2018-06-28 CC Retreat MinutesCITY OF
SOUTHLAKE
TEXAS
CITY COUNCIL JUNE RETREAT JUNE 28, 2018
LOCATION: The Marq Southlake, 285 Shady Oaks Drive, Southlake, Texas 76092
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy
Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, John Huffman, and
Christopher Archer.
CITY COUNCIL ABSENT: Councilmember Chad Patton
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher,
Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski,
Assistant to the City Manager Lauren LaNeave, Chief Performance & Innovation Officer Dale
Dean, Deputy Director of Economic Development Daniel Cortez, Deputy Director of Marketing
and Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham,
Deputy Director of Community Services Candice Edmondson, Assistant to the Director of
Community Services Cassie Tucker, Recreation Manager Ryan McGrail, Police Chief James
Brandon, Assistant Police Chief Ashleigh Douglas, Deputy Fire Chief Kurt Hall, Director of
Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior
Director of Planning and Development Services Ken Baker, Director of Public Works Rob
Cohen, City Attorney Drew Larkin, and City Secretary Carol Borges.
1. CALL TO ORDER
Mayor Hill called the meeting to order at 6:18pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the Open
Meetings Act, Chapter 551, Texas Government Code, Section 551.072 deliberation regarding
real property. City Council adjourned for Executive Session at 6:18pm. Executive Session
began at 6:18pm and concluded at 6:57pm.
213. RECONVENE
Mayor Hill reconvened the meeting at 6:57pm. No action was necessary.
3. DISCUSSION: CAPITAL IMPROVEMENT PROGRAM REVIEW
Assistant City Manager Ben Thatcher presented the capital improvement program overview
and answered questions from Council.
CITY COUNCIL RETREAT MINUTES, JUNE 28, 2018
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4. DISCUSSION: TRANSPORTATION FEASIBILITY STUDY
Deputy Director of Economic Development Daniel Cortez presented the Transportation
Feasibility Study and Assistant City Manager Ben Thatcher discussed implementation options.
Both answered questions from Council.
5. DISCUSSION: PROJECT INVESTMENT GUIDELINES I PROCEDURE FOR
INVESTMENT CONSIDERATION
Assistant City Manager and Director of Economic Development & Tourism Alison Orlowski
presented project investment guidelines and procedures for investment consideration and
answered questions from Council.
6. DISCUSSION: TAX RELIEF OPTIONS
Chief Financial Officer Sharen Jackson provided information on possible tax relief options and
answered questions from Council.
7. DISCUSSION: RECREATION COST RECOVERY POLICY I MARQ FEE STRUCTURE
Director of Community Services Chris Tribble presented the recreation cost recovery policy
and The Marq fee structure options and answered questions from Council. Police Chief James
Brandon answered questions regarding safety at the new site.
8. DISCUSSION - STRATEGIC FOCUS:
• SAFETY & SECURITY
- Police Chief James Brandon reported on the first school safety task force meeting
held on June 27th, and answered questions from Council. The next meeting is
scheduled for August 8th. CISD first day of school is August 20tH
- Chief Brandon also provided information on security for the upcoming Stars &
Stripes celebration on July 3`d
• MOBILITY — no discussion
• INFRASTRUCTURE
- Director of Public Works Rob Cohen reported on White Chapel and Continental Blvd
street projects.
• QUALITY DEVELOPMENT — no discussion
• PARTNERSHIPS & VOLUNTEERISM — no discussion
• PERFORMANCE MANAGEMENT & SERVICE DELIVERY — no discussion
9. ADJOURN
Mayor Hill adjourned the meeting at 8:55pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's Office.
CITY COUNCIL RETREAT MINUTES, JUNE 28, 2018
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MINUTES APPROVED ON THIS, THE 7th DAY OF AUGUST, 2018.
LauYa Hill
Mayor
ATTEST:
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Carol Ann Borges, TRM �
City Secretary:
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CITY COUNCIL RETREAT MINUTES, JUNE 28, 2018
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