to get involvement Judy Gilmore stated this is part of the other three goals defined by the committee. Education -Get communications to the community Judy Gilmore stated communications is an overall goal and we need to focus on it as a committee. This should be the long-term goal for the committee and is the purpose of the third goal discussed. Jacky Lawrence stated that we don't have to limit goals to the ones identified, if there are more goals the committee wants to identify then they should continue to discuss them. David Harris stated that the three goals selected are ambitious goals and the committee should focus first on these goals and objectives. Nancy Moffat asked whether the school is limited on educating students about the specifics of the type of affects drugs and alcohol may have on your body? Elizabeth Rowland stated there are limitations based on the age of the child and there are some limitations based on the funding. Nancy Moffat requested more information regarding these limitations before the sub -committee researches the various programs. David Harris suggested assigning people to sub -committees in order to ensure there is representation from all the groups (i.e.: school, city, youth, etc.). Marty Dunbar stated that he felt the committee is moving too quickly and should further identify a system to operate within. Nancy Moffat asked about defining the role of the sub -committees. Do sub -committees present recommendations to the committee, or does the committee want control in all aspects of the direction of the group? David Harris stated that sub -committees should make recommendations to the committee. Jacky Lawrence stated that the sub -committees should recommend to the committee as a whole because there has to be a level of trust of members to bring forward recommendations to the committee which is in line with our mission. Judy Gilmore stated there will be more efficient use of time if the committee breaks up into groups. Marry Dunbar feels the group needs to slow down and better identify goals and objectives to come back next meeting to identify what sub -committee they would like to be on. Motion was made to table the sub -committee appointments until the next meeting. Motion: Marty Dunbar Second: Doug Strickland Ayes: 13 Nays: 0 Approved: 13-0 Agenda Item No 8. Discussion: Other items of Concern No on had additional items to discuss. Agenda Item No 9 Meeting Adjourn Motion was made to adjourn at 7:55 p.m.. Motion: Erin Anderson Second: Nicole Berry Ayes: 13 Nays: 0 Approved: 13-0 Submitted JIAI ' 2 uiW Secretary 7 Approved J64 w Ja Brool -Lawrence, Chairperson