1991-01-28PARK AND RECREATION BOARD
MINUTES
JANUARY 28, 1991
PRESENT: Chairman Janet Murphy, Karen Apple, Ann Barnes, Steve
Bender, Mike Jurecka, Terry Mitchell, Rick Roberts, Randy
Robertson, and Greg Last, City Planner. Mike Barnes, DPW.
ABSENT: Richard Lantz
The meeting was called -to order at 7:08 p.m. Minutes of the Jan-
uary 7, 1991 meeting were approved unanimously.
NEW BUSINESS
1. MOBIL LAND DEVELOPMENT: Mr. Dennis Jerke, planner for Carter
& Burgess, Inc., presented an overview of the Mobil Creekside
development project.
This project is planned for 10-15 years. Total acreage in the
city of Southlake is 826 acres, with minimum 10% open space
required by P.U.D. zoning regulation. The requirement for 10%
open space is overall for the completed project, so different
percentages of open space are allowable in the different
phases.
Mr. Jerke showed a concept plan and stated that they are cur-
rently in the design process for Phase I of the development;
nothing is firm or committed at this time. Approximately
150-200 lots are expected to be developed in Phase I. They
may go with a preliminary plat in the next month or so. There
are 1.5 years left in the development time allowed by the
zoning process.
The concept plan showed significant green space, park sites,
recreation sites, and community facilities. Mr. Jerke stated
that Mobil wants to preserve greenery since it adds value to
the lots. Park sites would be neighborhood facilities, re-
creation sites larger facilities (a pool for example), and
community facilities are as yet undefined but could be a
church, day care center, etc. They are currently evaluating
the issues related to public vs. private parks (access, main-
tenance, etc.).'
2. SCOREBOARDS: Mike Thompson, representing the Southlake Base-
ball Association, presented his research on obtaining
scoreboards through contracts with soft drink vendors. Coke,
Pepsi and Dr. Pepper were approached for proposals to provide
one scoreboard for each field. Each vendor has different of-
ferings and restrictions on the advertising opportunity. The
cost of installation is estimated at $1800 and could be done
on our own. Coke provides installation, but would charge
$6000 in addition to requiring a ten year commitment to ex-
clusive sale of Coca-Cola products. Pepsi will not allow an-
other sponsor to advertise on the signs. The Dr. Pepper
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proposal appeared to be most flexible as they would allow ad-
vertising sales to non-competitive sponsors; however, Mike
Thompson did not have a proposal in writing from Dr. Pepper.
Ann Barnes moved the Park & Recreation Board draft a letter
to City Council recommending Dr. Pepper, pending receipt of a
written contract from Dr. Pepper. Funds raised through ad-
vertising will be used for improvements to Bicentennial Park.
Mike Thompson will bring the contract to the city in advance
and get on the City Council agenda. The motion carried unan-
imously. Ann Barnes will write the letter, addressed to
Curtis Hawk.
Mike Thompson also made a recommendation for coordination of
all youth activities in the city. A coordinator would be able
to manage schedules, insurance, etc.
3. LEADERSHIP SOUTHLAKE PARK PROJECT: Bob Mundlin, Carol Lee
Hamilton, and Robert Oze from Leadership Southlake were pres-
ent to discuss their incipient advocacy project. Mr. Mundlin
described their research into available Corps of Engineers
property within Southlake boundaries, including possible uses
for recreational facilities and opportunities for grants from
Texas Parks & Wildlife Dept. The board members recommended
that the group continue their research and work closely with
the board to ensure their efforts are 'not duplicated in the
Master Plan,
4. PARKS MASTER PLAN PROPOSAL: Steve Bender reported that the
selection committee for the Parks Master Plan has met and re-
viewed the proposals. All firms are higher than the budgeted
amount. The committee decided to remove the "city
beautification" from the parks master plan and will issue re-
quests for "refined scope of services" to each vendor and give
them the option to present to the committee again. The ob-
jective is to reduce the cost and refine the list. Steve ex-
pects all with then fall within budget. Reissue is expected
by 2/1/91 and presentations by the vendors the 2nd or 3rd week
in February. Steve requested additional input from board
members to ensure all required topics are included on the
list. No additions were made.
5. PRACTICE FIELDS:Randy Robertson pointed out that the baseball
practice fields probably won't be available this season due
to imminent development on the property. Randy will investi-
gate other properties which might be available for use.
OLD BUSINESS
1. PARK LAND DEDICATION APPLICATION: Steve Bender presented this
application and the process he developed for tracking the
progress of developments in the city which must make payments
under the park land dedication ordinance. A cover sheet de-
scribes the board's expectations of parks and facilities of-
fered by the developer and the application follows. The
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application is currently in use and has been given to Hills
of Monticello.
Steve pointed out that the Hills of Monticello is due to go
before City Council on February 5. Janet Murphy will write a
letter to the Council reinforcing the board's premise that
"passive recreation facilities or undeveloped open space do
little to reduce the new development's demand for city -
organized recreation facilities or city -sponsored sports ac-
tivities." Since the board has just starting tracking little
is known about Monticello's intentions regarding parks.
The board members acknowledged the hard work and long hours
by Steve Bender and Greg Last in developing the application
and tracking process.
2. STONE LAKES SUBDIVISION:The developer has been given the new
Park Land Dedication application, but the application has not
yet been returned.
3. BICENTENNIAL PARK:The status of previously noted items was
reviewed.
■ Bulletin board: Terry Mitchell committed that the bulle-
tin board will be installed before the start of the 1991
baseball season.
■ Lighting: Padlocks are in place on the ballfield lights.
Greg Last has contacted TU Electric for information on
lighting the parking lot.
■ Sprinkler: Greg reported that the sprinkler system is now
under repair. Broken sprinkler heads will be replaced.
Ballfields will continue to be watered from the tower as
there is an increased cost for using the well since the
pumping system needs repair. Mike Barnes will look into
the use of the well. Fields will be fertilized this year.
■ Septic System: Problems were noted last baseball season.
Mike Barnes pointed out that the septic tank was pumped
as required, sometimes as often as 1-2 times a week.
■ Water Fountains: It was noted that the water fountains
are not working -- Greg Last said the water has probably
been turned off. Also one of the water fountains has been
pulled off the wall.
■ Playground: Steve Bender reported that the funds left
from sale of signs will allow for additions to the play-
ground at the park. About $3200 is left for Phase II.
The board discussed which options to select for Phase II
and since prices may have changed since last year, Steve
will investigate new prices and the item was tabled until
2/18.
■ Advertising signs: Rick Roberts stated that the renewal
letters will be sent out by 2/1. There were originally
33 signs and all but nine were renewed last year. Rick
was approached by the Southlake Baseball Association to
sell signs if we give them $50 of the proceeds from each
sign. Of the $200 charged for each sign, $100 defrays the
cost of the sign, $50 would go to the Baseball Association
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and $50 retained in the Parks budget. Randy Robertson
moved to let the Baseball Association sell signs with the
provision that they keep $50 per sign. The motion car-
ried. Rick Roberts will draft a letter to both the Base-
ball Association and the Softball Association offering the
opportunity to sell signs and will include the current
list of advertisers.
■ Tennis Courts: Karen Apple will send a press release to
Martin Aldridge at the Southlake Journal.
■ Jogging Trail: Greg Last showed the new route around the
park which is now staked out. The trail is 3/4 mile long
and the addition of another 1/4 mile is not possible given
the terrain. Greg expects the trail will be completed
before baseball season.
Terry Mitchell moved that only one meeting be held in February on
the 18th. The motion carried. Meeting adjourned.
Janet Murphy, Chairman
Secretary
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